| July
ü Beginning of Fiscal year | July 1 | |
| August
ü Consultant presents proposed plan renewals and rates for upcoming Fiscal year to the Trustees (Sean) ü Annual Investment Report (Jayson) ü Trust audit by independent auditor (Darla) | Mid-Late August Consultants attending | |
| September
ü Quarterly EAP report (Randi) (moved from August) ü Finalize upcoming fiscal year plans and rates with consultant (Sean) ü Approve annual budget (Trustees) ü Open enrollment materials are prepared by the Benefits Department (Randi) ü Trust audit by Office of Financial Management every other year (odd year) (Darla) ü Review and approval of audit by independent auditor (Darla) ü Begin Stop-Loss Insurance review (Sean) ü End of year Wellness Program report (Gail) | Consultant attending | |
| October
ü Plan documents are finalized between the Consultant and Human Resources (Sean/Randi) ü Open enrollment begins (Randi) ü Quarterly EAP report (Randi) ü Renew Stop Loss Insurance (Sean) | Consultants attending | |
| November
ü Open enrollment closes (Randi) ü Review of annual report and budget for the Office of Financial Management (Darla) ü Investment Summary Review (Jayson) ü Annual investment policy review and recommendations from investment consultant (Jayson) ü Review performance of investment manager(s) (Jayson) | Consultant attending | |
| December
ü Fiduciary Liability Insurance Renewal (Darla) ü Approval of annual report and budget for the Office of Financial Management (Darla) ü Approval of Annual investment policy review by Trustees | ||
| January
ü Human Resources provides an update on Open Enrollment processes and participation (Randi) ü Quarterly EAP report (Randi) |
| February
ü Review previous years medical claim data (Sean) ü IBNR mid-year review (Sean) | Consultant attending | |
| March
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| April
ü Begin preliminary discussion with consultants on plan renewals (Sean) ü Review Operational Manual (Trustees) ü Quarterly EAP report (Randi) ü Investment Manager presentation (Becker & Jayson) | Consultants attending | |
| May
ü Review Auditor Engagement for annual audit (Darla) ü Review Consultant Engagement/Budget for upcoming fiscal year (Sean) ü Review performance of investment advisor (Executive Session) ü Review annual Wellness Program plan and budget (Gail) ü Establish annual regular meeting calendar for the upcoming fiscal year (Trustees) | Consultant attending | |
| June
ü Approval of Auditor Engagement for annual audit (Darla) ü Approval of Consultant Engagement/Budget for upcoming fiscal year (Sean) ü Approval of annual Wellness Program plan and budget (Gail) ü Rotation of Trust Officers (Trustees) ü Adopt annual regular meeting calendar (Trustees) ü Review Compensation for Trust financial and support services (Executive Session) ü End of Fiscal year | Consultant attending June 30 |