Rev. 02/06
Section 6.03
Page 1 of 2
SECTION 6.03 – DEFINITION OF THEFT SENSITIVE
INVENTORY
Contact: Purchasing @ ext. 4180
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A.
Overview
Theft sensitive assets are transitory and of a monetary value that warrant their
inclusion in the central inventory. Assets of this nature will be tagged for
inventory purposes. Theft sensitive thresholds and the appropriate purchase
methods are detailed in the matrix below. As technology changes rapidly this
matrix will change. Questions or concerns about potential purchases not
represented on this matrix should be addressed to Purchasing.
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B.
Theft Sensitive Guidelines
Theft Sensitive Threshold
Approved Purchasing Methods
Item
Description
Theft
Sensitive if
Item’s value
is greater
than the
noted
amount.
If “Yes”
Verify if
Item is a
District
Standard
with noted
Department
Purchase
Order
Procurement
Card Use
(Only
allowed if
Item is less
than $500 in
value)
Imprest
Checking
Account
Reimbursement
Voucher
All Single
item
purchases
over $5000
$5000 &
Greater
are
FIXED
ASSETS
Verify with
Purchasing
Department
Yes
No
No
No
Computer –
Central
Processing
Unit (CPU)
All
Values
Yes
Information
Systems
Standard
Yes
No
No
No
Liquid
Crystal
Display
(LCD)
Projectors
All
Values
Yes
Information
Systems
Standard
Yes
No
No
No
Laptop
Computers
All
Values
Yes
Information
Systems
Standard
Yes
No
No
No
Personal
Digital
Assistant
(Palm Pilots)
$300
No
Yes
Yes
Must notify
Purchasing
for tag and
inventory.
No
No
Rev. 02/06
Section 6.03
Page 2 of 2
Theft Sensitive Threshold
Approved Purchasing Methods
Item
Description
Theft
Sensitive if
Item’s value
is greater
than the
noted
amount.
If “Yes”
Verify if
Item is a
District
Standard
with noted
Department
Purchase
Order
Procurement
Card Use
(Only
allowed if
Item is less
than $500 in
value)
Imprest
Checking
Account
Reimbursement
Voucher
Hand Held
Calculators
$300
Yes
Curriculum
Standard
Yes
Yes
Must notify
Purchasing
for tag and
inventory.
No
No
Digital
Camcorders
and Video
Cameras
$300
Yes
Information
Systems
Standard
Yes
No
No
No
Digital
Cameras
$300
Yes
Information
Systems
Standard
Yes
Yes
Must notify
Purchasing
for tag and
inventory.
No
No
Portable
Compact
Disc Music
Players
$300
No
Yes
Yes
Must notify
Purchasing
for tag and
inventory
No
No
Vehicles
ALL
Yes
Maintenance
Yes
No
No
No
Utility Trailer,
Fork Lift, Back
Hoe, Tractor,
Riding Lawn
Mower, Power
Lift,
ALL
Yes
Maintenance
Yes
No
No
No
Infrequent use
items (Power
Winch, Gas
generators)
$500
Yes
Maintenance
Yes
No
No
No