5-8-01 Board Meeting

EVERETT PUBLIC SCHOOLS
EVERETT, WASHINGTON Regular Meeting

The Board of Directors of Everett Public Schools, Snohomish County, Washington, held a regular Board meeting on Tuesday, June 19, 2007, beginning at 4 p.m., in the Board Room of the Educational Service Center, 4730 Colby Avenue, Everett, Washington. Those in attendance were Sue Cooper, Kristie Dutton, Karen Madsen and Ed Petersen. Absent: Roy Yates.

BOARD ACTION AND/OR BOARD DISCUSSION
President Madsen called the regular meeting to order at 4 p.m. and immediately recessed into executive session to review the performance of a public employee. It was announced that the executive session would be of approximately 30 minutes’ duration.

At 4:30 p.m., President Madsen re-convened the regular meeting into open session.
EXECUTIVE SESSION— Review the Performance of a Public Employee
ADOPTION OF AGENDA
President Madsen called for any recommended changes to the agenda. Superintendent Carol Whitehead indicated that there would be a revised Personnel Report and she requested that an executive session be added to the end of tonight’s meeting to review the performance of a public employee. With that, Sue Cooper moved for adoption of the revised agenda. Kristie Dutton seconded the motion and the motion carried unanimously.
ADOPTION OF AGENDA
APPROVAL OF MINUTES
Ed Petersen moved for approval of the minutes of the regular meeting of June 5, 2007. Kristie Dutton seconded the motion and the motion carried unanimously.
APPROVAL OF MINUTES
SUPERINTENDENT’S COMMENTS
Dr. Whitehead reported that this year’s graduation ceremonies went well. She extended congratulations to President Madsen and Board member Dutton whose daughters graduated from Cascade and Everett High Schools, respectively. Last Thursday, Sequoia High School graduated 41 students. Due to the large number of graduates from that school, the ceremonies were moved to the Everett Performing Arts Center. The other graduations were held at the Everett Events Center on June 16. Jackson High School graduated 345; Everett High School, 263 ; and Cascade High School, 300. The total is 949. Additional students will receive diplomas between now and the end of August.

Dr. Whitehead called on the Executive Director for Curriculum Implementation and Alignment Terry Edwards who talked about the District’s advanced placement (AP) classes. Recently, a complete audit of the AP classes was conducted. It is a new requirement of the College Board that owns the copyright on AP and includes the requirement that a course syllabus be prepared and submitted, along with AP teacher qualifications, to the College Board. Thirty-two different AP classes are offered across the District—17 have College Board approval; 10 are under review; 3 have been reviewed and returned to the District for modification; and the District is not submitting audit forms for two classes that are not being offered next year. The District has until the end of September to finish the audits, but they will probably be done by next week. When Mr. Petersen asked how many students take AP classes each year, Terry said approximately 1,000 and approximately 550 sat for the national exam this spring, up from approximately 32 five or six years ago.

Dr. Whitehead reported that ELL students will have summer school opportunities at Hawthorne and Emerson Elementary Schools which are the elementary schools with the highest ELL enrollments. Hawthorne has 203 ELL students, while Emerson has 121. Students from neighboring schools will have the opportunity to attend the summer programs. At Emerson, there will be 48 students from Emerson and Madison in the summer ELL program, and at Hawthorne, there will be 72 students from Whittier and Hawthorne. The students will study science for 3.5 hours followed by lunch provided by the District Food Services program. Teachers will use GLAD teaching strategies. At the middle school level, 20 students are enrolled in the summer ELL program at Eisenhower Middle School where they will receive literacy instruction using the READ 180 program which blends with individualized computer instruction, small group and independent reading skill practice. Students will be transported to the programs. The District did not receive its Emergency Immigrant grant this year, so the program is not as large as it has been in the past.

The District has received a grant award from the Carol M. White PEP grant for physical fitness. The grant award calls for $400,000 in year one, $250,000 in year two and $220,000 in year three. It will be used for professional development and purchasing equipment.

In more good news, the District received $3,000 from the QFC grocery store which was used to help a District elementary school arts program purchase supplies for its students.

Dr. Whitehead pointed out a photograph of President Madsen in the June 2007 WSSDA newsletter. Ms. Madsen serves on the Board of Directors for WSSDA.

In the June 19, 2007 edition of The Herald is a photograph and article about Judy Seibel, a kindergarten teacher who has been at Garfield Elementary for 22 years. She is retiring after having been a teacher for 40 years.
SUPT’S COMMENTS

SUPT’S COMMENTS
(cont’d.)
PUBLIC COMMENT
None.
PUBLIC COMMENT
RECOGNITION OF RETIREES
Director of Communications Mary Waggoner reported that three retirees were on hand tonight:
1) Kay Nickel —Monroe Elementary School—34 years in education, 26 at Monroe— Principal Gerard Holzman spoke of Kay’s commitment to working with children and having each staff member be a part of that process. She has been a key piece of Monroe Elementary School and has served on innumerable committees. Her level of energy is demonstrated by the fact that in just the last year, she has served on the EEA Executive Council, Everett Employee Benefit Trust and has been an elder in her church in addition to having a student teacher and mentoring a first-year teacher. Executive Director for Human Resources Molly Ringo, who serves with Kay on the Employee Benefit Trust, commented about what a pleasure it has been to have Kay as a fellow trustee. She recognizes the significant responsibility of being a trustee and is able to see the long-term picture in order to maximize resources and keep costs down. Kay said she looks forward to being a grandmother—of twins! She anticipates always being involved in education and feels fortunate to have been in Everett Public Schools.

RECOGNITION OF RETIREES

2) Muriel Kortin —Speech Language Pathologist at Lowell Elementary—Principal
Colleen Welsh said she has appreciated having the opportunity to become acquainted with Muriel over the past year, which has been Colleen’s first as principal at Lowell. Prior to coming to Everett, Muriel worked in the private sector and at another school district. While in Everett, she also worked at Hawthorne and Silver Lake before coming to Lowell. Muriel has six children, including two sets of twins. She also has 15 grandchildren. Muriel and her husband have built a home in Mexico and will be snowbirds. They are active recreationally and are planning a trip to Greece. Muriel said it has been a challenge to decide to retire. It is hard to leave the structure— it defines one’s life. She has thoroughly enjoyed the international community of the Lowell population. She has had great experiences in Everett and has enjoyed a great deal of support. The mentoring was superb. Muriel introduced her husband Charlie, daughter and youngest grandson.

RECOGNITION OF RETIREES
(cont’d.)
3) Mike Ward —View Ridge—Principal Kert Lenseigne commented, saying that Mike’ ;s teaching career began in 1973 in a K-8 setting in Sitka, Alaska in a remote fishing village. In the late 1970s and throughout most of the 1980s, he worked in a self-contained highly capable classroom in Seattle. In 1989 he joined Everett Public Schools. Among the many things that Mike’s colleagues say they will remember about Mike are that his class makes approximately 30 apple pies for Thanksgiving and donates them to the Union Gospel mission. Mike began by saying he too is the father of twins. He said he is pleased to have been associated with Everett Public Schools and with View Ridge Elementary. He has had many opportunities to grow and exercise leadership; for example, he served on the District Council for three years. Mike’s wife retired 2.5 years ago. He appreciates everything the District has afforded him over the years.
President Madsen congratulated the three retirees, thanked them for their many contributions and presented each with a crystal memento apple.
Dr. Whitehead said that additional Superintendent’s Comments were necessary. She introduced Barney Peterson, of Monroe Elementary School, who was recently honored at The White House for her work in applied science. She received the 2006 Presidential Award for Excellence in Mathematics and Science Teaching. Her principal, Gerard Holzman, described the project, saying it was a way for science to come alive for Barney’s students. Approximately six years ago, Barney spearheaded, and secured funding for, the project whereby her students harvested native plants from along the Bothell-Everett Highway, which was to become the Town Center. The county replanted the vegetation in areas for salmon habitat. Barney commented that she thoroughly enjoyed the project and helping her students learn. She has also found that this experience has offered her a number of opportunities. For example, she will be going to Washington, D.C. to work with NOAA for a week in July. President Madsen extended congratulations on behalf of the Board. Dr. Whitehead said the District is very proud of Barney. SUPT’S COMMENTS (cont’d.)
Next, Dr. Whitehead welcomed Jean Sarcletti, first vice president of the EAP (Everett Association of Paraprofessionals). Jean introduced Reen Doser, Zone 11 coordinator; George Dawkins, the president of PSE (Public Service Employees) ; and Geraldine Schut, awards chairperson for PSE. Ms. Schut read from a recommendation nominating Penny Creek principal Shelley Petillo as the Honorary Member of the Year for 2007 in honor of her support and respect for paraeducators. She presented Shelley with a plaque. Shelley said she is honored to receive this very special award.
ITEMS FOR INFORMATION
The Administration presented an update on the progress of the Forest View Elementary School project. Director of Facilities & Planning Mike Gunn presented a Power Point photo review of the project (E:186/07).

UPDATE—FOREST VIEW ELEMENTARY SCHOOL PROJECT
The completion schedule has not changed and the contractor has been attacking the project very aggressively. Approximately 80 workers per day are on site. The primary wing (Building A) will be ready for occupancy by August 6 or earlier. By August 13, the administration building in the B Wing will be ready. The parking lot and new roadway will also be open. By August 23, the remainder of the B Building will be ready. By September 1, all the landscaping and hardscapes (paving) will be completed. By September 5 (the first day of school), the District will be able to take over the remaining eight classrooms, gymnasium, cafeteria and kitchen in Building C. The first week or two, the food service program will bring in sack lunches made at other schools.

UPDATE—FOREST VIEW ELEMENTARY SCHOOL PROJECT
(cont’d.)
Audit reports were provided for the Board of Directors’ information (E:187/07).
Gina Zeutenhorst, accounting manager, said the State audit of the 2005-2006 school year is officially complete. For the fourth year in a row, the District received a clean opinion from the State auditors, with no findings. A management letter was rescinded due to the persistence and communication of Dr. Whitehead and her team with OSPI concerning OSPI’s interpretation of the WAC (Washington Administrative Code) and the flexibility allowed for district utilization of passing time. Thus, the District is in a low-risk category and is also able to save in audit costs.

The Board commended the staff for their excellent work. Dr. Whitehead noted that the clean audit is due in large part to Gina’s fine work.
WASH. STATE AUDITOR’S AUDIT REPORTS – SEPTEMBER 1, 2005 THROUGH AUGUST 31, 2006
ACTION ITEMS
Kristie Dutton moved for approval of the revised Consent Agenda. Sue Cooper seconded the motion.
1) Personnel Report (revised) (E:188/07);
2) Voucher Lists (E:189/07);
3) Monetary Gift from Jackson High School Band Boosters to Jackson High School Associated Student Body Fund in the Amount of $12,595 for Expenses Incurred by JHS Band for Field Trip to New York City (E:190/07);
4) Authorization to Call for Bids: North Middle School Auxiliary Gymnasium Addition (E:191/07);
5) Resolution 885: Washington Interscholastic Activities Association (WIAA) District Enrollment Form for Middle Level and Senior High Schools (Res.21/07);
6) Approval of General Real Estate Appraisers for Real Estate Appraisal Work (E:192/07); &
7) Resolution 884: Authorizing Participation in the State of Washington Guarantee Enhancement Program (Res.22/07).
The motion carried unanimously.

CONSENT AGENDA
The Administration recommended the Board of Directors adopt Resolution 883 rejecting bid irregularities, if any, contained in the apparent low bidder’ ;s bid; reject the bid protest by Spee West Construction; and award the bid for Silver Lake Elementary School Modernization to Ebenal General Inc. of Bellingham, Washington for the base bid in the amount of $9,880,000, plus WSST (Res.23/07). Three bids were received for the Silver Lake Elementary School project, with base bids ranging from $9,880,000 to $10,987,000. A summary of the bids and a letter from Hutteball & Oremus Architecture recommending the award of bid were attached. The estimated construction cost was $8,850,000.

Associate Superintendent for Finance and Operations Bob Collard reported that the second low bidder protested the bid. He requested that the Board award the contract, reject the protest and find that the alleged irregularity was immaterial to the overall decision.

Construction Director Hal Beumel said, contrary to the second low bidder’s protest, the subcontractor for data cabling will be authorized to provide the requisite Ortronics warranty for its work on the project. The District has not worked with Ebenal General Inc. in the past. Upon checking references, the general feeling was that the contractor is capable of completing the contract. Ebenal’s bid is $1,030,000 (or approximately 12 percent) over the estimated construction cost, but the District will be able to make up the difference within the project’s contingency, leaving approximately $442,000 of contingency in the project budget for change orders and other costs.

With no further discussion, Ed Petersen moved to adopt Resolution 883 to award the bid for Silver Lake Elementary School modernization to Ebenal General Inc. Sue Cooper seconded the motion and the motion carried unanimously.
RESOLUTION 883: BID AWARD FOR SILVER LAKE ELEM. SCHOOL MODERNIZATION

RESOLUTION 883: BID AWARD FOR SILVER LAKE ELEM. SCHOOL MODERNIZATION
(cont’d.)
BOARD COMMENTS
Board member Dutton thanked the District for the years of service to her children as they progressed through the Everett school system. President Madsen said she had the honor of presenting her daughter, Kate’s, diploma to her. She commented that Sequoia’s graduation was beautiful. Board member Cooper said the ceremony was personalized, yet honored all of the graduates. President Madsen reported that she attended a Challenge Day at Jackson High School. It was obvious it could be a lifechanging experience for youngsters. Board member Petersen said it seems to be a good way for children to be supportive of each other.

With no further comments, President Madsen called for a five-minute rest break at 5:35 p.m.
BOARD COMMENTS

BOARD ACTION AND/OR BOARD DISCUSSION
At 5:40 p.m., President Madsen recessed the regular meeting into executive session to consider selection of a site or acquisition of real estate by lease or purchase. Prior to moving into executive session, it was announced the executive session would be of approximately 45 minutes’ duration.

At 6:25 p.m., the executive session concluded and President Madsen moved immediately into the next executive session.

EXECUTIVE SESSION— C ONSIDER S ELECTION OF S ITE OR A CQUISITION OF R EAL E STATE BY L EASE OR P URCHASE
At 6:25 p.m., President Madsen held an executive session to review the performance of a public employee. Prior to moving into executive session, it was announced the executive session would be of approximately 40 minutes’ duration.

President Madsen re-convened the regular meeting at 7:05 p.m. and adjourned immediately.
ADDENDUM : EXECUTIVE SESSION— Review the Performance of a Public Employee

_____________________________ ________________________________
Carol Whitehead, Secretary Karen Madsen, President

EVERETT, WASHINGTON Regular Meeting
The Board of Directors of Everett Public Schools, Snohomish County, Washington, held a regular Board meeting on Tuesday, June 19, 2007, beginning at 4 p.m., in the Board Room of the Educational Service Center, 4730 Colby Avenue, Everett, Washington. Those in attendance were Sue Cooper, Kristie Dutton, Karen Madsen and Ed Petersen. Absent: Roy Yates.
BOARD ACTION AND/OR BOARD DISCUSSION President Madsen called the regular meeting to order at 4 p.m. and immediately recessed into executive session to review the performance of a public employee. It was announced that the executive session would be of approximately 30 minutes’ duration. At 4:30 p.m., President Madsen re-convened the regular meeting into open session.		EXECUTIVE SESSION— Review the Performance of a Public Employee
ADOPTION OF AGENDA President Madsen called for any recommended changes to the agenda. Superintendent Carol Whitehead indicated that there would be a revised Personnel Report and she requested that an executive session be added to the end of tonight’s meeting to review the performance of a public employee. With that, Sue Cooper moved for adoption of the revised agenda. Kristie Dutton seconded the motion and the motion carried unanimously.		ADOPTION OF AGENDA
APPROVAL OF MINUTES Ed Petersen moved for approval of the minutes of the regular meeting of June 5, 2007. Kristie Dutton seconded the motion and the motion carried unanimously.		APPROVAL OF MINUTES
SUPERINTENDENT’S COMMENTS Dr. Whitehead reported that this year’s graduation ceremonies went well. She extended congratulations to President Madsen and Board member Dutton whose daughters graduated from Cascade and Everett High Schools, respectively. Last Thursday, Sequoia High School graduated 41 students. Due to the large number of graduates from that school, the ceremonies were moved to the Everett Performing Arts Center. The other graduations were held at the Everett Events Center on June 16. Jackson High School graduated 345; Everett High School, 263 ; and Cascade High School, 300. The total is 949. Additional students will receive diplomas between now and the end of August. Dr. Whitehead called on the Executive Director for Curriculum Implementation and Alignment Terry Edwards who talked about the District’s advanced placement (AP) classes. Recently, a complete audit of the AP classes was conducted. It is a new requirement of the College Board that owns the copyright on AP and includes the requirement that a course syllabus be prepared and submitted, along with AP teacher qualifications, to the College Board. Thirty-two different AP classes are offered across the District—17 have College Board approval; 10 are under review; 3 have been reviewed and returned to the District for modification; and the District is not submitting audit forms for two classes that are not being offered next year. The District has until the end of September to finish the audits, but they will probably be done by next week. When Mr. Petersen asked how many students take AP classes each year, Terry said approximately 1,000 and approximately 550 sat for the national exam this spring, up from approximately 32 five or six years ago. Dr. Whitehead reported that ELL students will have summer school opportunities at Hawthorne and Emerson Elementary Schools which are the elementary schools with the highest ELL enrollments. Hawthorne has 203 ELL students, while Emerson has 121. Students from neighboring schools will have the opportunity to attend the summer programs. At Emerson, there will be 48 students from Emerson and Madison in the summer ELL program, and at Hawthorne, there will be 72 students from Whittier and Hawthorne. The students will study science for 3.5 hours followed by lunch provided by the District Food Services program. Teachers will use GLAD teaching strategies. At the middle school level, 20 students are enrolled in the summer ELL program at Eisenhower Middle School where they will receive literacy instruction using the READ 180 program which blends with individualized computer instruction, small group and independent reading skill practice. Students will be transported to the programs. The District did not receive its Emergency Immigrant grant this year, so the program is not as large as it has been in the past. The District has received a grant award from the Carol M. White PEP grant for physical fitness. The grant award calls for $400,000 in year one, $250,000 in year two and $220,000 in year three. It will be used for professional development and purchasing equipment. In more good news, the District received $3,000 from the QFC grocery store which was used to help a District elementary school arts program purchase supplies for its students. Dr. Whitehead pointed out a photograph of President Madsen in the June 2007 WSSDA newsletter. Ms. Madsen serves on the Board of Directors for WSSDA. In the June 19, 2007 edition of The Herald is a photograph and article about Judy Seibel, a kindergarten teacher who has been at Garfield Elementary for 22 years. She is retiring after having been a teacher for 40 years.		SUPT’S COMMENTS SUPT’S COMMENTS (cont’d.)
PUBLIC COMMENT None.		PUBLIC COMMENT
RECOGNITION OF RETIREES Director of Communications Mary Waggoner reported that three retirees were on hand tonight: 1) Kay Nickel —Monroe Elementary School—34 years in education, 26 at Monroe— Principal Gerard Holzman spoke of Kay’s commitment to working with children and having each staff member be a part of that process. She has been a key piece of Monroe Elementary School and has served on innumerable committees. Her level of energy is demonstrated by the fact that in just the last year, she has served on the EEA Executive Council, Everett Employee Benefit Trust and has been an elder in her church in addition to having a student teacher and mentoring a first-year teacher. Executive Director for Human Resources Molly Ringo, who serves with Kay on the Employee Benefit Trust, commented about what a pleasure it has been to have Kay as a fellow trustee. She recognizes the significant responsibility of being a trustee and is able to see the long-term picture in order to maximize resources and keep costs down. Kay said she looks forward to being a grandmother—of twins! She anticipates always being involved in education and feels fortunate to have been in Everett Public Schools.		RECOGNITION OF RETIREES
2) Muriel Kortin —Speech Language Pathologist at Lowell Elementary—Principal Colleen Welsh said she has appreciated having the opportunity to become acquainted with Muriel over the past year, which has been Colleen’s first as principal at Lowell. Prior to coming to Everett, Muriel worked in the private sector and at another school district. While in Everett, she also worked at Hawthorne and Silver Lake before coming to Lowell. Muriel has six children, including two sets of twins. She also has 15 grandchildren. Muriel and her husband have built a home in Mexico and will be snowbirds. They are active recreationally and are planning a trip to Greece. Muriel said it has been a challenge to decide to retire. It is hard to leave the structure— it defines one’s life. She has thoroughly enjoyed the international community of the Lowell population. She has had great experiences in Everett and has enjoyed a great deal of support. The mentoring was superb. Muriel introduced her husband Charlie, daughter and youngest grandson.		RECOGNITION OF RETIREES (cont’d.)
3) Mike Ward —View Ridge—Principal Kert Lenseigne commented, saying that Mike’ ;s teaching career began in 1973 in a K-8 setting in Sitka, Alaska in a remote fishing village. In the late 1970s and throughout most of the 1980s, he worked in a self-contained highly capable classroom in Seattle. In 1989 he joined Everett Public Schools. Among the many things that Mike’s colleagues say they will remember about Mike are that his class makes approximately 30 apple pies for Thanksgiving and donates them to the Union Gospel mission. Mike began by saying he too is the father of twins. He said he is pleased to have been associated with Everett Public Schools and with View Ridge Elementary. He has had many opportunities to grow and exercise leadership; for example, he served on the District Council for three years. Mike’s wife retired 2.5 years ago. He appreciates everything the District has afforded him over the years.
President Madsen congratulated the three retirees, thanked them for their many contributions and presented each with a crystal memento apple.
Dr. Whitehead said that additional Superintendent’s Comments were necessary. She introduced Barney Peterson, of Monroe Elementary School, who was recently honored at The White House for her work in applied science. She received the 2006 Presidential Award for Excellence in Mathematics and Science Teaching. Her principal, Gerard Holzman, described the project, saying it was a way for science to come alive for Barney’s students. Approximately six years ago, Barney spearheaded, and secured funding for, the project whereby her students harvested native plants from along the Bothell-Everett Highway, which was to become the Town Center. The county replanted the vegetation in areas for salmon habitat. Barney commented that she thoroughly enjoyed the project and helping her students learn. She has also found that this experience has offered her a number of opportunities. For example, she will be going to Washington, D.C. to work with NOAA for a week in July. President Madsen extended congratulations on behalf of the Board. Dr. Whitehead said the District is very proud of Barney.		SUPT’S COMMENTS (cont’d.)
Next, Dr. Whitehead welcomed Jean Sarcletti, first vice president of the EAP (Everett Association of Paraprofessionals). Jean introduced Reen Doser, Zone 11 coordinator; George Dawkins, the president of PSE (Public Service Employees) ; and Geraldine Schut, awards chairperson for PSE. Ms. Schut read from a recommendation nominating Penny Creek principal Shelley Petillo as the Honorary Member of the Year for 2007 in honor of her support and respect for paraeducators. She presented Shelley with a plaque. Shelley said she is honored to receive this very special award.
ITEMS FOR INFORMATION The Administration presented an update on the progress of the Forest View Elementary School project. Director of Facilities & Planning Mike Gunn presented a Power Point photo review of the project (E:186/07).		UPDATE—FOREST VIEW ELEMENTARY SCHOOL PROJECT
The completion schedule has not changed and the contractor has been attacking the project very aggressively. Approximately 80 workers per day are on site. The primary wing (Building A) will be ready for occupancy by August 6 or earlier. By August 13, the administration building in the B Wing will be ready. The parking lot and new roadway will also be open. By August 23, the remainder of the B Building will be ready. By September 1, all the landscaping and hardscapes (paving) will be completed. By September 5 (the first day of school), the District will be able to take over the remaining eight classrooms, gymnasium, cafeteria and kitchen in Building C. The first week or two, the food service program will bring in sack lunches made at other schools.		UPDATE—FOREST VIEW ELEMENTARY SCHOOL PROJECT (cont’d.)
Audit reports were provided for the Board of Directors’ information (E:187/07). Gina Zeutenhorst, accounting manager, said the State audit of the 2005-2006 school year is officially complete. For the fourth year in a row, the District received a clean opinion from the State auditors, with no findings. A management letter was rescinded due to the persistence and communication of Dr. Whitehead and her team with OSPI concerning OSPI’s interpretation of the WAC (Washington Administrative Code) and the flexibility allowed for district utilization of passing time. Thus, the District is in a low-risk category and is also able to save in audit costs. The Board commended the staff for their excellent work. Dr. Whitehead noted that the clean audit is due in large part to Gina’s fine work.		WASH. STATE AUDITOR’S AUDIT REPORTS – SEPTEMBER 1, 2005 THROUGH AUGUST 31, 2006
ACTION ITEMS Kristie Dutton moved for approval of the revised Consent Agenda. Sue Cooper seconded the motion. 1) Personnel Report (revised) (E:188/07); 2) Voucher Lists (E:189/07); 3) Monetary Gift from Jackson High School Band Boosters to Jackson High School Associated Student Body Fund in the Amount of $12,595 for Expenses Incurred by JHS Band for Field Trip to New York City (E:190/07); 4) Authorization to Call for Bids: North Middle School Auxiliary Gymnasium Addition (E:191/07); 5) Resolution 885: Washington Interscholastic Activities Association (WIAA) District Enrollment Form for Middle Level and Senior High Schools (Res.21/07); 6) Approval of General Real Estate Appraisers for Real Estate Appraisal Work (E:192/07); & 7) Resolution 884: Authorizing Participation in the State of Washington Guarantee Enhancement Program (Res.22/07). The motion carried unanimously.		CONSENT AGENDA
The Administration recommended the Board of Directors adopt Resolution 883 rejecting bid irregularities, if any, contained in the apparent low bidder’ ;s bid; reject the bid protest by Spee West Construction; and award the bid for Silver Lake Elementary School Modernization to Ebenal General Inc. of Bellingham, Washington for the base bid in the amount of $9,880,000, plus WSST (Res.23/07). Three bids were received for the Silver Lake Elementary School project, with base bids ranging from $9,880,000 to $10,987,000. A summary of the bids and a letter from Hutteball & Oremus Architecture recommending the award of bid were attached. The estimated construction cost was $8,850,000. Associate Superintendent for Finance and Operations Bob Collard reported that the second low bidder protested the bid. He requested that the Board award the contract, reject the protest and find that the alleged irregularity was immaterial to the overall decision. Construction Director Hal Beumel said, contrary to the second low bidder’s protest, the subcontractor for data cabling will be authorized to provide the requisite Ortronics warranty for its work on the project. The District has not worked with Ebenal General Inc. in the past. Upon checking references, the general feeling was that the contractor is capable of completing the contract. Ebenal’s bid is $1,030,000 (or approximately 12 percent) over the estimated construction cost, but the District will be able to make up the difference within the project’s contingency, leaving approximately $442,000 of contingency in the project budget for change orders and other costs. With no further discussion, Ed Petersen moved to adopt Resolution 883 to award the bid for Silver Lake Elementary School modernization to Ebenal General Inc. Sue Cooper seconded the motion and the motion carried unanimously.		RESOLUTION 883: BID AWARD FOR SILVER LAKE ELEM. SCHOOL MODERNIZATION RESOLUTION 883: BID AWARD FOR SILVER LAKE ELEM. SCHOOL MODERNIZATION (cont’d.)
BOARD COMMENTS Board member Dutton thanked the District for the years of service to her children as they progressed through the Everett school system. President Madsen said she had the honor of presenting her daughter, Kate’s, diploma to her. She commented that Sequoia’s graduation was beautiful. Board member Cooper said the ceremony was personalized, yet honored all of the graduates. President Madsen reported that she attended a Challenge Day at Jackson High School. It was obvious it could be a lifechanging experience for youngsters. Board member Petersen said it seems to be a good way for children to be supportive of each other. With no further comments, President Madsen called for a five-minute rest break at 5:35 p.m.		BOARD COMMENTS
BOARD ACTION AND/OR BOARD DISCUSSION At 5:40 p.m., President Madsen recessed the regular meeting into executive session to consider selection of a site or acquisition of real estate by lease or purchase. Prior to moving into executive session, it was announced the executive session would be of approximately 45 minutes’ duration. At 6:25 p.m., the executive session concluded and President Madsen moved immediately into the next executive session.		EXECUTIVE SESSION— C ONSIDER S ELECTION OF S ITE OR A CQUISITION OF R EAL E STATE BY L EASE OR P URCHASE
At 6:25 p.m., President Madsen held an executive session to review the performance of a public employee. Prior to moving into executive session, it was announced the executive session would be of approximately 40 minutes’ duration. President Madsen re-convened the regular meeting at 7:05 p.m. and adjourned immediately.		ADDENDUM : EXECUTIVE SESSION— Review the Performance of a Public Employee
_____________________________ ________________________________ Carol Whitehead, Secretary Karen Madsen, President