Rev. 08/03

Section 5.12

Page 1 of 1

SECTION 5.12 – PRINTING OF PAYROLL WARRANTS

Contact: Payroll @ Extension 4160

A.

Overview

Payroll carefully monitors the printing of payroll warrants each month.

B.

Internal Controls

Payroll warrants are:

z

Produced on a special printer located in Payroll.

z

The appropriate signature stamp is encrypted within the software loaded

on this special printer.

z

Warrants and earnings statements are printed using water marked blank

paper stock.

z

The special printer then prints the set up boxes, descriptions and the

encrypted signature onto this blank paper.

z

Only specific authorized personnel can run the warrants with the

encrypted signature.

z

After the warrants and earning statements are printed, they are sent to the

Information Services Department to be heat-sealed which guarantees

employee confidentiality.

z

Only the employee name and payroll distribution address displays on the

front of the earning statement.

z

The employee name and address displays on the front of warrant.

z

Upon return to Payroll, the warrants and earning statements are prepared

for distribution to the buildings, sites or for mailing.

z

Random testing is done by the Director of Finance and the Payroll

Manager on payroll warrants in order to determine that they are being

properly written as approved.