Lance Balla      Principal                    (425) 385-4490

Doug Plucker      Assistant Principal          (425) 385-4491

Mary Ingraham    Assistant Principal          (425) 385-4492

Eric Jennings      Assistant Principal          (425) 385-4489

 

 

FACILITIES                                                                 p. 27

 

GENERAL

p. 28

Classroom Syllabus & Course Expectations

Clear communication between the teacher, student, and home is an essential component for engaging students in learning, as well as being a key component of Domain 4 in the Danielson Framework. Therefore, teachers are expected to communicate to both students and families, at the start of every new course via syllabus. A copy of the course syllabus and course expectations must also be given to the assessing administrator 48 hours prior to the first day of class. All teachers should use the EHS Course Syllabus Template. Using the EHS template provides a consistent experience for our students and parents. A teacher’s classroom syllabus and course expectations must include:

·   Course description that includes the following: expected outcomes of the course, outline of units, and expected timelines for each semester.

·   A list of activities detailing the kind of learning students will have to look forward to.

·   Explanation of grading policy, grading scales, and list of interventions you will be attempting for struggling students.

·   All grades should be based directly on material that was taught, and should not include any material for which students did not receive instruction.

·   Other classroom rules (i.e. “Be respectful, be prepared, be on time…”)

·   Guidelines for make-up work.

·   Teacher’s school phone number (385-4xxx) and the best time to call, as well as teacher’s e-mail address (jdoe@everettsd.org).

·   The classroom syllabus should include how parents can regularly check student’s grades online and that parents and students can expect updates at least once a week. It is an expectation that all teachers use the LMS system to track student progress and achievement.

·   The classroom syllabus should also be posted on the teacher website, if the teacher has one

·   Teachers are required to maintain an up-to-date grade book which records grades, student absences and tardies. Grades and attendance records must be turned in to the Registrar’s Office at the end of the school year. An explanation of the marking system must be included.

·   Teachers are required to update student grades online, one to two times per week. Directions on how to access students’ grades online need to be included in your classroom syllabus, as well as on your website

·   Website should also contain your Course Syllabus, contact information, and relevant course information.

·   When a grade of “I”, incomplete, appears on a semester report card, it means that the student has not yet completed work required to earn credit for the class and has met criteria for an extension of time to allow the student to complete the work. This grade allows the students a maximum of *25 days into the following semester to complete the coursework required to earn credit for the class. If the student has not completed the necessary work to earn credit, the “I” will automatically change to an “F” once the twenty-five (25) day deadline has passed.

·   *IEP teams will document how and when and “I” grade will be changed in a student’s special education classes. IEP teams will record the length of the time the “I” grade will remain. Documentation with a Notice of Action is required. The case manager assigning the “I” grade will be responsible for tracking the student’s progress toward completion of the class.

·   Teachers who wish to issue an incomplete need to first discuss the student with the appropriate counselor and then pick up the forms from the counselor. Once all signatures and information are collected, copies should be made for the counselor, teacher and student.

·   Incomplete grades may be issued for the following circumstances:

1.  A student is experiencing a health emergency (this includes mental health) and was making satisfactory progress prior to the emergency.

2.  A teacher may exercise professional judgment when a student who was making satisfactory progress throughout the semester appears to need more time to complete a final project/paper/exam or master a concept or skill.

Grading ELL

Grading ELL High School Students based on their Language Acquisition Levels/WLPT II/WELPA (2015-2016)

 

ELL Levels of Language Acquisition	ELL Classes	Grading Requirements
Level 1 (new to country, no English or one word responses) 9th grade: Below 613 on the WLPT/WELPA 10th, 11th and 12th: Below 617	Enrolled in a 2 period ELL English Class (English Acquisition/Transition) 011/Eng	These students can be granted a Satisfactory or Unsatisfactory for their general education classes
Level 2 9th grade: 613-671 10th, 11th and 12th grade: 617-674	Enrolled in a 1 or 2 period ELL class (Transitional and Composition Literature) 013 and/or 015 Eng	These students can be granted a Satisfactory or Unsatisfactory for their general education classes
Level 3 9th grade: 672-731 10th, 11th and 12th grade: 675-704	Enrolled in 1 period ELL Class (Advanced Composition Literature) 017 Eng	These student need to be granted letter grades in their general education classes

Instructional Content and Materials

·   Instructional material must be District approved.

·   All videos or electronic media shown in class must be related to the curriculum and have a positive impact on student learning/achievement.

·   According to School Board Procedure, 2311P, no “NC-17” or “X” rated videos/films may be shown to any student. In selected cases, “R” videos may be shown to students in grades 7-12 if previewed in total and approved in writing by the principal. In some cases, where the overall film is considered to be of sufficient educational value, it may be appropriate to show the film, but to skip scenes, which in the judgment of the principal are not appropriate for students.

Supplemental Instructional Materials

Controversial Issues - The instructional program shall respect the right of students to face issues, to study under teachers in situations free from prejudice, and to form, hold, and express their own opinions without personal prejudice or discrimination. Teachers shall guide discussions and procedures with thoroughness and objectivity to acquaint students with the need to recognize opposing viewpoints, the importance of fact, the value of judgment, and the virtue of respect for conflicting opinions.

·   Supplemental Materials Definition - Those items, [other than major program adoptions] used to support, enrich, and individualize the curriculum to meet the specific needs of the students.

·   Teacher Selected Materials –

1.   Teachers are encouraged to provide supplemental materials to enrich the normal classroom environment. These materials should be consistent with adopted course goals and objectives and be of a nature that all students could use the material.

2.   Supplemental material which may reasonably be expected to be controversial in our community must be approved by the building principal and/or department supervisor prior to use.

·   Speakers - Teachers interested in having outside speakers address their classes, as a supplement, must receive approval from an administrator before scheduling.

Homework  

Students have the legal right to make up all assignments and activities missed due to an excused absence. However, in alignment with the principles of grading for learning, staff members are encouraged to allow students to make up their work, regardless of the reason for absence in order to meet the objectives for the course.



Keep in mind that the main concern is that each student is well enough to return to school and go through the normal activities and classes. Some extra time may be necessary to receive extra help from teachers or to make up laboratory time. Teachers are required to be available before and after school for one-half hour for additional instructional purposes. Teachers should encourage students to discuss make-up arrangements upon returning to class.

 

The process of obtaining homework assignments during student absences:

■   Counseling Secretary contacts teachers regarding request

■   Teacher supplies Counseling Secretary with the assignment within 24 hours

■   If teacher supplies homework via email directly to the student, teacher should inform the Counseling Center

Instructional Leadership Team (ILT)

The purpose of the Instructional Leadership Team is to facilitate the implementation of the School Improvement Plan that was developed by the entire staff. The School Improvement Team is composed of the team leaders from each of the grade level and/or content teams, the leaders of the action teams and the administrative team as follows:

  

Content Team Leaders:

CTE/CE        Tammy Price

Classified      Kim Gleason

Counseling      Pam Piatz & Gretchen Stiger

English        Jennifer Pitharoulis

Fine Arts      Greg Stair

Library        Deb Payne

Math        Karen Price

PE        Tara Tri

Science      Danielle Deluca

Social Studies      Cheryl Carlson

Special Education    Jessica Raney-Mutale

World Language    Donna Lansberry

·   All visitors must be pre-approved by administration and then must register at the office upon arrival at school.

·   Visitors whose sole purpose is to influence or solicit students shall not be permitted on school grounds unless the visit furthers the educational program of the district.

·   If the visitor wishes to observe a classroom, the time shall be arranged after the principal has conferred with the teacher.

·   If the purpose of the visitation is to observe learning and teaching activities, the visitor may be asked to confer with the teacher before or after the observation to enhance understanding of the activities.

·   The principal may withhold approval if particular events such as testing would be adversely affected by a visit. Similarly, if a visitor’s presence becomes disruptive, the principal may withdraw approval. In either case, the principal shall give reasons for the action.

·   Please be advised that during the regular school day, non-student “visitors” such as former students, seniors who have graduated, friends of students, or siblings are not allowed in classrooms for any reason. The reason is to maintain the academic learning environment and to ensure the safety & security of both students and staff.

Field Trips

“The Everett School District recognizes that field trips are natural extensions of the curricular, co-curricular, and interscholastic programs. Field trips are opportunities for students to participate in activities and gain experiences that cannot be duplicated in the classroom or on the school site. The board of directors encourages appropriate, carefully planned field trips that lead to new learning or reinforce what has been already learned at school.

 

Each student shall have an equal opportunity to participate in field trips that are taken by the student group. The availability of field trip opportunities for students is commensurate with the funds which can be allocated to support such activities. The district will strive to offer field trip experiences with a minimum of expense to the individual students.”

 

Field trips, when used as a teaching strategy integral to the curriculum or to extra-curricular programs, are educationally sound components in the instructional/extra-curricular programs of the schools. Such trips must supplement and enrich classroom/extra-curricular programs by providing learning experiences in an environment beyond the school.

 

Student PED (Personal Electronic Devices)

 

Use of Personal Electronic Devices

Personal electronic devices (PEDs), such as cell phones, tablets, and other mobile devices are integral tools in our society. They serve as a means of communication (telephone, email, text, etc.), a calendar, camera, organizational tool, a clock, information gathering/research tool, electronic book, note taker, dictation device, music provider, a student engagement tool and many other purposes. It is recognized that many of these purposes are useful in an educational setting.

 

Use of District and Personal Electronic Devices

Students will be advised at the beginning of the school year as to proper cell phone and other Personal Electronic Devices (PED) etiquette at school. Students are responsible for the PEDs they bring to school. Everett Public Schools shall not be responsible for loss, theft, damage or destruction of devices brought onto school property or to school-sponsored activities or events off school property.

 

High School Students

We encourage staff to allow the use of student PEDs when appropriate to the instructional target and learning experience. High school students may use their cell phones and other PEDs for personal use during transition periods, at lunch and before/after school. Students are expected to silence their PEDs when entering a classroom. Headset device usage within the classroom will not be allowed unless specifically authorized by the teacher.

Use of personal electronic devices at Everett Public Schools is considered a privilege and not a right and may be revoked by a principal, assistant principal, or principal’s designee. All authorized use at school shall be in compliance with district policy and school rules.

The following steps will generally be taken if the student violates district policy or school rules regarding PEDs.

·   Step 1 Warning from classroom teacher to the student.

·   Step 2 Warning and teacher calls home or emails the parent/guardian of the student informing them that the next step will be a referral to the office.

·   Step 3 Teacher informs student he/she is writing a referral to the office. Teacher calls home or emails parent/guardian of the student to inform them a referral to the office has been made. The student will be given an after school detention or other appropriate consequence.

·   Step 4 If violation of school rules regarding PEDs persists, school discipline policies will be followed.

 

·   No food or drink around any computers – any visible food or drink will be discarded

·   Students must adhere to rules and regulations

·   Computer use must be in conjunction with a class assignment

·   Gaming, personal e-mailing, music listening, and surfing the Internet without an assignment are prohibited

·   Students are not permitted to download without teacher permission

·   Abuse of the guidelines could result in loss of the student’s lab privileges and/or disciplinary actions

·   Do not leave any equipment unattended or in an unlocked room.

·   Report missing audiovisual equipment immediately.

·   Do not allow students to operate the equipment unless it is clear they know how and will use good judgment.

·   Secure equipment on carts when moving.

·   Do not exchange, trade, or give equipment that is assigned to you to another teacher. Any equipment moves must first be cleared through an administrator.

·   All surplus equipment containing a district tag number should go through the main office so it may be removed from the inventory.

·   Located in the Main Office Building.

·   Receive your staff copier code through Arlene Tucker.

·   Work order requests require 48hours notice.

·   There is a “Teacher Machine” for staff use; please use this for only necessary classroom materials that help with instruction,. Run all large orders through Arlene.

·   Other services include: lamination, cutting, shredding, and hole punch.

Technology Repair Procedures

Please send all technology related problems/issues to Helpdesk. If they are unable to resolve the issue, then administration will assist.

Use of School Resources

Under state law, school personnel may not use resources provided for educational purposes for their own use. This would be regarded as a misuse of public funds, or a “gift of public funds.” For example, staff members cannot use school equipment without charge to teach a course under the auspices of another school unless the district is reimbursed.

Lamination

Staff can request for items to be laminated in the copy room, located in the main office. Due to the high cost of laminating material, please use this service very judiciously. Laminating is only done when the number of requests has collected to a size which justifies heating up the machine.

 

Library

Basic Procedures:

·   The library will be open a ½ hour before and one hour for extended day after school.

·   Two classes may sign up per period—e-mail, call or drop by to sign up.

·   A student may use the library at any time with a pass.

·   Students wishing to use the library during lunch must obtain a pass in advance from their teacher. Two students per class.

·   We have one room available, by sign up, for small group work--up to 6 students. Students will have to sign-in and out of the library.

·   Students need to have their EHS I.D. card with them to check out books and to use the Internet.

·   Overdue and missing books must be taken care of before more materials are checked out.

 

·   Book-talking for SSR or thematic units. (Your room or the library.)

·   Collaborating on projects to show students how to question, find and use information effectively. (Example: Big 6 mini-lessons.)

·   Finding leveled or theme-related books to supplement units.

·   Finding Internet sites and databases for your classes.

·   Purchasing resources that support student learning.

·   Communicating your needs with the librarian in advance.

·   Sending individual students to the library with passes.

·   Monitoring students while in the library.

·   Being a library advocate! Spread the word that the library is THE place to get information.

·   Encouraging your students to get Everett Public and Sno-Isle library cards.

·   Letting them know how they can improve our services.

 

 

 

 

 

Grading Periods

District Calendar and Learning Improvement Fridays

Check district website for dates. Updates will be included in all Weekly Bulletins.

 

Master Calendar

Staff members must see the Office Secretary to check the availability of dates for an event and then fill out a master calendar event form. The secretary will submit the form to an administrator for approval. If approved, the event will be placed on the master calendar by the secretary. Follow this link to view the master calendar:

https://docs.google.com/document/d/1CJ3fa3Z_xZnJzHqxo7YmaOVZ2DR1-xPSv804cFJ-SNQ/edit?ts=59a062e7

 

Telephone   

Personal use of the telephone by staff should be kept to a minimum. Students may use a school phone only in an emergency and only with the permission of a teacher or staff member. Students asking to use a phone should be directed to use the phone during lunch or during other non-instructional time. Students are not to be excused from class because they need to use the phone.

Voice Mail

To facilitate communication with parents, teachers are requested to update their voice mail regularly and to check their voice mail on a daily basis. Remember to answer voice mail within 24 hours of receipt.

Email

Email is considered a central form of communication in the Everett Public Schools.  All staff are to check their email each day for important information.

Community Update

Information you wish to have included in the Newsletter should be emailed to Joanna Chavez. Community Updates will also be posted to the Everett web page. 

Staff Weekly Bulletin

The Staff Weekly Bulletin is published every Monday and will be accessible through email. Staff members are responsible to read the weekly bulletin carefully each week before the start of the school day; schedules for the week, calendar changes, important news and other critical information is included. If any staff member would like to include information in the bulletin send it to Joanna Chavez the Friday before.  

Announcements

The public address system will be used daily for general school announcements in the A.M., with P.M. announcements only when necessary. If you need to have an announcement read, you must fill out a form located in the mail room. Staff members must sign announcements before they will be approved by an administrator. IMPORTANT: Athletic scores must be submitted by 7:15 AM the day they are to be read, while all other announcements must be submitted by 2:30 PM the night before.

Public Relations

As an employee of the Everett Public School we all share the responsibility to promote a positive image of our school. Studies show that our community members put more faith in the comments of staff members than in our printed information or comments by students. Please use discretion when discussing issues and concerns with others in the community. When approached by reporters regarding sensitive or tragic incidents, refer the reporter to the administration.  

Staff – Student Communication

·   Contact between staff members and students should always be professional and, in order to ensure your own and the students’ safety and welfare, should also be in public and reasonably related to the student’s progress in school. Examples of appropriate interactions with students include, but are not limited to, classroom instruction, helping students with academics after school in your classroom or other campus location, and meeting with students in a school-sanctioned club or activity. Expressing care and concern for a student when they indicate that they are having personal or academic difficulty is also appropriate. Staff members other than trained counselors should take care, however, to avoid counseling students and should refer them to the school counselor as needed.

·   In all your interactions, it should be clear that your role as a staff member is separate from your role as a private citizen. Examples of interactions with students where this separation of roles becomes unclear include, but are not limited to, inviting students to your home

gatherings, engaging in telephone, email, text messaging, or other communications with students that are purely social in nature and not related to school.

·   If at any time you feel that a student is communicating with you in a manner that puts your professionalism at risk, contact an administrator immediately.

 

Roles and Responsibilities    

Teachers hold an important role in helping our students succeed. Teachers, because of their unique position and relationships with kids, have the power to effect change much more than other staff. Below are teacher responsibilities in regards to attendance.

 

 Key Teacher Responsibilities:

·   Take attendance at the beginning of every period, every day.

·   Track period attendance and assign discipline as indicated under Attendance Discipline Procedures (see below), ensuring parent communication.

·   Implement tardy policy (< 5 minutes) according to class syllabus

·   Direct students to turn in all excuse notes within 48 hours to the Attendance Office during passing or lunch. In the event that a teacher feels it’s necessary to collect a note (student is unable to walk to office, etc.), the teacher can collect the note, but must turn it in to the Office on the same day received.

·   Communicate with Attendance Secretary and Assistant Principal with repeated truancy concerns via email.

·   Monitor and require all students to use sign-in/out sheets for all student movement (tardy, leaving early, restroom). This greatly assists the school in determining skipping, vandalism, etc.

·   Communicate unexcused absences to parents/guardians

·   Notify students and their parent/guardian when students are falling behind academically and indicate whether or not their attendance is a factor

·   Provide make-up work which will be significant to the student’s academic growth and achievement,

 

Attendance Discipline Procedure

Unexcused period and day absences are not permitted and shall be handled as outlined below.

 

Unexcused period absences (skipping or > 5 minutes)

·   When a teacher determines that a student has an unexcused absence from class and has a reasonable suspicion that the student skipped their class (present in all other periods), or the student was > 5 minutes late to class, the teacher will assign discipline as outlined here :  

o   1st Occurrence: Warning. Conference with the student.

o   2nd Occurrence: Warning. Conference with student and call parent. Advise of detention to come.

o   3rd Occurrence: Assign a detention using the Detention form (triplicate) and contact the parent.

o   All further Occurrences: Write a discipline referral to the appropriate alpha administrator.

Unexcused day absences

Unexcused full day absences (greater than 3 periods) will be handled through the Attendance Secretary and Assistant Principal.

 

Record of Attendance

All staff will keep up-to-date and accurate records. In the case of a question about student attendance, the courts have determined that a teacher’s attendance record is the official record. Be sure that you always keep accurate records of absences and tardies.

 

Absences and Tardies

Teachers need to enter absences/tardies on-line at the beginning of each class period. Please note that students are required to check-in with their classroom teacher upon arriving to school. If a teacher receives a note from a student or email from a parent for an excused absence or tardy, please forward to the attendance office so the note/email can be processed. Please be aware that students can drop off their notes during passing period or before or after school. Please do not send them to the office during class time.

 

Make-Up Work

Students returning from an excused absence will be allowed the same number of days that he/she was absent to make up the work for full credit . Although students are not entitled to make up work from an unexcused absence, the teacher should consider the quality and purpose of the assignment and whether it is important to the student’s mastery of the content.

 

Release of Students

Teachers should not release any student during the school day . All students must check out in the office before leaving campus. If a student has on campus activities that remove them from a teacher’s class (meetings, etc.), prior approval should be obtained (Pre-arranged absence form).

 

Closed Campus

All students are required to remain on campus for the entire school day. Students who are juniors and seniors with 11.0 credits or more are allowed to leave campus for their lunch period only. This will be noted on their ID badge.

If a student must leave campus for an appointment, he/she must check out through the attendance office with a note from parent/guardian.

 

Attendance Record Access

S tudent attendance and grade information is available to students and their parents/guardians online through a secure, password protected website.

 

Absence Definitions:

To establish common attendance practices within and across all school levels (elementary, middle, high), the following definitions will determine the appropriate category for absence reporting.

 

Length of Absence

The length of a student’s daily absence per the definitions below determines if the absence will be recorded as a tardy, part day, or full day absence.

 

Tardy/ Part day Absence

Tardies are a discipline and safety issue and will be dealt with as such. Students need to be in class ready to learn when the bell rings. When a student arrives late, he or she is required to sign in with the teacher. If the lateness is excused, it is the student’s responsibility to communicate this to the teacher with proper documentation. If the tardy is unexcused, the teacher will follow their tardy policy communicated in the class syllabus.

 

Remember that a tardy is < 5 minutes late to class. If the tardy is > 5 minutes, their attendance will be recorded as a period absence if the student arrives 5 minutes or more late to class or leaves 5 minutes or more early.

 

Full Day Absence

A full day absence is defined as a student failing to attend the majority if hours or periods in that student’s average school day of seat time classes (50% or greater of the day unattended ).

 

Pre-Arranged Absences :  Teachers shall check grades and indicate academic progress in the Comments section on Pre-Arranged absence forms presented by students.

 

Truancy (Becca) Petitions :  Under the Washington State Compulsory Attendance Law, schools are required to file a petition with the courts in order to keep students in school when they have reached seven unexcused absences in one month, ten within the current school year, or excessive excused absences that are having profound effects on the student’s academic achievement.

 

Discipline

Communicating Discipline Concerns

Staff must keep others informed when there are discipline concerns developing with a student. Work closely with the student’s counselor and with an administrator to develop appropriate, consistent interventions to address behavior concerns. It is the teacher’s responsibility to inform parents of on-going behavior concerns.

Detention Process

Any staff member may assign detention. However, the administrator has the authority to extend, reduce, invalidate, or change other specifics of a detention. To assign a detention:

 

1.  Assigning staff member must inform the student in a one-on-one setting within 24 hours of infraction.

a.  Clearly explain to the student the reason for the detention,

b.  when and where the detention must be served, [consideration should be given for transportation and after school schedules. Provide a minimum of 5 school days to complete a detention.]

c.  and the consequences for failing to serve.

2.  The assigning staff member provides the student with the white copy (original) as their reminder.

3.  The assigning staff member contacts the primary guardian on the day the detention is assigned and notes the contact on the top of the yellow copy. Assigning staff retains this copy as their documentation.

4.  The pink copy is given to the discipline secretary (Becky) immedately after the contact is made and is entered into eSchools. (For detentions to be served with the assigning staff, retain the pink and yellow copies until the detention has been served, or the deadline has been passed, then provide pink to becky.)

5.  The pink copy is then given to the detention supervisors.

6.  Once the detention is complete (or, is incomplete but past the due date) the pink copy is signed by the detention supervisor and provided to the discipline secretary. Any additional contact, reminders, extenuating circumstances, should be noted on the back.

a.  If complete, the discipline secretary marks the detention as complete in eSchools and places it in the assigning staff member’s mailbox.

b.  If incomplete, the pink copy, with notes about attempted contact, is given to the alpha admin.

 

 

All accidents are required to be reported to the Principal’s Office. Everett School District is self-insured for industrial insurance accidents. As a self-insurer, it is necessary to report all accidents to the building principal. The Principal’s Office has the accident report forms for staff members. Accident Report forms are completed and returned to Amy Burton for every accident. Accident Report Forms must be completed with the office or HR before a staff member sees a physician. You cannot return to work until all forms are completed and we have received your doctor’s authorization/return to work form.

 

A Student Accident Report Form must be completed for any student who is injured at school. The student accident form can be obtained from the Health Center and should be filled out immediately and returned to the Health Center.

**Every Period on the first day, teachers must explain the fire, earthquake, and intruder procedures/evacuation routes for your classroom. This is state law. Instructions are found below.

Any chemicals that are purchased for use at school must have a Materials Safety Data Sheet (MSDS) turned into the office. Any home cleaning supplies, equipment, air fresheners, or pest control sprays are not permissible at school.

Doors

·   Students and staff within buildings at the beginning of an earthquake should remain where they are, sitting or crouching below the level of desks and tables. When possible, movement should be away from windows and outside walls toward inner walls and doorways.

·   Students and staff outside buildings at the beginning of an earthquake should immediately get as far away as possible from buildings and other elevated objects.

·   Please note: Students and staff in classrooms where hazardous chemicals or electrical services are present should vacate these rooms in the event of an earthquake. Such classes include, but are not limited to, general science, physics, chemistry, biology, technology lab and crafts. Students and staff should move toward the interior of the building into the hall.

·   PA announcement of “earthquake drill”. All students take cover under nearest available desk or table and remain in a squatted position with hands folded over neck until the teachers says “all clear.” (If students are not able to get under a desk or table, they should crouch to below the level of desks or tables and use one arm to protect and hold their head and neck, and the other to hold the middle of their back.)

·   We may evacuate the buildings after the “All Clear” is announced. In the event of an actual earthquake, each staff member must make the decision on when or if to evacuate after the earth stops shaking. We will have administrators and other personnel, when possible, help with this direction.

·   If you evacuate, move with your students to your designated “safe zone.” Take your attendance roster with you.

State law requires that regular fire drills be held. The first drill must occur within the first ten days of the school year. The fire alarm signal is the continuous emergency sounding of the bell until the school is vacated. The necessity of the drill is to form habits which will prevent panic in case of a real disaster. When the fire alarm sounds, all persons must leave the building in conformance with the schedule below. This applies to pupils, teachers, office staff, and anyone in the building when the alarm sounds.

 

Teacher Responsibilities:

·   Teachers need to inform students of the location and route to the assigned evacuation areas. These instructions must be given to all students on the first day of school in September each year. All persons in the building must take part in fire drills. Every fire drill should be considered as a warning of an actual fire.

·   Each student should know the proper exit from the room to the street for every one of his/her classrooms.

·   The teacher is to be the last person out of the room with lights out and the door closed.

·   The teacher must take his/her attendance record and red emergency procedure folder.

·   Teachers should take attendance and report any student present for class but absent from the evacuation area to the Safe Zone Monitor for their area.

·   Alarm: Fire drill warning signal will be one long continuous signal.

·   At the ringing of the fire bell, students must leave the room immediately, form into lines, and clear the building as quickly and as quietly as possible. They should go out the closest exit and walk along sidewalks until they parallel a street. The building should be cleared immediately. Classroom doors are closed but not locked.

·   Handicapped students will be assigned one or two aides. As per the Fire Marshall, they may stay in upper corridors with aides until emergency help arrives.

·   Each student should be individually responsible for a well-executed fire drill; i.e., rapid exit, no confusion and good order. Students MUST stay with their class.

·   All Clear: After everyone is out of the building the teacher will get the approval to return to the building from the Safe Zone Monitor or administrator. DO NOT re-enter the building without the Safe Zone Monitor’s or administrator’s authorization to return to class.

Command Center is at ext. 4401

This information will help guide you through the procedures to be followed in the event Everett High School should have to “LOCKDOWN”. In an emergency, your first job is to protect yourself and the students in or around your immediate control. Most incidents are usually over in just a few minutes. During those minutes your calm swift actions will help prevent tragedies.

 

Please familiarize yourself with the entire plan. You must have a solid understanding should your role suddenly change during an incident.

 

Additionally, any information given to staff members is CONFIDENTIAL. You are not to share information with students, parents or community members. Any information to be shared will be generated through the district office and/or EHS administration.

What is a lockdown?

A lockdown is designed to conceal/shield you and students from a potential threat. A lockdown could be announced for several reasons:

·   Criminal activity near the school that may have the potential to cause harm to you and the students.

·   A hazardous situation in the area that if students were released it may send them into harm’s way such as a chemical spill at Kimberly Clark where the direction of the wind dictates our response.

·   Someone with a weapon on campus.

If a lockdown is due to criminal activity near the school, instructions will be announced for a modified lockdown as determined by the principal or his/her designee. Teachers may continue teaching but students MUST be kept inside classrooms.

 

In a full lockdown teaching will stop and the following procedure will be followed:

·   An intercom announcement will be made by the principal or designee that we are going into lockdown. In the event that an intruder is in the office, an announcement will be made: “This is not a drill. We are immediately going into lockdown. All staff and students report to the nearest classroom, and teachers lock your doors.”

 

Teachers are to:

·   Quickly check hallways for students and bring any stragglers into your classroom.

·   Lock classroom doors.

·   Cover your door windows.

·   Close window blinds or shades.

·   Keep yourself and students calm and quiet. You don’t want anyone to know you’re in the room.

·   Keep away from the doors and windows.

·   Turn off the lights, TV’s and radios.

·   Report your status to the command center via e-mail to Amy Burton. Items to be included in your email are all students, staff members and visitors by name in your care. Report emergent needs such as injuries, what type and the severity.

·   Ignore people outside your door wanting in your room after you have closed and locked your door. Remember once your door is locked and shut, you do not open it for anyone until you are informed that the event is over.

·   Ignore all bells and alarms. In the event the building needed to be evacuated due to an event such as a fire; law enforcement or firefighters will evacuate you.

There are two ways you will be informed that the lockdown has concluded and the method students will be released.

·   An intercom announcement delivered by an administrator.

·   An administrator will announce themselves at your door, prior to entering your room with a key.

Physical Education teachers in the racquetball area will be responsible for informing PE classes outside. Those classes outside and/or off site should not return to the campus. In most cases law enforcement will be visible around the perimeter of the school, make contact with law enforcement and ask for instructions.

 

Any staff outside of the school will:

·   Report immediately to the closest classroom.

·   Take any students in the hall with you.

·   Report your location via E-mail to EHS.Lockdown or phone (Ext. 4401).

Custodians/Administrators will lock the outside doors when safe to do so.

Remember, once a lockdown is in place; do not open the door. If it is the police, a firefighter or the principal, they will have a key.

Anyone, who observes a person who is deemed suspicious and/or a threat should call extension 4401.

·   Who or what was observed and where it was observed.

·   Additional information that would be helpful: color or race of the subject, approximate weight and height, hair color and clothing description, i.e. hat, glasses and/or additional identifiers.

·   Do not call the office to ask why there is a lockdown.

·   Do not call 911 to ask why there is a lockdown. We will communicate all you need to know.

·   Do not use the telephone lines. Keep them available for emergency use.

·   Do not allow the use of cell phones during a lockdown.

·   Do Call 911 if you see a suspicious person and need to report his/her location.

·   Do Call 911 if you have a person who needs immediate medical attention.

·   It is important to stay calm. The students are going to look to you for reassurance.

·   The same lockdown procedures apply as in the classroom.

·   Lock all doors and move students away from doors and windows.

·   Teachers will go into the halls and begin flagging any and all students into their room.

·   Then follow the Lockdown instructions.

·   Check the bathrooms in the area, escort those students to the closest available classroom.

·   Assist with directing students from the halls into classrooms. When the halls are clear, go to the nearest available classroom.

·   Gaining immediate control of the students will be essential. Demand complete silence. Have a whistle if you are on lunch duty or available use of the lunchroom PA system. 

·   Teachers/EA’s in the cafeteria will remain and assist with students.

·   The custodians will lock the outside doors.

·   As soon as possible, separate students into small groups with the staff available and begin taking roll.

·   Follow basic lockdown instructions.

Students outside of the buildings, in the courtyards or grass areas should be directed or escorted to the safest building or classroom away from the threat area. If students or staff are forced to flee the campus for safety, they need go to a nearby business and call 911 to give them your location. You may also contact law enforcement in the area, once safely away from the school.

If such an incident were to occur in our area, Everett High School staff is instructed to shelter-in-place as follows:

·   An announcement would be made via the intercom.

·   Teachers should follow EHS lockdown procedures.

·   Check hallways and campus for students and bring them into classrooms.

·   Shut and lock all exterior doors and windows. Once an exterior door or window is shut do not re-open as this will let contaminants inside the building.

·   P.E. classes will secure themselves in the nearest building or the racquetball courts, weight room or locker rooms.

·   Communicate your status via email to EHS.Lockdown or phone 4401.

·   Ventilation to buildings will be shut down (Appropriate staff will be trained).

·   Seal all external doors and windows to the best of your ability.

·   Seal all vents and external electrical outlets.

·   Wait for further instructions from a school administrator.

·   Do not drink from the domestic water supply.

Once the exteriors of the buildings have been sealed to the best of our ability, escorted movement within the building will be permitted for lavatory needs; this will be announced by an administrator. At no time will anyone be permitted to exit a building until the civil authorities give us instructions that the threat has passed. Once the “all clear” is given by administration, staff will be instructed on how and where students are to be released or picked up by their parents.

If there is a power failure, students should stay in place and not move out of your classroom area. In many cases, power will be restored quickly. Teachers should open doors and do anything else possible to help light your areas of responsibility. The administration will deliver instructions as soon as possible.

There is a kit in each building (staff lounge or lowest room number). The school nurse is responsible for restocking the kits.

Please call 911 directly and then call the office on your phone. Be prepared to give the school address, 2416 Colby, and the phone number you are using (425) 385 – your extension #.

Everett High Safety Committee is composed of 10 to 12 staff members who meet formally at least 3 times annually. They are selected in the fall. You may address any safety concerns to any one of the members who will bring them up at the meeting.

1. Immediately wash the exposed area with soap and water for at least ten seconds.

 

2. Notify the building secretary, health room assistant or nurse immediately. They will fill out an Exposure Incident Report Form.

 

3. Call Human Resources at 425-385-4115 or 425-385-4116 with a report of the incident. The Exposure Incident Report Form must be faxed to the Human Resource department at 425-385-4135 and the completed original must be sent to Human Resources via district mail.  A confidential medical evaluation and follow-up with US Health works located at 3726 Broadway, Suite 101, Everett, phone 425-259-0300 will be set up immediately.  The health care provider at US Healthworks will determine if treatment is necessary.  This evaluation will be at no cost to the employee.

 

4. If the incident involves another individual (exposure source) as a result of an incident such as biting or an accident involving blood, the exposure source will then be asked to go to the Healthforce Occupational Center for testing at the same time the employee is sent for a medical evaluation. If the source of blood or other body fluid exposure is a child, it will be necessary to request that the parent/guardian have the child tested.

 

5. An exposure is considered an on-the-job injury. Complete an Employee Accident Report Form and Self-Insurer Accident Report Form (SIF-2) and return both completed forms to Human Resources. (All original forms are available in your building’s main office or Human Resources.) The Human Resources Department must maintain required records for at least the duration of employment plus 30 years.

A.E.D’s: Automated Electronic Defibrillators are located throughout the campus.

·   Principal

·     Assistant Principal

·     Counselors

·     Psychologist

·     Nurse

·     Faculty representative

·     Develop the plan for the school

·     Train each staff member throughout the year

·     Develop a phone tree to be used for staff notification

·     Train secretaries how to deal with the press

·     Inform Central Office staff of the plan

·     Inform off-campus resources such as any district-contracted mental health staff

·     Implement plan during crisis

·     Evaluate plan’s effectiveness after it is used

·     Review the plan periodically

·     Notify all Crisis Response Team members of the crisis. Arrange to meet as soon as possible.

·     Check the known facts of the crisis with police, fire department, and central administration contact.

·     Review the plan and adapt it to fit the crisis.

·     Use the phone tree to notify all staff. inform and request that they arrive early at school to attend a special meeting.

 

Plan Components

Administrator’s responsibilities

·     Contact the Central Office to report the event (Executive Director of Central Region Area 1 at 385-4020)

·     Contact Crisis Response Team to arrange to meet ASAP to develop plan

·     Notify all staff using phone tree, setting early arrival time for meeting. At the meeting, review the situation, explain the day’s agenda, have someone explain/describe how students may react and how teachers might handle the situation, pass out the written fact sheet for staff, provide time for staff to ask questions and express their feelings

·     Contact district crisis team for additional counseling support, if needed

·     Assign extra secretarial help to the office

·     Provide written statement for the secretaries to use with phone calls

·     Update the recording on the school’s welcoming voice mail message

·     Instruct secretaries to keep a log of all concerned calls, and inform them how to deal with the press over the phone

·     Keep visible, be available in the halls

·     Possibly arrange for a psychiatrist or “outside expert” to be at the school to lend support and help students and teachers. This expert may also speak to parents and faculty.

·     Handle the media (with the assistance of Communications Office, at 385-4040)

·     Be sensitive to staff who have a difficult time dealing with the crisis and be prepared to relieve them

·     Emphasize facts, stop rumors

·     Keep staff informed through one person designated as rumor control person

·     Cancel scheduled activities as possible

·     Meet with full staff after school day to debrief

·   The principal or any school representative should visit the victim’s family at home to offer solace and support, return personal belongings and discuss a memorial service

·     Meet with Crisis Response Team to plan the next few days

 

Counselor/social worker/psychologist responsibilities

·     Maintain a list of students counseled

·     Call parents of very distressed students

·     Don’t allow distressed students to go to an empty home – encourage the parent to meet them there

·     Be aware of own limits in regards to energy and emotional support – help each other know when to take a break

·     Contact the family to offer any support they may need

·     During staff meeting, brief staff on possible reactions to expect from students

·     Keep a current list of community resources that you can provide to parents

 

Faculty responsibilities

·     Announce event in classroom using the script that will be provided at the meeting held before school

·     Identify students in need of counseling support

·     Have distraught students escorted to the counseling office

·     Discuss the crisis

·     Recognize that the grieving process is essential to the well-being of students and staff

·     Postpone planned lesson until class seems ready to move on

·     Be sensitive to students’ need for reduced assignments or no homework

·     Be prepared to discuss event every time a new group of students come to your class

·     Let an administrator know if you feel unable to continue dealing with students due to your own emotional state

·     Keep track of all students – don’t allow them to wander the halls

 

Asst Principals	Discipline – Alpha	Phones
Mary Ingraham	A – G	425-385-4489
Doug Plucker	H - O	425-385-4491
Eric Jennings	P - Z	425-385-4492
Counselors
Gretchen Stiger	A – Es	425-385-4421
Pam Piatz	Ev - Lu	425-385-4423
Kendall Berry	Ly - Sh	425-385-4420
Beth O’Brien	Si - Z	425-385-4422
Item	Who does it	Phone
Daily Announcements	Joanna Chavez / Meaghan Malo	4401 / 4417
ASB Purchase / Fines	Meaghan Malo	4417
Assessment Information	Anne LaRue	4487
Assistant Principal Scheduling	Becky Kippenhan (Discipline)	4438
Athletics	Jodie Sievers	4426
Attendance	Kelly Rotert	4419
AVID	Deb Payne	4488
Blue and Gold Contact	Addie Smith	4587
Career Center	Dayna Weir	4436
Counseling ( registration, appointments)	Patty Osborn	4410
Culminating Exhibition Volunteers	Jodie Sievers	4426
Department Scholar	Kathy Dinwiddie	4408
Drug & Alcohol Counselor	Shawna Clark	4425
ELL	Brianna Smith	4412
Facilities Use	Barbara Lichneckert	4409
Field Trips/ Travel requests	Meaghan Malo	4417
Grading/FTE/Report Cards	Connie FitzGerald	4418
Grade Changes	Carol Freitas	4415
Health Room	Molly Smith	4406
HSPE/DAPE/DAW/WLPT II	Anne LaRue	4487
ID/ASB Cards – new / reprint	Patty Osborn	4415
IEP conferences	Admin divided by discipline alpha
Interpreters	Barbara Lichneckert	4409
Keys	Barbara Lichneckert	4409
Library/Textbooks	Deb Payne	4488
Locker Distribution	Meaghan Malo	4417
Off Campus Permit	Becky Kippenhan (Discipline)	4438
Parking – Staff	Becky Kippenhan (Discipline)	4438
Parking – Student	Meaghan Malo	4417
PE Waivers	Jodie Sievers (Athletics)	4410
Printing	Arlene Tucker	4434
PTA	admin@everetthighpta.com	PTA mailbox
Running Start	Carol Freitas (Registrar)	4415
W/D, Transcript Requests (Hold Harmless/GED/DSHS)	Carol Freitas (Registrar)	4415
Staff Bulletin	Joanna Chavez	4401
Subs	Barbara Lichneckert	4409
Sunshine Committee	Gretchen Stiger	4421
Textbooks	Kathy Dinwiddie	4408
Web Site	Meaghan Malo	4401 / 4417

Full Year Calendar

This link will take you to events, testing, and other important dates throughout the year:

https://docs.google.com/document/d/1CJ3fa3Z_xZnJzHqxo7YmaOVZ2DR1-xPSv804cFJ-SNQ/edit?ts=59a062e7

 

Duty to Report

Child Protective Services—1.866.829.2153

RCW 28A.400 requires both certificated AND classified employees who have knowledge or reasonable cause to believe a student is a victim of physical abuse or sexual misconduct by another school employee to report the abuse or misconduct or shall cause a report to be made to the school administrator. The administrator is then required to report the abuse to the proper law enforcement agency in accordance with the mandatory reporting requirements if the administrator has reasonable cause to believe the abuse or misconduct occurred. Now, school districts must, at the first opportunity, but in all cases within 48 hours of receiving a report of sexual misconduct by a school employee, notify the parents of a student alleged to be the victim, target, or recipient of the misconduct.

 

It should be noted that this does not change the previous requirement of school professionals to report to the proper law enforcement agency or the Department of Social and Health Services (CPS) if the professional has reasonable cause to believe that a child has suffered abuse or neglect.

 

It should be noted that this does not change the previous requirement of school professionals to report to the proper law enforcement agency or the Department of Social and Health Services (CPS) if the professional has reasonable cause to believe that a child has suffered abuse or neglect.

 

·   Make sure you have other adults and students with you when working with students outside of school hours.

·   Always get signed parent permission and notify your administrator before working with students in any extracurricular activity.

·   Never transport a student alone in your automobile unless it is a true emergency.

School employees are required to maintain professional and appropriate boundaries in their relationships with students that are consistent with legal and ethical standards of care.

A boundary invasion is an act, omission or pattern of behavior by an employee that:

 

·   Is without legitimate educational purpose;

·   Has the potential to abuse the relationship between the employee and the student; or

·   Violates legal and ethical standards of care.

Examples of unacceptable incidents and/or patterns of conduct by employees in the area of boundary violations may include but are not limited to the following:

.  

·   Inappropriate physical contact with a student;

·   Comments or actions directed to a student or students that could be considered harassment, such as speech intended to intimidate or belittle a student or persistent attention, without legitimate educational purpose;

·   Showing pornography to a student;

·   Singling out a particular student or students for personal attention and friendship;

·   Socializing where students are consuming alcohol, drugs, or tobacco;

·   Encouraging students to confide their personal or family problems or information about their relationships, unless doing so is related to an assigned employee duty. If a student initiates such discussions, employees are expected to exercise caution and ensure that the discussion has legitimate educational purpose, and if necessary, refer the student to appropriate guidance/counseling staff;

·   Sending students on personal errands that do not have legitimate educational purpose;

·   Banter, allusions, jokes or innuendos of a sexual nature with students;

·   Disclosing inappropriate personal information about private matters to students;

·   Addressing students or permitting students to address employees with personalized terms of endearment, pet names, or otherwise in an overly familiar manner;

·   Maintaining personal contact with a student outside of school by phone, email, instant messenger or internet chat rooms, social networking web sites, cards, or letters without including the parent/guardian, unless such contact is for the purpose of conducting legitimate school business, such as assigning or clarifying homework assignments or conveying schedule information.

·   Exchanging personal gifts, cards or letters with an individual student;

·   Socializing or spending time with students outside of the school day or school-sponsored events, except as required by educational responsibilities or as participants in organized community activities, unless the employee is also a parent and the social contact with the student is a result of the student’s relationship with the employee’s child;

·   Giving a student a ride alone in a vehicle in a non-emergency situation; and/or

·   Invading a student’s privacy, (e.g., walking in on the student in the bathroom).

Lesson Plans

Each teacher shall prepare daily and long-term lesson preparations. Each teacher will also provide their department’s Instructional Leader with two weeks worth of detailed written emergency lessons for each course.  

 

Report an Absence

SmartFind Express - www.everettsd.eschoolsolutions.com or call - 1-888-632-6493

 

Leave Without Pay

·   Any leave without pay must be pre-approved by the immediate supervisor prior to the leave being taken. eSchool Solutions SmartFindExpress has been updated to alert the employee that a Payroll Absence Verification Form is required for this type of leave to be taken (similar to how bereavement leave works).

·   When an employee is on a long-term leave (medical, personal, childcare, etc.) they may not work for the District or anywhere else for the duration of their leave, without prior approval from the Executive Director of Human Resources. The may not attend classes offered by the district attend LID, in-service or other professional dev elopement days, nor may they work as a substitute in any capacity.

 

·   Ingrid Stafford, Substitute Coordinator @ 4111 or 24 Hour Line @ 425.320.1337 Payroll Absence Verification forms available in office

Staff will sign for keys as they are issued to them by the office secretary. Keys should never be given to students. Do not ever leave your keys unattended. All keys must be accounted for and signed off at the end of the school year. Report lost or misplaced keys to the Principal’s Office immediately.

Leaving Campus

If a staff member must leave campus during his/her working day, he/she is to notify the Office Manager before leaving. To ensure proper supervision of students, all substitutes and class coverage will be arranged by the office. Teachers may not schedule their own class coverage. Please contact the office secretary regarding any substitute questions.

 

Parking

All staff members must park in approved street or parking lot spaces reserved for Everett High School. Please do NOT park in non-designated parking spaces. The City of Everett enforces parking regulations on the street.

 

Professional Safeguards

·   School personnel are reminded that records you keep on students, including everything on your computer workstation, are NOT privileged. These records are public record and, thus, when requested, must be provided.

·   Parents will be informed in our first Parent Newsletter of their right to request a review of staff discipline issues from the previous year. All staff has a professional and legal duty to report physical abuse and sexual misconduct of others, including staff members, promptly to a school administrator.

·   To ensure visual supervision of students, door windows may NOT be covered in any way at any time, except as is provided by our Lockdown Policy. Any material covering the door windows will be removed.

·   School personnel should report dress code violations promptly to an administrator for attention if the staff member does not feel comfortable addressing the issue in the classroom. The administrator may consult with others on the team to determine the best person to address the issue being referred.

·   Supervision of students is a paramount school responsibility. For that reason, a group of students may NOT be left unattended.

·   Cellular phone records- for phones belonging to the school- are public and recorded.

·   Classrooms/offices must be kept clean and clutter free as to allow custodians the easy ability to clean the entire area on a regular basis.

·   Students may NOT enter attendance OR grades for school personnel. Passwords are NOT to be posted or shared with students. Furthermore, students should never check staff voicemail or email.

·   School personnel will report concerns regarding student safety to an administrator immediately.

·   School personnel will only maintain appropriate materials in classrooms/work-area. All materials should be previewed for appropriate content. Materials collected for SSR time should also be reviewed for appropriate content.

·   School personnel will always maintain appropriate verbal and non-verbal interactions with students. Never touch a student.

·   School personnel will never transport students in their own vehicle or allow students to use private vehicles. School personnel should exercise due professional care, prudence and caution when contacting with students outside of the regular school work day. (Field trips and athletics are within the regular workday.)

·   School personnel will equitably enforce school rules.

·   Fundraisers will follow enclosed guidelines AND Food Service Department’s Nutrition Guidelines (Board Policy 8211).

·   School personnel, when contacted by an attorney or parent requesting a statement on behalf of their client/student, or the press must contact an administrator immediately before making a statement.

·   Teachers are never to send students off campus on errands.

·   Teachers need to get prior approval from the administration if they would like to move their classrooms temporarily from one area to another.

·   Teachers should never leave a class unattended.

·   Teachers should not transport students in their own vehicles.

·   Each classroom phone is an outside line.

·   Teachers must check phone messages and e-mail daily.

·   Please keep a copy of administrator handy in case you need help during class.

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Schedule 1400S Board Meeting Schedule  1

SERIES 2000 – INSTRUCTION

Procedure 2125P Web-based Resources and Other Online Educational Services  1

Procedure 2145P Suicide Prevention  1

Procedure 2150P Co-Curricular Program  1

Procedure 2151P Interscholastic Athletics/Activities  1

Procedure 2153P Student Group Meetings (Limited Open Forum)  2

Procedure 2210P Special Education and Related Services for Eligible Students  2

Policy 2211/Procedure 2211P Education of Students with Disabilities Under Section 504 of the Rehabilitation Act

of 1973  2

Procedure 2311P Selection and Adoption of Instructional Materials  2

Procedure 2320P Field Trips  3

Procedure 2321P Guest Speakers  3

Policy 2331/Procedure 2331P Controversial Issues  3

Procedure 2340P Religious-Related Activities and Practices  4

Policy 2410/Procedure 2410P High School Graduation Requirements  4

SERIES 3000 – STUDENTS

Procedure 3122P Attendance  4

Policy 3200 Student Rights and Responsibilities  4

Policy 3204/Procedure 3204P Prohibition of Harassment, Intimidation and Bullying  4

Policy 3205/Procedure 3205P Harrassment  4

Policy 3210/Procedure 3210P Nondiscrimination  4

Policy 3213/Procedure 3213P Transgender Students  5

Policy 3224/Procedure 3224P Student Dress  5

Procedure 3231P Searches of Students and Their Property  5

Procedure 3232P Searches of Lockers, Desks, and Storage Areas  5

Policy 3244/Procedure 3244P Students Riding School Buses/District Provided Transportation  5

Policy 3245/Procedure 3245P Technology  5

Procedure 3246P Use of Personal Electronic Devices  5

Policy 3300 Corrective Actions  5

Policy 3311 Emergency Actions  6

Policy 3312 Detention  6

Policy 3318 Discipline of Special Education Students  6

Policy 3319/Procedure 3319P Use of Physical Restraint and Isolation with Students  6

Policy 3332/Procedure 3332P Teacher Responsibilities and Rights  6

Policy 3400/Procedure 3400P Student Welfare  6

Policy 3418/Procedure 3418P Animals in School  6

Policy 3416/Procedure 3416P Medication at School  6

Policy 3421/Procedure 3421P Child Abuse, Neglect and Exploitation  7

Policy 3530/Procedure 3530P Student Fund-Raising Activities  7

Procedure 3600P Student Records  7

Procedure 3610P Child Custody  7

SERIES 4000 – COMMUNITY RELATIONS

Procedure 4131P Confidential Communications  7

Policy 4205 Use of Tobacco or Tobacco-Like Products on School Property  7

Policy 4310 Contact with School/District Staff  8

Procedure 4312P Complaints to Board Members Concerning Staff  8

Policy 4314/Procedure 4314P Visitors and/or Disruption of School Operations  8

Procedure 4316P Notification of Threats of Violence or Harm  8

Policy 4340/Procedure 4340P Public Access to District Records  8

Policy 4411/Procedure 4411P Working Relationships with Law Enforcement, CPS and the County Health

Department  8

Policy 4412 Political Relationships with Governmental Agencies  8

 

SERIES 5000 – HUMAN RESOURCES

Policy 5010/Procedure 5010P Affirmative Action and Nondiscrimination  8

Policy 5140 Tobacco or Tobacco-Like Products Use Policy  9

Policy 5150 Drug-Free Workplace  9

Policy 5160/Procedure 5160P Sexual Harassment  9

Policy 5161 Civility in the Workplace  9

Policy 5215 Conflicts of Interest  9

Policy 5225/Procedure 5225P Technology  9

Policy 5253/Procedure 5253P Maintaining Professional Boundaries between Employees and Students  9

Policy 5320/Procedure 5320P Leaves of Absence  10

Policy 5320.9/Procedure 5320.9P Family and Medical Leave  10

Policy 5406/Procedure 5406P Shared Leave Program  10

SERIES 6000 – MANAGEMENT SUPPORT

Procedure 6114P Gifts  10

Procedure 6213P Reimbursement for Travel Expenses  10

Procedure 6225P Food and Beverage Consumption  10

Procedure 6505P Video Security on School District Grounds or Property  11

Policy 6531 Care of District Property  11

Procedure 6540P School District’s Responsibility for Privately-Owned Property  11

Procedure 6550P Data Security and Privacy  11

Procedure 6571P Lending of District-Owned Equipment and Books  11

 

 



 

Policy/ Procedure	Title	Description	Situation to apply
SERIES 1000 – BOARD OF DIRECTORS
1400S	Board Meeting Schedule	Yearly schedule of school board meetings	·   To attend a school board meeting or refer someone to a meeting.
Policy/ Procedure	Title	Description	Situation to apply
SERIES 2000 - INSTRUCTION
2125P	Web-based Resources and Other Online Educational Services	The availability of innovative online technologies to engage students in relevant learning opportunities.	·   Before providing/piloting web resources ·   Before creating a student account, uploading files, or utilizing a communication resource not part of an adopted instructional program ·   Before notifying parents of approved web service not part of an adopted instructional program
2145P	Suicide Prevention	Protocol for school staff to support students expressing suicidal ideation, displaying suicidal behaviors or have attempted to harm themselves.	·   While assessing the risk of student’s mental health ·   In the event a student suicide occurs or is attempted ·   When looking for suicide prevention resources
2150P	Co-Curricular Program	Appropriate co-curricular activities are provided contributing to the athletic, intellectual, social, emotional, and physical development of students.	·   Before implementing a new co-curricular activity. ·   While reviewing the qualifications/criteria for a co-curricular program. ·   Cross-reference to 2150.
2151P	Interscholastic Athletics/Activities	The interscholastic activities program includes games, sport competitions or exhibitions for eligible individual students or teams of eligible students.	·   When a new coach has been hired. ·   When assessing a student’s eligibility for athletics/activities. ·   When a parent/guardian has questions regarding a student’s eligibility. ·   When a guardian requests to transport a student to/from an event. ·   If a student is found potentially in violation of the code of conduct. ·   When a student/guardian would like to appeal the school’s decision in discipline or exclusion from a sport. ·   If a student of the opposite gender requests to participate in an interscholastic program.

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