SECTION 2 – ACQUISITION OF GOODS AND SERVICES (CONTINUED)
SECTION 3 – ACCOUNT CODES AND BUDGET
SECTION 3 – ACCOUNT CODES AND BUDGET (CONTINUED)
SECTION 4 – ACCOUNTING
SECTION 5 – PAYROLL
SECTION 5 – PAYROLL (CONTINUED)
SECTION 6 – FURNITURE AND EQUIPMENT INVENTORY
SECTION 6 – FURNITURE AND EQUIPMENT INVENTORY (CONTINUED)
SECTION 7 – RISK MANAGEMENT AND SAFETY

BUSINESS INFORMATION MANUAL

TABLE OF CONTENTS


SECTION 1 – GENERAL BUSINESS PRACTICES

AUTHORIZATION OF SIGNATURES

1.01


FOOD AND BEVERAGE CONSUMPTION					1.02


CELL PHONE USE				1.03

	Cellular Telephone Usage Agreement Form			1.03a
	Cellular Telephone Use Log Form			1.03b
	Cellular Telephone Bill Review Form			1.03c

GIFTS

1.04

	Gifts of Materials or Equipment to the Everett School District Form			1.04a
	Monetary Gifts to the Everett School District Form			1.04b
	PTA Grant Agreement			1.04c

TRAVEL PROCEDURES

1.05

Travel Request Form

1.05a

	Request for Travel Advance Form				1.05b
	Statement of Travel Expenses Form				1.05c

Mileage Report Form

1.05d

Mileage Chart


RECORDS MANAGEMENT		1.06
	General Records Retention Schedules
	Records Destruction Authorization Form	1.06a
	Records Management Checklist
BUSINESSPLUS (Formerly IFAS)		1.07
	BusinessPLUS Access Request Form	1.07a

PRINTING AND COPIER GUIDELINES

1.08

SCHOOL SUPPORT ORGANIZATIONS					1.09
	Organizational Guidelines – School Support Orgaizaitons

SECTION 2 – ACQUISITION OF GOODS AND SERVICES


PURCHASING GUIDELINES AND LAWS					2.01

ALLOWABLE PURCHASING METHODS

2.02

ELECTRONIC PURCHASE ORDER PROCESS

2.03

Purchase Order Revision Form

2.03a

PROCUREMENT CARD USE

2.04

Request for Issuance of Procurement Card Form

2.04a

Documentation of Telephone Order Form 2.04b

Procurement Card Purchases Checklist

BUSINESS INFORMATION MANUAL
TABLE OF CONTENTS
CONTINUED

SECTION 2 – ACQUISITION OF GOODS AND SERVICES (CONTINUED)

IMPREST CHECKING ACCOUNTS

2.05

Request for Reimbursement of Imprest Checking Account Form

2.05a

Reconciliation of Imprest Checking Account Form 2.05b

REIMBURSEMENT VOUCHERS

2.06

Reimbursement Voucher Form

2.06a

CONTRACTUAL SERVICE AGREEMENTS

2.07

W-9 Form

2.07a

Contractual Services Agreement Form 2.07b

Invoice Form 2.07c

SECTION 3 – ACCOUNT CODES AND BUDGET

ACCOUNT CODES

3.01

ORGANIZATIONAL KEY STRUCTURE

3.02

STATE PROGRAM CODES

3.03

ACTIVITY CODES

3.04

Attachment A

LOCATION AND AUTHORIZATION CODES

3.05

SUB-PROGRAM CODES

3.06

OBJECT CODES

3.07

NON EMPLOYEE RELATED COSTS (NERC) OBJECT CODES

3.08

SALARY AND BENEFIT OBJECT CODES

3.09

REVENUE OBJECT CODES

3.10

BUDGET CHANGE PROCESS

3.11

MONTHLY SCHOOL BUDGET SUMMARY REPORTS

3.12

(Currently Under Revision)

GRANT & CATEGORICAL PROGRAMS OVERVIEW

3.13

GRANT MONITORING AND RESPONSIBILITIES

3.14

SECTION 3 – ACCOUNT CODES AND BUDGET (CONTINUED)

TIME & EFFORT REPORTING

3.15

IGRANTS (TO BE ADDED AT A LATER DATE)

3.16

SECTION 4 – ACCOUNTING

RECEIPTING, DEPOSITING & MONEY HANDLING

4.01

	Automated Point of Sale (Pos) In-Touch Receipting System Access Request Form
4.01a

REVENUE REFUNDS

4.02

Revenue Refund Authorization Form – Five Dollars or More Form

4.02a

RETURNED CHECKS

4.03

Return Check Notice Form

4.03a

ACCOUNTS PAYABLE

4.04

YEAR END ACCRUALS

4.05

JOURNAL ENTRIES

4.06

	Account Code Change Voucher Form				4.06a
	Debit-Credit Transfer Voucher Form				4.06b

ACCOUNTS RECEIVABLE, INTERFUND BILLINGS & OTHER CLAIMS

4.07

Request for Invoice Form

4.07a

SECTION 5 – PAYROLL

PAY

5.01

	Time Sheet and Payroll Adjustment Record Form	5.01a
	Food & Nutrition Services Time Sheet and Payroll Adjustment Record Form
5.01b
	Food & Nutrition Services Classified Substitute Time Sheet Form	5.01c
	Bus Rider Time Sheet Form	5.01d
	Workshop Time Sheet Form	5.01e

ASB Program Funds Payroll Authorization Form

5.01f

LEAVE

5.02

Payroll Absence Verification Form

5.02a


SUBSTITUTE CODING GUIDELINES	5.03

SECTION 5 – PAYROLL (CONTINUED)


BENEFITS & DEDUCTIONS	5.04

W-4 Form

5.04a
	Salary Reduction Agreement for 403(b)(1) and 403(b)(7) Programs Form
5.04c
	Dept. of Retirement Systems Member Information Form	5.04d
	Dept. of Retirement Systems Retirement Status Form	5.04e


PAYROLL CALENDAR	5.05


W-2S	5.06

Employee’s Request for Duplicate W-2 Form

5.06a


JOURNAL ENTRIES	5.07

Account Code Change Voucher Form

5.07a

DIRECT DEPOSIT

5.08

Authorization Agreement for Direct Deposit Form

5.08a


PERSONAL USE OF DISTRICT VEHICLE	5.09

Personal Useof District Vehicle Log Form

5.09a


LOST PAYROLL WARRANTS	5.11

Application for Duplicate Warrant Affidavit Form

5.11a


PRINTING OF PAYROLL WARRANTS	5.12

SECTION 6 – FURNITURE AND EQUIPMENT INVENTORY


OVERVIEW OF ANNUAL INVENTORY PROCESSES	6.01


CENTRAL INVENTORY PROCESSES	6.02


DEFINITION OF THEFT SENSITIVE INVENTORY	6.03


SITE/DEPARTMENT INVENTORY TRACKING REQUIREMENTS	6.04

Site/Department Inventory Tracking Form

6.04a


MOVING OF CENTRAL INVENTORY/PROPERTY TRANSACTION FORM	6.05

Property Transaction Form

6.05a

SECTION 6 – FURNITURE AND EQUIPMENT INVENTORY (CONTINUED)


DISTRICT EQUIPMENT CHECKOUT – OFF SITE USE	6.06

District Equipment Check-Out Form

6.06a


SURPLUS OF FURNITURE, EQUIPMENT AND BOOKS	6.07

SECTION 7 – RISK MANAGEMENT AND SAFETY

INSURANCE COVERAGE

7.01

High Risk Activity Matrix

INJURY REPORTS

7.02

	Injury Reporting Flowchart
	Injury Report Form				7.02a
	Injury Report Checklist


PROPERTY REPORTS	7.03

	Property Report Form				7.03a
	Property Report Checklist


SITE SAFETY COMMITTEES	7.04

Safety Committee Report Form

7.04a


SAFETY BULLETIN BOARDS	7.05

Safety Posters


ACCIDENT PREVENTION PROGRAM	7.06

Accident Prevention Program – Site Handbook

Rev. 10/11 Table of Contents -1-

BUSINESS INFORMATION MANUAL

TABLE OF CONTENTS

CONTINUED