1. E.   Accounting Summary for Fundraiser (Reconciliation)

       
      I hereby certify that the above accounting information is complete and accurate:
      ASB Treasurer (staff):         
         Signature & Date        

       

       

      F.     Final Reconciliation (to be completed by ASB Treasurer after event has completed)

       
      1. Anticipated Revenue (amount you should have collected based in actual sales): $  
      2. Total Actual Revenue Received     $  
      3.Total Cost of Goods Sold (your cost for items sold) $     
      4. Other Expenses (decorations, supplies, etc.)  $      
      5. Total Expenditures      $    
      6. Net Profit (loss)      $    

       

       



      E.     Accounting Summary for Fundraiser (Reconciliation)

       
      1. Order all materials or supplies with a PO (Purchase Order) or with the pcard.   
      2. If needed, complete a Contract with the vendor after obtaining Purchase Order Approval.  
      3. Request a cash-box from the ASB Treasurer (if needed).    
      4. Conduct fundraiser, monitoring all cash and goods. Inventory should be kept for goods being sold.
      5. Obtain appropriate record keeping forms from the ASB Treasurer (all forms must accompany money).
      6. Turn all money INTACT into the ASB Treasurer for deposit. Do not take expenses from money collected.  

       

      D.     Steps following Approval: Request must be approved BEFORE event can take place.

       
      ASB Officer (student):       ASB Advisor (staff):      
       Signature & Date Signature & Date
      ASB Principal:
      		      ASB Treasurer (staff):      
         Signature & Date      Signature & Date  

       

       

      C.     Approval Review and Approval Signatures: Request must be approved BEFORE event can take place

       
      School:     Group Name:       Account #:    
               
      Proposed Fundraising Activity:              
               
      Intended use of Proceeds:              
               
      Estimated Revenue       Estimated Expenses:      
               
      Estimated Profit (estimated revenue - estimated expenses):        
               
      Will the fundraiser be held for the benefits of an organization outside of the district? Yes No
      If yes, please attach a copy of the name, address, and phone number of the organization.   
               
      Dates of the fundraiser:
      Start:
      		 
      End:
      		     
               
      Team/Club Leader (student):     Coach/Activity Coordinator (staff):    
         Signature & Date     Signature & Date  
                

       

      alt



      Evergreen MS Fundraising/Activity Request Form

       



      Rev. 1/20

       
      School Year:  
      Date Submitted:    

       

      A.     Request: Pre-Approval of Fundraiser (at least TWO Weeks prior to fundraiser )

       

      Once Completed: Copies to the following: ASB Treasurer and ASB Group/Activity

       
      ASB ASB Charitable  

       

      Back to top