1. Analysis Protocol

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3 Course / Program Enrollment & Discipline: Analysis    
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5  Analysis Overview: WAC 392-190-010   
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7  In reviewing its data, the school district must determine whether a substantially disproportionate number of students in a protected class are enrolled (or not enrolled) in a particular course or program. Where a school district finds that a particular course or program contains a substantially disproportionate number of students who are members of any one of the categories identified, the district must take prompt action to ensure that the disproportion is not the result of discrimination, including in:   
8  (a) The identification and selection of students; (b) Course and program enrollment criteria; (c) Tests and appraisal instruments; (d) Academic, career, and vocational guidance materials; (e) Work/study programs and opportunities; (f) Educational scheduling or placement; and (g) Other factors related to course and program enrollment.   
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10  Convene a Team: Identifying Potential Disparities   
11 1. Organize a team and establish team member duties. Common team members include: principals, teacher leaders, counselor or school psychologist, etc. Disaggregated data will be provided centrally, and district staff will be available for consultation.   
12 Staff members included in analysis:   
13  Dawn Weddle,Principal; Jessica Corneille,Assistant Principal; Miranda Mahorney, Counselor; Bryan Blair, Admin Para; Colleen Williams, Math Coach   
14 2. List all programs (or discipline areas) reviewed, but analyze one area at a time with this protocol (e.g., elementary highly capable program enrollment OR middle school advanced courses OR elementary school exclusionary discipline (suspensions, expulsions).    
15  Discipline and HiCap   
16   3. Conduct data analysis to note all preliminary findings and identified disparity issues. Examine and discuss the data; look objectively for patterns, trends, and variability; and brainstorm. Note preliminary findings. E.g., Hispanic students comprise 21% of our student body, but only represent 11% our highly capable students.    
17 Preliminary findings: Discipline Disproportionality: We are overrepresented in males and SWD, black and white students. HiCap Disproportionality: We are unrepresented in EL, SWD, and FRL. The balance of gender is not significant. For example it shows we are overrepreenting Asian students, however only 1 student is within that particular count.    
18 4. Determine if any additional data (qualitative or quantitative) are needed to answer questions raised by the preliminary findings. If so, where are these data located? For example, ways students learn about advanced courses at the secondary level; ways students are apprised of school expectations; tools used to communicate highly capable program specifications   
19 Additional data needed? Discipline - no additional data needed. HiCap program enrollment number represents what? Students identified as HiCap or students that has been identified from our building but is now in a HiCap program   
20 Where will we get it?   
21  5. After discussing the preliminary findings and reviewing any additional data, are there any additional findings and disparity issues the school and district can identify?    
22  Discipline- SWD category may include students with behavior IEPs. HiCap- No   
23 6. For each disparity issue or finding, identify causes and root causes. Consider the systematic causes of disparities in course and program enrollment, and student discipline, and why they occur. Focus on one issue at a time. Click red tab above for more information about identifying root causes.    
24  Example:

Root Cause:
   
25  Different langauges   
26  Issue 1 Root Cause: Different langauges   
27 Disportinality of FRL and EL students identified in HiCap program    
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Root Cause:
   
29  Cause 2: Communication of program   
30  Root Cause: Langauge barriers..Clear communication for parents   
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32 Example:

Root Cause:
    
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34 Issue 1 Root Cause:    
35 We are overrepresented in males and SWD, black and white students.     
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Root Cause:
    
37 Cause 2:    
38 Root Cause:    
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42 7. For each root cause, identify a corrective action to eliminate disparities. Focus corrective action on ways to dissolve the root rather than "patching up" a cause that yields disparities. In selecting a strategy, consider how the strategy will help, if the strategy is appropriate and feasible, and if it is supported by evidence-based research.    
43  Example:   
44  Root Cause: Standarized test…limted choice of assesments   
45  Corrective Action: Identify FRL and EL   
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50  Root Cause: Standardized test... unavailable in many languages    
51  Corrective Action: Have assessments translated into languages of all students who may take the test   
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55  Root Cause: Process for identifying/qualifying changes annually   
56  Corrective Action: Training for staff on procedures and how to communicate with families about the program   
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60  Root Cause: Language barrier- clear communication to parents  
61  Corrective Action: Translate all applicable forms into languages of all families whose students attend  
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67   8. Develop an implementation plan. Establish measurement and evidence of success after making for corrective actions. Discuss who will be responsible, the resources needed, evidence of implementation, a prompt timeline, how success will be monitored, and the intended result. These strategies might already exist in school improvement plans, or be added.  
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70  Strategies to improve proportionality included in school improvement plans: Develop a clear process for communicating with staff about the process for qualifying students for HiCap, translating communication forms about the process for qualifying students for HiCap into applicable languages.  
71  Additional Resources   
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73Prohibiting Discrimination in Washington Public Schools: Counseling and Guidance Services, Office of the Superintendent of Public Instruction, Equity & Civil Rights Office (2012). Available online at: www.k12.wa.us/Equity/ProhibitingDiscrimination.aspx  
74 The Guidance Counselor's Role in Ensuring Equal Educational Opportunity, U.S. Dept. of Edu. Office for Civil Rights (1991). Available online at: www2.ed.gov/about/offices/list/ocr/docs/hq43ef.html  
75Guidance on the Voluntary Use of Race to Achieve Diversity and Avoid Racial Isolation in the Elementary and Secondary Schools, U.S. Dept. of Justice & U.S. Dept. of Edu. (1991). Available online at: www2.ed.gov/about/offices/list/ocr/docs/guidance-ese-201111.pdf   
76Dear Colleague Letter: Title VI Access to AP Courses, U.S. Dept. of Edu. Office for Civil Rights (2008). Available online at: www2.ed.gov/about/offices/list/ocr/letters/colleague-20080522.html.  
77 Dear Colleague Letter: Access by Students with Disabilities to Accelerated Programs, U.S. Dept. of Edu. Office for Civil Rights (2007). Available online at: www2.ed.gov/about/offices/list/ocr/letters/colleague-20071226.html  
78Encouraging Girls in Math and Science: Institute of Education Sciences Practice Guide, U.S. Dept. of Edu. (2007). Available online at: http://ies.ed.gov/ncee/wwc/pdf/practice_guides/20072003.pdf.   
79Civil Rights Data Collection: College & Career Readiness, U.S. Dept. of Edu. (2011). Available online at: http://ocrdata.ed.gov.  
80CTE Clearinghouse: Recruitment and Retention of Students to Non-Traditional Fields, Association for Career and Technical Education. Available online at: https://www.acteonline.org/general.aspx?id=1681#.V8obhmxTFPY.  
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