PROCESSING ELECTRONIC EMPLOYEE TIMECARDS

    BUSINESS PROCESS FLOWCHART
     
     
    Originating Site
     
    Budget Authority (if different from originating site)
     
    Payroll
     
    Time entered in T.O. (Employee Online)
    Employee enters additional work
    performed only, outside of contract pay.
    Examples: summer school, tutoring,
    class coverage, over time.
     
     
                
    When employee hits the SUBMIT
    button, the record moves to the next
    step.
     
    CDD Reports
    Monthly review and approval process
      
     
    Timekeeper Time Entry Report
    Approval Report
    Site Timekeeper verifies employee hours,
     
    evaluates classified overtime situations,
    and assigns budget code (if applicable).
    All records are processed the week following
    the monthly payroll cutoff date.
     
     
    alt
    Timekeeper can APPROVE record to move
    to the next step, or REJECT record with comment
    to send back to the originating employee.
     
     
     
    PYTCIFPY to import records into timecard tub
     
    Run batch proof and process batch per current procedures
     
    Batch is distributed and ready for initial check run by the 20th of each month
     
    Timekeeper Time Entry Report
     
    Review output Error and Messages
     
     
    Monthly review and approval process
    Site/Program Administrator verifies employee hours.
    All records are processed the week following
    the monthly payroll cutoff date.
     
     
     
     
    alt
    Administrator can APPROVE record to move
    to the next step, or REJECT record with comment
    to send back to the originating employee.
     
     
    Monthly review and approval process
     
    Rejected or unapproved
    Budget Authority Timekeeper verifies time
     
    records will not process
    and assigns budget code (if applicable). This
    for pay in the batch.
    assignment could result from an outsource
    code, or from an account code assignment.
     
     
    alt
    Timekeeper can APPROVE record to move
    to the next step, or REJECT record with comment
    Verify totals to be sure all
    to send back to the originating employee.
     
    approved records were
     
    loaded.
     
    Monthly review and approval process
     
     
    Budget Authorityverifies time
    and budget code.
     
     
     
     
    alt
    Budget Authority can APPROVE record to move
    to the next step, or REJECT record with comment
    to send back to the originating employee.
     
     
    Data ready for Payroll by Friday of each month, following cutoff date
     
     
     

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