Everett School Employee Benefit Trust

    Minutes of June 23, 2006 - continued

     

     


    Everett School Employee Benefit Trust

    Minutes of June 23, 2006

    Facilities & Planning Conference Room

    8:00 a.m.


     

     

    Attendance      Also Attending

    Trustees      Darla Van Duren

    Molly Ringo

    Sue McCann      Recorder

    Mike Gunn      Susan Sacha

    John Morrill

    Kay Nickel

    Betsy Selders

     

     

    I.  Call to Order:

    The meeting was called to order by Molly Ringo at 8:05 a.m.

     

    II.  Adoption of Agenda

    The agenda was adopted as written.

     

    III.  Approval of Minutes

    The minutes from the June 12th meeting were approved as written.

     

    IV.  Benefit Coverage for Unpaid Medical Leave

    Randi and Melanie Curtice are working on a new policy. Melanie does not expect any problems with the changes. This item will be added to the August 21st meeting agenda.

     

    V.  Mercer Budget

    Darla distributed a summary of Mercer’s billings. Discussion followed regarding past billing. There were questions about the big difference between the 2004-05 and 2005-06 billings and whether it would be better to ask for credit or remittance. Molly felt it was hard to track the way it’s currently done. John commented that he didn’t know we were on a commission. Mike wanted to know where the commissions were coming from and felt it would be helpful to get a monthly statement. John felt a breakdown of what the commissions were for would also be important. Further discussion will be held at the August meeting.



     

    VI.  Auditor Review

    Darla distributed reference information on Toyer & Associates and explained her findings. There were no negative comments from the peer review Darla conducted. She said that a current client highly recommended Toyer and felt they were professional, positive and willing to go the extra mile. After discussion a motion was made and seconded to secure the services of Toyer and Associates for a full audit. Motion passed. Darla will notify Moss Adams and will introduce the new auditors at the August meeting. The engagement letter was signed by Molly.

     

    VII.  Calendar Review

    Several changes were made to the calendar. They included:

     
       May    June
    ü Review consultant’s budget Approve consultant’s budget
    Review auditor’s engagement letter Approve auditor’s engagement letter


    VIII.  Other

    No items

     

    IX.  Executive Session

    The regular meeting was adjourned at 8:25 am so that an executive session could be held.

     

     

    Sincerely,

     

     

    Betsy Selders

     

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