Revised 08/05
Field Trip Procedures
The following are guidelines to be used in preparation for field trips. Field trip
hours are 9:15 a.m. to 1:45 p.m. (i f going by district bus). Students must arrive
back to school no later than 2:15 on any other field trips (i.e. walking, community
transit).
Please complete the following steps.
1. Teachers should submit a Field Trip Information Form to the school
office at least 20 school days prior to a bus field trip and at least 2 days
prior to a walking field trip. Information needed includes: trip
destination, date and times of departure from and return to school, total
numbers of students/adults going, trip objectives any costs associated
with trip (admissions, parking, etc.).
2. The secretary will prepare the Field Trip Request Form and submit it to
Transportation at least 10 days prior to fi eld trip. Notification of the field
trip will be sent to the cooks, custodian, health room assistant,
specialists and teachers.
3. Any admissions and/or costs necessary for a field trip must be
collected and turned in to the office on a daily basis. All fees
(admissions/costs) must be collected in full within 10 days of a field trip
in order to obtain a Purchase Order in a timely manner. Trip admission
costs are considered �donations� and must be worded as so in the letter
home to the parents/guardians. The school is required to pay the
admission cost of any student who does not bring in the �donation.�
4. All students must complete a Field Trip Permission and Informed
Consent Form for each trip. The teacher will take a copy of the
permission form on the trip and the office will retain a copy. It is the
responsibility of the teacher scheduling the trip to see that all permission
forms have been completed and returned for each student prior to going
on the trip. Only written permissi on forms signed by parent or guardian
will be accepted. Students who do not turn in their signed permission
forms will not be allowed to go on the field trip.
5. Teachers need to pick up a school First Aid Kit and student medications
in the health room the morning of the trip. Check with the health room
assistant two days prior to the trip to make sure that the kit and all
medications will be ready.
6. Teachers need to be prepared to give t he bus driver specific travel/route
directions and must have made pr ior arrangements for bus parking at
the field trip destination.
Revised 08/05
7. For walking field trips, the Field Trip Permission and Inform ed Consent
Form must also be completed and copi ed (follow Procedure #3) in order
for students to go on the trip.
8. In the event of an emergency while on a field trip, the staff member in
charge will notify the pr incipal and make arrangements for prompt
notification of parents of all students involved in the field trip activity.
9. All chaperones must complete a Volunteer Application prior to going on
a field trip. Forms are available in the office. District Policy does not
allow chaperones who have not had a background check through the
volunteer application process to att end field trips. Siblings are not
allowed on field trips.