EVERETT PUBLIC SCHOOLS
    EVERETT, WASHINGTON Regular Meeting
      
    The Board of Directors of Everett Public Schools, Snohomish County, Washington, held a regular Board meeting on Tuesday, June 5, 2007, beginning at 4:30 p.m., in the Board Room of the Educational Service Center, 4730 Colby Avenue, Everett, Washington. Those in attendance were Sue Cooper, Kristie Dutton, Karen Madsen, Ed Petersen and Roy Yates. (Note: Board member Petersen arrived immediately following adoption of the agenda.)   

     

     

      

    ADOPTION OF AGENDA

    President Madsen called for any recommended changes to the agenda. Superintendent Carol Whitehead indicated that there would be a revised Personnel Report. With that, Roy Yates moved for adoption of the revised agenda. Sue Cooper seconded the motion and the motion carried unanimously.

      ADOPTION OF AGENDA
    APPROVAL OF MINUTES

    Kristie Dutton moved for approval of the minutes of the regular meeting of May 29, 2007. Roy Yates seconded the motion and the motion carried unanimously.

      APPROVAL OF MINUTES
    SUPERINTENDENT’S COMMENTS

    Dr. Whitehead called on Director of Curriculum and Assessment Ric Williams who introduced Jeanne Bauer as the new Curriculum and Assessment Specialist. Jeanne was educated at Carnegie Mellon University. Following five years in the business world, she received her master’s in English and Education and her teaching certificate at Cambridge College in Cambridge, Massachusetts. She taught middle school in New York. She then received her principal and program administrator certificate and her master of science in school administration and supervision. She taught at Islander Middle School and has been an Instructional Facilitator at Jackson High School for the last year. Jeanne thanked the Board and Administration and said she has thoroughly enjoyed being at Jackson High School, but looks forward to her new assignment.

      SUPT’S COMMENTS
    Dr. Whitehead announced that the District is partnering with Everett Community College to offer a World Language After-School Academy at Jackson High School (E:177/07). The class will begin in the fall of 2007 and will take place immediately after school. All students earn five college credits and high school students earn one high school credit for each class completed with a passing grade.

     

    Of the four staff makeup days for this year, two remain. The next one is Saturday, June 9 and the final one is Saturday, June 23. The last day of school is June 25.

     

    The District is partnering with Educational Testing Services for the administration of the SAT (Scholastic Aptitude Test). The District is offering five of its sites at reduced rental rates. So far, 3,930 youngsters have taken the SAT this year at one of the five District sites.

     

    The Spring 2007 lunches and breakfasts with the community have concluded. Of the 416 community members on the District’s Key Communicators, a total of 252 attended the 16 events offered. Yet to occur is a coffee with reporters. Dr. Whitehead thanked the Board for providing representation at each event.

     

    Jackson High School is moving ahead with plans to have a Challenge Day. To that end, they are holding a live and silent auction on June 11. It will be hosted by Representative John Lovick, with proceeds going to the Challenge Day effort.

    The District has been informed that its technology plan has been approved. In addition, OSPI will fund a grant for 14 staff members to be trainers of trainers. Fourteen schools will be represented. They will work with the District’s Instructional Facilitators to help them become more technologically proficient in their content areas.

     

    Dr. Whitehead reported that she received a letter from the Salvation Army expressing its appreciation for the efforts of District middle and high schools to help fulfill critical needs for community members. Cascade and Jackson High Schools held food drives. Jackson High School students donated time shopping and preparing holiday gift baskets. Evergreen, Eisenhower and Heatherwood Middle Schools held spring food drives from which they collected a total of 8,925 pounds of foodstuffs.

      

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    SUPT’S COMMENTS

    (cont’d.)

    PUBLIC COMMENT

    None.

      PUBLIC COMMENT
    RECOGNITION OF RETIREES

    Director of Communications Mary Waggoner reported that two retirees were on hand tonight:

    1) Robyn Canteras —Mill Creek Elementary School—Principal Mary Ann Opperud spoke, saying that Robyn began subbing in the District in the early 80’s and was hired in 1982. She first worked at Monroe Elementary and moved to Mill Creek Elementary when it opened and has been there ever since. She is an optimistic person with a beautiful personality and never-ending energy who loves each of her students. Robyn said she feels very fortunate to have worked in Everett schools. She introduced her teaching partner Stacy.

    2)  Michael Plumb —Cascade High School—Principal Jim Dean spoke about Mike’s work as an auto tech teacher. He began his career working in the bus barn in Northshore, then created and worked in the auto tech program at Mountlake Terrace High School for 12 years. His next position was at Cascade High School in the auto tech program, where he has been for 19 years. Mike offers a gentle ear, kind hand and firm word. He is an institution at CHS. Mike talked about his love for CHS and for his work. He urged the District to keep the program active because the students really need it. He introduced his daughter Michelle and her two daughters, Shante and Nyasha, son-in-law Eric, son Mark and his wife.

     

    President Madsen thanked Robyn and Michael for all the work they have done with the children in Everett Public Schools and presented each with a crystal memento apple.

       

      RECOGNITION OF RETIREES
    ITEMS FOR INFORMATION

    Financial reports as of April 30, 2007 were provided for the Board of Directors’ review (E:178/07). The reports include year-to-date information on revenues and expenditures, General Fund projections, a cash report and an investment summary. Director of Finance Jeff Moore said, at $11.76 million, the April fund balance is similar to prior months. Additional revenue was recorded because of taxes received in April.

       

    FINANCIAL REPORTS

    President Madsen noted that, because the most recent update on the Forest View Elementary project was given at last week’s Board meeting, it was unnecessary to provide a report tonight.   UPDATE—FOREST VIEW ELEMENTARY SCHOOL PROJECT
    ACTION ITEMS

    Kristie Dutton moved for approval of the revised Consent Agenda. Roy Yates seconded the motion.

    1)   Personnel Report (revised) (E:179/07);

    2)  Voucher Lists (E:180/07);

    3)   Resolution 880: Authorization to Issue Contracts to Administrative      Supervisory Staff (Res.13/07);

    4)   Resolution 881: Reemployment of Non-Supervisory Certificated      Employees (Res.14/07);

    5)   2007-2008 Administrative Salary Schedules 1 & 2; 2007-2008 School    Administrative Salary Schedule (E:181/07);

    6)   2007-2008 Professional & Technical Salary Schedule; 2007-2008       Professional & Technical Employees Vacation Schedule (E:182/07);

    7)   2007-2008 Everett Association of Educational Office Personnel (EAEOP) Salary  Schedule; 2007-2008 Everett Association of Paraeducators (EAP) Salary  Schedule; 2007-2008 Classified Non-Represented Non-Exempt Salary &   Vacation Schedule; 2007-2008 Service Employees International Union (SEIU)  Local 925 Salary Schedule; 2007-2008 Northwest Washington Building   Construction & Trades Council (NWBCTC) Salary Schedule; 2007-2008 Everett   Coaches/Extracurricular Association Salary Schedule; 2007-2008 Event Support  Personnel Salary Schedule (E:183/07);

    8)   Amend Collective Bargaining Agreement Between Everett School District No. 2   and Everett Education Association (EEA), Section 9.16, Appendix 7, for the  2007-2008 School Year (E:184/07);

    9)   Resolution 875: Silver Lake Elementary School Modernization & Addition Five-  Year Use/Twenty-Year Life (Res.15/07);

    10)   Resolution 876: Garfield Elementary School Modernization & Addition Five-  Year Use/Twenty-Year Life (Res.16/07);

    11)   Resolution 877: Silver Lake Elementary School Modernization—Intent to  Construct (Res.17/07);

    12)   Res. 878: Garfield Elementary School Modernization—Intent to Construct (Res.18/07);

    13)   Resolution 879: VEBA Health Reimbursement Benefits Plan (Res.19/07);

    The motion carried unanimously.

       

    CONSENT AGENDA

    The Administration recommended the Board of Directors award a contract for the Metropolitan Area Network (MAN) equipment to Alcatel USA Marketing (E:185/07). On April 3, 2007, six proposals were received in response to the Request for Proposal (RFP) for equipment and services to support the MAN. District staff have thoroughly evaluated the submitted proposals in accordance with the RFP. The findings of the evaluation team are attached to summarize the recommendation to award the contract to Alcatel USA Marketing for MAN equipment and related services, based on cost, product, features, support and overall best value for the District. The Board of Directors authorized a call for bids at the February 13, 2007, Board meeting.

     

    Associate Superintendent Bob Collard said this has been an extremely thorough process and he feels very confident about the work that has been done. Having been involved in contracting for over 20 years, the process paralleled the quality of any he has ever seen, including those for hundreds of millions of dollars.

     

    Director of Information Systems and Technology Ken Toyn followed a PowerPoint presentation and talked about the objectives of the network upgrade . He said the District wanted a standard solution vs. the two separate networks currently in operation. The District also wanted to simplify the network infrastructure and leverage current network technician skills and experience and lower network operating and maintenance costs. Certain critical requirements were cited, including being competitively priced; offering a mature line and future proof; high performance for converged networks; future proof network; maximum resiliency for best network uptime; distributed processing intelligence; multi-layer and flexible security; and advanced network traffic management.

     

    Procurement Supervisor Jennifer Farmer reviewed the Request for Proposal (RFP) process. The specifications were released in late February. Six bidders provided complete, responsive and timely proposals. Interviews were conducted with all respondents; reference checks were solicited for two finalists; and scoring was tabulated for all respondents. Tonight’s recommendation represents the unanimous vote of the review committee. The criteria against which the RFPs were evaluated were: cost, their implementation plan, ongoing support, organizational stability and additional features. Alcatel USA Marketing was the clear leader.

     

    Board member Yates asked whether there was a concern about the large discrepancy on the cost proposals, to which Jennifer said Alcatel Lucent recently merged and is looking for an opportunity to deploy in a school district in Washington that is progressive and looking at the size and scope of network right now. They have agreed to the potential for interlocal agreements which means they could attempt to see if other districts want to use their equipment as well.

     

    With no further comments, Roy Yates moved to award the aforementioned contract for (MAN) equipment to Alcatel USA Marketing. Sue Cooper seconded the motion and the motion carried unanimously.

      AWARD OF CONTRACT: METROPOLITAN AREA NETWORK (MAN) EQUIPMENT

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    AWARD OF CONTRACT: METROPOLITAN AREA NETWORK (MAN) EQUIPMENT

    (cont’d.)

    The Administration recommended the Board of Directors adopt Resolution 882 in support of proposed Constitutional Amendment EHJR 4204 allowing local school levies to be approved by a simple majority of voters (Res.20/07). Dr. Whitehead noted that the constitutional amendment pertains only to local levies. By adopting the resolution, the Board will be agreeing with the legislation to put the item on the ballot. Other school districts have used similar language.

     

    President Madsen said she voted with the WSSDA board on a similar resolution. Board member Petersen wondered whether stronger language should be added in support of voting “yes,” to which Dr. Whitehead said perhaps the Board could vote in favor of tonight’s resolution and then prepare another resolution closer to the election. Board member Yates asked whether WSSDA and others will be proactive in ensuring the voting public knows of this measure, to which President Madsen said there is an organization handling the effort to communicate to the voting public. Dr. Whitehead said there will need to be some action similar to the levy committee which is outside the school district but is made up of those who have an interest in the school district.

     

    Board members Cooper and Petersen will draft a second resolution and look for opportunities to coordinate with other organizations that will promote the passage of the simple majority, such as political action committees outside of state organizations. President Madsen will provide the name and website of the statewide organization being formed to support the measure.

     

    With no further comment, Sue Cooper moved for adoption of the aforementioned Resolution 882. Roy Yates seconded the motion and the motion carried unanimously.

     

      RES. 882: IN SUPPORT OF PROPOSED CONSTITUTIONAL AMENDMENT EHJR 4204 ALLOWING LOCAL SCHOOL LEVIES TO BE APPROVED BY A SIMPLE MAJORITY OF VOTERS
    BOARD COMMENTS

    Board member Petersen complimented Dr. Whitehead on the content and delivery of her community breakfasts and lunches.

     

    Board member Cooper said the Everett Public Schools Foundation is searching for a new director because Marcee Grasso has resigned to attend to family issues. Ideas for replacements are welcome.

     

    With no further comments, President Madsen called for a five-minute rest break at 5:30 p.m.

     

      BOARD COMMENTS

     

     

    BOARD COMMENTS

    (cont’d.)

    BOARD ACTION AND/OR BOARD DISCUSSION

    At 5:35 p.m., President Madsen recessed the regular meeting into executive session to consider selection of a site or acquisition of real estate by lease or purchase. Prior to moving into executive session, it was announced the executive session would be of approximately 60 minutes’ duration. At 6:35 p.m., the door was opened and it was announced the executive session would continue for approximately 20 minutes.

     

    President Madsen re-convened the regular meeting at 6:55 p.m. and adjourned immediately.

       

    EXECUTIVE SESSION— CONSIDER SELECTION OF SITE OR ACQUISITION OF REAL ESTATE BY LEASE OR PURCHASE  

     

    _____________________________ ________________________________

    Carol Whitehead, Secretary   Karen Madsen, President

      

     

     

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