OVERVIEW OF RESPONSIBILITIES
ITEM COACH BUILDING ATHLETIC ATHLETIC OFFICE
COORDINATOR
1.
RULES
Head coach MUST attend the Inform coaches of WIAA
Inform B.A.C. & coaches
INTERPRETATION WIAA-sponsored Rules Rules Interpretation
WIAA Rules
interpretation
CLINIC Interpretation Clinic for Clinic as soon as possible. Clinic as soon as possible . their sport (if provided).
2. ATHLETIC MUST have Athletic Code
CODE Policy signed by athlete Collect signature forms & NO RESPONSIBILITIES
POLICY and parent. Enforce policies w/coaches.
3. FOOTBALL MUST have Football Helmet
HELMET Safety Guidelines signed by NO RESPONSIBILITIES NO REPONSIBILITIES
SAFETY by both athlete and parent.
4. SAFETY MUST have Safety Guide-
GUIDELINES lines of sport participating NO RESPONSIBILITIES NO RESPONSIBILITIES
in signed by both athlete
and parent.
5. FIELD TRIP MUST have form com- Must keep on file in
PERMISSION pleted from each athlete office for balance of
PRIOR to field trip. Copy school year. NO RESPONSIBILITIES
to B.A.C. &/or principal.
Copy to be with coach
at all times during field trip.
6. FORM A MUST have Form A Must keep on file in office Athletic office to forward completed from each for two sports seasons. B.A.C. a list of all athletes
Permission Slip athlete PRIOR to first who purchased insurance
practice. Hand in to B.A.C. through school plan.
alphabetized. Check all Insurance claim forms to
signatures. be given to coaches in pre-
season packets.
7. FORM B MUST have Form B Must keep all Forms B/BB
completed from each on file in office as each
Physical Exam athlete PRIOR to first sports season progresses.
Card practice. Hand into B.A.C. Must compile list of all
alphabetized. One exam athletes having physicals
covers athlete for 24 consecutive on file after fall and NO RESPONSIBILITIES
months. Coach is winter seasons and distri-
to check list(s) from bute to Coaches.
previous sports season(s)
for athletes who have
turned in Form B/BB.
OVERVIEW OF RESPONSIBILITIES
ITEM COACH BUILDING ATHLETIC ATHLETIC OFFICE
COORDINATOR
8. FORM C MUST have Forms C
complete prior to first
Emergency Card practice. Keep on hand as NO RESPONSIBILITIES NO RESPONSIBILITIES
directed in Coaches'
Handbook.
9. FORM D Give to any athlete who Receive from coach at end of
sees a physician for an sport season. Keep on file
Injury Referral injury in your sport. NO RESPONSIBILITIES for seven years .
Sheet Athl Trainer to collect, file
and hand in to the Athletic Office
(if used) at end of season.
10. FORM E Hand in, completed, to After receiving all season
B.A.C. at end of season. Forms E from coaches,
Injury Summary Note carry-over injuries. make copies of each and
Sheet distribute to all Head NO RESPONSIBILITIES
Coaches in building.
Distribute promptly.
Keep on file for balance
of school year.
11. FORM F Athl Trainer to THOROUGHLY Collect from coach at end
complete for each injury of season. Keep on file
Injury Report in your sport. Hand in to Athletic NO RESPONSIBILITIES for seven years.
Sheet Office after season is completed.
12. FORM G/GG Must complete through Keep on file with Forms
Eligibility column - A & B for balance
Checklist Sheet balance of columns option- of school year. NO RESPONSIBILITIES
al. Hand in to B.A.A. with
Forms A and B.
13. FORM I Use Form I - or use
equivalent record. NO RESPONSIBILITIES NO RESPONSIBILITIES
Equipment Issue
Card
14. FORM J Each coach completes a Collect, file and confer if
Form J at conclusion of NO RESPONSIBILITIES necessary with coach(es).
Coach-to Coach sports season as directed in
Evaluation Handbook. Hand in to the
Athletic Office.
OVERVIEW OF RESPONSIBILITIES
ITEM COACH BUILDING ATHLETIC ATHLETIC OFFICE
COORDINATOR
15. FORM K Complete at conclusion of Confer with coach on items Confer with coach on item
season - hand in to Athletic relative to Handbook relative to Handbook
Post-Season Office after following instructions. instructions. Keep on file
Wrap-Up handbook instructions. as desired.
16. FORM L Complete as instructed Promptly process through
in Handbook. Hand into Transportation Dept. as NO RESPONSIBILITIES
Transportation B.A.A. at least two weeks instructed.
Request prior to first travel date.
17. FORM M Complete as desired. NO "DIRECT" NO RESPONSIBILITIES
RESPONSIBILITIES Transportation
Summary Sheet
18. FORM N/NN Follow as instructed. NO RESPONSIBILITIES NO RESPONSIBILITIES
Overview of
Coach's Respon-
sibilities Sheet
19. FORM O Complete as instructed in Complete as instructed in Collect copy and file.
Handbook. Forward to Handbook. Make copies
WIAA B.A.A. following timeline. for coach. Keep on file as
Eligibility Sheet desired. Copy to Athletic
Office.
20. FORM P Follow instructions in Collect from coach and file
Handbook. Hand in to B.A.A. for balance of school year. NO RESPONSIBILITIES.
Student Athletic (High School only) Maintain supply of
Handbook Acknow- Student Handbooks for
ledgement Sheet coaches.
21. ASB CARDS Coach to check squad B.A.A. to provide list of
athletes for ASB Cards student-athletes having
purchased. Those athletes purchased ASB Cards-- NO RESPONSIBILITIES
not having ASB Cards are list to all Coaches. Collect
are assessed a equipment obligation lists from
rental fee. Compile list coaches and forward to
and forward to B.A.A. Treasurer.
(High School only)
22. LETTER Establish criteria and Keep supply of letters and
POLICY AND determine recipients. certificates available for NO RESPONSIBILITIES
AWARDS coaches.
OVERVIEW OF RESPONSIBILITIES
ITEM COACH BUILDING ATHLETIC ATHLETIC OFFICE
COORDINATOR
23. FIRST AID Maintain updated Provide information for
CARDS First Aid Card or NO RESPONSIBILITIES coaches to obtain acceptable equivalent and maintain valid
First Aid Card through
workshops, clinics, etc. on
a regular periodical basis.
24. Complete inventory of Provide inventory and Provide inventory & order EQUIPMENT conclusion of season. order forms for coaches forms for B.A.C. prior to end
ORDER Forward final copy to B.A.C. prior to end of season. of season. Process inven - & REPAIR - keep copy for your files. Upon receiving inventory tory forms. Process order
At this time, submit any forms from coach, forms. File copy. Provide
equipment repair requests forward to Athletic B.A.C. with copy of bid
to B.A.C. or Athletic Office Office. Process and prices at conclusion of bid
as feasible. Coach is forward order forms process.
responsible for ordering likewise. File copy. File copy .
all equipment and supplies
for the following year.
COACHES CODE OF ETHICS
The function of a coach is to properly educate students through participation in interscholastic competition. The interscholastic program is designed to enhance academic achievement and should never interfere with opportunities for academic success. Each child should be treated as though they were the coaches’ own and their welfare shall be uppermost at all times.
The coach must be aware that he or she has a tremendous influence, either good or bad, in the education of the student athlete and thus, shall never place the value of winning above the value of instilling the highest desirable ideals of character.
The coach must constantly uphold the honor and dignity of the profession. In all personal contact with the student-athlete, officials, athletic directors, school administrators, the WIAA, the media and the public, the coach shall strive to set an example of the highest ethical and moral conduct.
The coach shall take an active role in the prevention of drug, alcohol and tobacco abuse and under no circumstances should authorize their use.
The coach shall promote the entire interscholastic program of the school and direct his or her program in harmony with the total school program.
The coach shall be thoroughly acquainted with the contest rules and is responsible for their interpretation to team members. The spirit and letter of rules should be regarded as mutual agreements. The coach shall not try to seek an advantage by circumvention of the spirit or letter of the rules.
The coach shall actively use his or her influence to enhance sportsmanship by their spectators, working closely with cheerleaders, pep club sponsors, booster clubs, and administrators.
Contest officials shall have the respect and support of the coach. The coach shall not indulge in conduct which will incite players or spectators against the officials. Public criticism of officials or players is unethical.
Before and after contests, rival coaches should meet and exchange friendly greetings to set the correct tone for the event.
A coach shall not exert pressure on faculty members to give student-athletes special consideration.
CARING BEHAVIOR
Recent court cases involving charges and convictions of local coaches for having inappropriate physical contact with their student-athletes makes all aware of and concerned with what is proper physical contact. The question often asked is does a coach dare even touch a student without risking his or her job?
Clearly, such changes as the increased number of women athletes and society’s growing concern about abuse and personal safety have drawn attention to what constitutes appropriate and inappropriate physical contact. Additionally, athletics often creates special and intense relationships between student and coach. Thus, it is imperative to have a clear sense of appropriateness. It is with these concerns in mind that the following contact guidelines are suggested:
NON-PHYSICAL CONTACT (the first consideration)
Eye contact, energetic and demonstrative conversations, specific verbal praise, and identification by name are always appropriate methods of communicating with student- athletes.
PHYSICAL CONTACT (things to be aware of)
1. Behavior, not intention is what matters.
-Think of how specific behaviors appear to others.
-A friendly touch may be interpreted as a personal intrusion.
2. Avoid isolated student contact in secluded environments.
-There is wisdom in the adage, Safety in Numbers.
-If you do meet with a student alone, make it in a public, well-trafficked location, or with a colleague near by.
3. Avoid prolonged physical contact.
-High fives are great, as is a pat on the arm, shoulder or upper back. Any other hand to body contact is off limits.
4. Avoid touching articles of personal clothing.
-Personal, as in underwear, bra straps, etc., especially when being worn.
5. Hugs - only side-to-side, if at all.
-Sometimes in their excitement, students throw themselves at a coach.
-As a general rule, don’t do the same to them.
-A one-armed, brief, side-to-side hug in a group setting is the limit.
6. Flirting is an emerging adolescent emotion.
-Coaches need to tell students who want to flirt with them, whether single or in a group, that he/she is not an appropriate target.
7. Giving students rides.
-Only in extreme situations.
-Receive direct permission from parent and communicate your plan to another adult.
-Be cautious.
-Never, for a single student of the opposite sex.
-Again, safety exists in numbers.
8. Inviting students to the coach’s home.
-Don’t do it. School events need to stay on school grounds.
DUTY TO REPORT
RCW 28A.400 now requires both certificated AND classified employees who have knowledge or reasonable cause to believe a student is a victim of physical abuse or sexual misconduct by another school employee to report the abuse or misconduct or shall cause a report to be made to the school administrator. The administrator is then required to report the abuse to the proper law enforcement agency in accordance with the mandatory reporting requirements if the administrator has reasonable cause to believe the abuse or misconduct occurred. Now, school districts must, at the first opportunity, but in all cases within 48 hours of receiving a report of sexual misconduct by a school employee, notify the parents of a student alleged to be the victim, target, or recipient of the misconduct.
It should be noted that this does not change the previous requirement of school professionals to report to the proper law enforcement agency or the Department of Social and Health Services (CPS) if the professional has reasonable cause to believe that a child has suffered abuse or neglect.
RESPONSIBILITY AND PROCEDURE FOR PUBLICITY
Responsibility
The responsibility for publicity rests on the coach. The coach owes it to his team to see that they are recognized for their efforts. Athletes enjoy receiving publicity and when used effectively, it is a tremendous means of motivation . Publicity reports should include information pertaining to pre-season, regular and post-season.
Procedures
The coach will report directly to the news media.
The middle school coach should have:
1) Articles in the school bulletin, or over morning announcements if permitted, before and after each contest. Prior to contest to inform fellow students to attend the contest and post contest announcements of the outcome of the game.
2) Articles in the school paper.
The high school coach should have:
1) Articles in the school bulletin and/or morning announcements, before and after each contest.
2) Articles in the school paper.
3) Publicity reports or articles to the Everett Herald, Snohomish County Tribune, and Seattle Times/P.I.
4) Scores phoned to the area papers directly after the contest:
Everett Herald - Prep Sports 425/339-3471 or 866/6 SCORES
(672-6737)
Email sports@heraldnet.com
Fax 425/339-3464
Deadline Before 10:00pm
Seattle Times – Prep Sports 800/343-6319 or 206/464-2276
Email sports@seattletimes.com
Fax 206/464-3255
Deadline ASAP or before 10:00pm
Seattle P.I. – Prep Sports 206/448-8370 or 888/439-8385
Email sports@seattlepi.com
Fax 206/448-8164
Deadline 9:55pm – First Edition
11:15pm – Final Edition
COACHES STANDARDS – WIAA Handbook
Philosophy of Coaches
Coaches are primarily responsible for imparting valuable educational experiences to student participants. Therefore, the WIAA believes that coaches should have training in at least the essential areas of study required for a physical education teacher’s endorsement in Washington secondary schools.
Conditions of Employment
Individual coaches are responsible for pursuing and reporting all coaching clock hours to maintain coaching standards set forth by WIAA. Any hours obtained must be reported to your site Athletic Coordinator as well as the District Athletic Office. Official record of all coaching clock hours are kept and reported from the District Athletic Office.
Failure to comply with the coaching standards set forth by WIAA can include disciplinary action, suspension, or termination. WIAA coaching standard compliance is a condition of employment. Failure to comply may result in possible forfeiture of high school post-season play, implement probationary period on specific school and/or non-compliant coach, or ultimately termination of coaching position.
Volunteer Coaches
Volunteer level coaches must complete a coaching effectiveness training class as provided by the WIAA or a school district approved coaching course equivalent to the NFHS Coaches Education Program and approved by the WIAA; OR complete a total of a least thirty (30) coaches education hours. Training must be complete before the beginning of the third year of coaching. Volunteer coaches are encouraged to obtain a minimum of fifteen (15) clock hours of coaching standard courses during any three (3) year period of coaching.
Employee of the District
No school team or individual contestant shall be eligible to represent a school in an athletic contest unless the coach is an employee of the school district in which they coach and has been employed to coach in compliance with RCW 28A.405.020 and/or WAC 180-79-230(1)(iii). This requirement also applies to paid or volunteer assistant coaches who serve at all times under the supervision and direction of a regularly certified person. Volunteer coaches may serve as assistants only upon approval and authorization of the school district Board of Directors.
Supervision
A school appointed coach, or another appointed member of the school faculty, must accompany any school team (or individual) at any time in connection with school sponsored interscholastic competition.
Training
Interscholastic coaches shall have training in at least the essential areas of study required for a physical education teacher’s endorsement in Washington secondary schools. For initial payment as an interscholastic coach, an individual must meet the following coaching level requirements.
COACHES STANDARDS – WIAA Handbook, Cont’d
Levels of Coaches Standards
Described below are the standards for an interscholastic coach for initial employment, progressive employment and continuous employment.
Entry-Level Coach Requirements
Described below are the entry-level standards for a paid and/or volunteer interscholastic coach for employment, progressive employment, and continuous employment.
Annually attend a WIAA approved rules clinic for the sport being coached, or pass the WIAA approved sports rules required of officials for the sport being coached.
A person in charge of the highest level team for that building (e.g. the person responsible for the highest level (varsity) team in a building that houses grades 9-12 is the head coach; the person who is responsible for the highest level team in a building that houses grades 7-8 is the head coach).
Beginning Coach Level Requirements (Paid or Volunteer Coaches)
High and Middle School Coaches – Before the beginning of the third year of coaching employment, a member school coach (paid or volunteer) must meet the beginning level coaching standard by completing the class and successfully passing the test, of the NFCEP Coaching Principles Course; or must have completed a total of at least thirty (30) hours of coaches’ education courses. A paid coach remains at the beginning level and earns an additional 15 hours of coaching education courses within the next three years of coaching and then advances to the continuous training level. (NOTE: Volunteer coaches are exempt from the continuous training standard, but are encouraged.)
COACHES STANDARDS – WIAA Handbook, Cont’d
Continuous Training Level Requirements (Paid and/or Volunteer Coaches)
After completion of the beginning coach level, during each subsequent three (3)
year period of coaching, must obtain a minimum of fifteen (15) coaches
education hours of approved coaches’ standards courses selected or
prescribed by the employing school district shall be completed by all high
and middle school coaches.
Progressive Experienced Coach Requirements (optional status)
Should an individual wish to work toward professional fulfillment in the coaching profession, he/she must earn 60 clock hours by the end of the fourth year, and 90 clock hours by the end of the fifth year, from the standards categories listed below:
Preferred Coach Designation (optional status)
COACHES STANDARDS CATEGORIES (Knowledge and Skills)
Medical Aspects of Coaching – Health and Welfare
Legal Aspects of Coaching – Litigation, Liability
Psycho/Social Foundations
Coaching Techniques
Philosophy/Sports Management/Pedagogy
Coaching Skills
Organizational Skills
Professional Relations
Personal Characteristics
COACHING COMPETENCIES
Appropriate Competencies for Making Specific Coaching Assignments Should Include:
COACHING COMPETENCIES, Cont’d
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Revised 08/18/05