Rev. 08/03

Section 6.07

Page 1 of 1

EQUIPMENT AND BOOKS

Contact: Purchasing @ Extension 4180

A.

Overview

Board Policy #7251 states “The Board has the authority to declare equipment,

supplies, furniture, and other District personal property surplus to the needs of

the District.” The Purchasing area of the Finance Department has been

delegated authority to manage the handling of surplus equipment and materials.

Prior to disposing of any items declared surplus by the Board, notice of surplus of

such items must be served in a newspaper of general circulation in the District

and to any public school district or private school in Washington State annually

requesting such notice. The items may be sold to any interested public or private

school. However, students will have priority in the purchase of textbooks.

Disposition of surplus personal property to the general public may take place

thirty (30) days after the notice in the newspaper.

B.

References

Section 6.05 – Moving of Central Inventory/Property Transaction Form

Policy/Procedure 7251

RCW 28A.335.180 Surplus texts and other educational aids, notice of availability

RCW 28A.335.205 Assistive devices – Transfer for benefit of children with

disabilities – Record, inventory

Guidelines

The following surplus procedures shall be followed:

•

Principal or department administrator shall complete and sign a “

Property

Transaction Form

” as detailed in Section 6.05.

•

All other schools/departments will be given opportunity to claim the items for

District use.

•

Items not claimed will be submitted to the Board to be declared surplus.

•

Public and private schools that have expressed an interest in surplus property

will be given notice and the opportunity to purchase the property.

•

Students will be given priority in the sale of surplus textbooks.

•

Items remaining after the above procedures have been followed will be

offered for sale to the general public thirty (30) days after the notice of such a

sale has been published in a local newspaper.

•

Items remaining after the sale for the general public will be recycled or

destroyed.

The preceding requirements do not apply to the loan, lease, sale, or transfer of

assistive devices for the use or benefit of children with disabilities, their parents,

or any public or private nonprofit agency providing education, health, or

rehabilitation services to individuals with disabilities. Such transactions will be

recorded in an agreement and coordinated through Purchasing.