| 4:30 p.m.
| 1. Adoption of Agenda
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| | 2. Approval of Minutes
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| | 3. Superintendent’s Comments
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| | 4. Public Comment
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| | 5. Recognition of Retirees
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| | 6. Items for Information
a. Comprehensive Annual Financial Report for 2007-2008
b. Association of School Business Officials International Certificate of Excellence in Financial Reporting for Everett Public Schools 2006-2007 Comprehensive Annual Financial Report
c. Government Finance Officers Association’s Certificate of Achievement for Excellence in Financial Reporting for Everett Public Schools 2006- 2007 Comprehensive Annual Financial Report
d. Overview of Upcoming Resolution to Increase the 2008-2009 Budgeted Amount of Appropriation for the Capital Projects Fund by $18,120,000
e. High School Readiness: Middle School—Progress in Helping Each Student Succeed
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| | 7. Action Items
a. Consent Agenda
1) Personnel Report
2) Voucher Lists
3) Approval of Distribution Easement to Snohomish County Public Utility District (PUD) for Underground and/or Overhead Electrical Lines on Property Adjacent to Whittier Elementary School
4) Rental Rates & Priority Schedules for District Facility Use, Including Buildings, Athletics Fields, the Civic Auditorium, Memorial Stadium & Lincoln Field
5) Monetary Gift from Fred Meyer Stores to Everett Public Schools in the Amount of $6,052 Raised During Fred Meyer’s “Support Our Schools” Campaign
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| | b. Authorization to Call for Bids for Jefferson Elementary School Modernization Project
c. Authorization to Call for Bids for Memorial Stadium Soil Remediation Project
d. Approval of Constructability Review for Whittier Elementary School Modernization Project
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| | 8. Board Comments
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1. ADOPTION OF AGENDA
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2. APPROVAL OF MINUTES
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| 3. SUPERINTENDENT’S COMMENTS
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| 4. PUBLIC COMMENT
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5. RECOGNITION OF RETIREES
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6. ITEMS FOR INFORMATION
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a. Comprehensive Annual Financial Report for 2007-2008
The District’s Comprehensive Annual Financial Report for 2007-2008 is presented to the Board for its information (ATTACHMENT).
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b. Association of School Business Officials International Certificate of Excellence in Financial Reporting for Everett Public Schools 2006-2007 Comprehensive Annual Financial Report
The Certificate of Excellence in Financial Reporting was awarded to Everett Public Schools for the 2006-2007 Comprehensive Annual Financial Report and is presented for the Board’s information (ATTACHMENT).
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c. Government Finance Officers Association’s Certificate of Achievement for Excellence in Financial Reporting for Everett Public Schools 2006-2007 Comprehensive Annual Financial Report
The Certificate of Achievement for Excellence in Financial Reporting was awarded to Everett Public Schools for the 2006-2007 Comprehensive Annual Financial Report and is presented for the Board’s information (ATTACHMENT).
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d. Overview of Upcoming Resolution to Increase the 2008-2009 Budgeted Amount of Appropriation for the Capital Projects Fund by $18,120,000
At the May 26, 2009, regular Board meeting, the Administration will be recommending the approval of a Board resolution authorizing the increase of appropriation from the Capital Projects Fund in the amount of $18,120,000. WAC 392-123-071 through WAC 392-123-074 allow a first-class school district to file with OSPI for an increase in the amount of appropriation from any fund. This increase in appropriation is necessary because the District expended approximately $18,120,000 to purchase real property (the 180th Street S.E. future school site) during the current fiscal year instead of the prior fiscal year. As a result, the 2008-09 budget did not anticipate this expenditure nor provide adequate capacity for the September 10, 2008, purchase. The resolution will restore the budget capacity necessary to meet our obligations in the Capital Projects Fund for the current fiscal year.
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e. High School Readiness: Middle School—Progress in Helping Each Student Succeed
Strategic Plan Action 1.3b establishes that the District will “develop and implement initiatives to increase the number of middle school students who demonstrate readiness for high school as defined by indicators of academic progress and attendance.” Middle school administrators have identified five elements that are key to each student being prepared to succeed in high school. These have been researched and examined throughout the year in the Middle School Professional Learning community meetings. In addition, middle school principals have been central to the implementation of effective transition activities with feeder high schools and have given careful attention to those features that promote a smooth entry into high school. The report will touch on this work and will identify upcoming areas for attention to fully address this Strategic Action (ATTACHMENT).
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7. ACTION ITEMS
a. Consent Agenda
1) Personnel Report (ATTACHMENT);
2) Voucher Lists (ATTACHMENT);
3) Approval of Distribution Easement to Snohomish County Public Utility District (PUD) for Underground and/or Overhead Electrical Lines on Property Adjacent to Whittier Elementary School (ATTACHMENT);
4) Rental Rates & Priority Schedules for District Facility Use, Including Buildings, Athletics Fields, the Civic Auditorium, Memorial Stadium & Lincoln Field (ATT.);
5) Monetary Gift from Fred Meyer Stores to Everett Public Schools in the Amount of $6,052 Raised During Fred Meyer’s “Support Our Schools” Campaign (ATTACH.).
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b. Authorization to Call for Bids for Jefferson Elementary School Modernization Project
The Administration recommends that the Board of Directors authorize a call for bids for the Jefferson Elementary School project (ATTACHMENT). This project will include replacement of 20 classrooms and administrative areas, full modernization of the cafeteria and gymnasium buildings and partial modernization of the library and three classrooms constructed in 1991. Site improvements will include construction of a new public roadway through the site connecting Cadet Way and El Capitan Way, construction of new storm water detention and sanitary sewer facilities, and new staff and visitor parking areas. The project will be bid in two phases. Bids should be ready for consideration at the June 23 Board meeting. The remainder of the project will be bid in August, with anticipated bid award in September. Estimated total construction cost is $15,741,000. Approval of the Value Engineering Study for the Jefferson Elementary Modernization Project was at the January 13, 2009 Board meeting.
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c. Authorization to Call for Bids for Memorial Stadium Soil Remediation Project
The Administration recommends that the Board of Directors authorize a call for bids for the Memorial Stadium Soil Remediation project. This project will include the removal of petroleum-contaminated soil, generated by previous owners of the property, from four locations in the southeast corner of the Memorial Stadium site. Department of Ecology regulations require removal of such materials when discovered. This project is scheduled to begin in July, with final completion anticipated by September 15. Bids should be ready for consideration at the June 23 Board meeting. Estimated construction is $457,000.
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d. Approval of Constructability Review for Whittier Elementary School Modernization Project
The Administration recommends that the Board of Directors approve the constructability review for the Whittier School modernization project (ATTACHMENT). In accordance with WAC 392-344-066 and WAC 392-344-085, in order to receive state matching funds for modernization, a constructability review must be completed. The firm of Vanir Construction Management, Inc., along with a team of engineers, completed the process of evaluating the design relative to its ability to actually be constructed. The review comments were sent to the architect for incorporation in the construction documents. A copy of the architect’s response and constructability report is attached for reference.
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8. BOARD COMMENTS
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