DATE
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| January
ü Human Resources provides an update on Open Enrollment processes and participation (Randi) ü Quarterly EAP report (Randi) ü 2nd Quarter investment update (Jayson) | ||
| February
ü Review previous years medical claim data (Sean) ü IBNR mid-year review (Sean) | ||
| March
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| April
ü Begin preliminary discussion with consultants on plan renewals (Sean) ü Review Operational Manual ü Quarterly EAP report ü 3rd Quarter investment report (Jayson) ü Annual investment policy review and recommendations from investment advisor (Jayson) | ||
| May
ü Review Auditor Engagement for annual audit ü Review Consultant Engagement/Budget for upcoming fiscal year ü Review performance of investment advisor ü Approval of Annual investment policy review by Trustees ü Becker attend meeting (Jayson) ü Establish annual regular meeting calendar for the upcoming fiscal year | ||
| June
ü Approval of Auditor Engagement for annual audit ü Approval of Consultant Engagement/Budget for upcoming fiscal year ü Review Compensation for Trust financial services ü Rotation of Trust Officers ü End of Fiscal year ü Adopt annual regular meeting calendar no later than June 30 th . | June 30 | |
| July
ü Beginning of Fiscal year | July 1 | |
| August
ü Consultant presents proposed plan renewals and rates for upcoming Fiscal year to the Trustees ü Trust audit by independent auditor ü Quarterly EAP report ü Approve annual Wellness Program plan and budget | Mid-Late August |
DATE
| ||
| September
ü Finalize upcoming fiscal year plans and rates with consultants ü Approve annual budget ü Open enrollment materials are prepared by the Benefits Department ü Trust audit by Office of Financial Management every other year (odd year) ü Review and approval of audit by independent auditor ü Begin Stop-Loss Insurance review (Sean) ü 4th Quarter investment report (Jayson) | ||
| October
ü Plan documents are finalized between the Consultant and Human Resources ü Open enrollment begins ü Quarterly EAP report ü 1st Quarter investment report (Jayson) ü Renew Stop Loss Insurance (Sean) | ||
| November
ü Open enrollment closes (Randi) ü Review of annual report and budget for the Office of Financial Management (Darla) | ||
| December
ü Fiduciary Liability Insurance Renewal (Darla) ü Approval of annual report and budget for the Office of Financial Management (Darla) |