From: Newcomb, Kellee

    Sent: Thu Dec 11 15:30:19 2014

    To: Newcomb, Kellee

    Subject: 12/10/14 Trust Meeting

    Importance: Normal

     

    12/10/14 Trust Meeting

     

    Present: Gregg Elder, Molly Ringo, Darla Vanduren, Kelly Shepherd, Adam Goldstein, Randi Seaberg, Debbie Kovacs, Jared Kink, Susan Lindsey, Jeff Moore

     

    Absent: Gail Buquicchio

     

    Call to order

    Time: 4:06

     

    Introductions for Adam Goldstein. add him to the Trust contact lists. pilchuck uniserve talked about his background and experience.

     

    Adoption of Agenda

    Motion: Jeff Second: Jared

     

    Approval of Minutes

    correction the report is received quarterly not yearly.

    Motion: Jared Second: Kelly

     

    congratuations to kelly for regional principal of the year. Jared's last meeting with the Trust.

     

    Financials

    Darla reviewed the financials with the group.

     

    Approval of revised Mercer SOW

    darla reviewed what sean talked about last month. talked about approval in june before trust decided to go back to self insured. talked about the changes in the budget. sean talked about the points in detail last month. she highlighted the changes. discussed with sean at the previous meeting. included data analysis. falls in the middle of what paid when self insured. group discussed infomration. molly moved apprval of revised budger for 2014-15. jared seconded.

     

    HR decision on request for financial assistance

    randi spoke about the request and reminded what it was. she reviewed again significantly higher cost than anticipated. help to offset that cost. darla shared actual payment in 2011. costs of printing higher and she explained why. trust split costs. the group asked bout costs in normal years. past practice is split the cost and years in between district has paid for it. gave email from david jones. group discussed feelings about it and what they felt. molly moved that we once again splitthe costs. kelly seconced. talked about cost of doing business. but since trust chose to chnage appropriate to cover. all approved

     

    Wellness Program mission/vision work

    gail left versions of mission vision. jared talked about book that gail mentioned and tony byrd had so jared took and has some if needed. darla said her plan is purchae some and will provide trustees who do not have. molly said book is connected with a lot of peopole maybe provide each new employee with somehting like that a worthwhile investimetn that we do value helath and wellness. something to thing about for future hallmark eaver trust and district bringing peopole on board and would be unique of other distrigts our priorities.

     

    two phases of the homework. have gail here when work on a vision statement need her expertise. talked about needing sooner than later to include for hiring her replacement. ccome up with something and what we are looking for her replacement. the group reviewed the informaiton provided.

     

    talke about adding the first sentence of the option 1 and keep current. molly pulled up the policy the grop reviewed. suggestions of having melanie check language and legal liability with promoting vs. providing. reviewed option 2. concerns expressed about familites and legal liability. group said they are satisfied with current mission statement. include the first sentence important to gail and remove families. group talked aout beliefs vs. purpose. if lengthier. remove our mission is to and start with create. randi shared gails perspective on this and wanting them to own it.

     

     

    The Everett School Employee Wellness Program will create a culture of wellness by engaging staff in opportunities to enhance their overall health and quality of life. group agreed that for the vision gail needs to facilitate rather than them bouncing things around. complete the worksheetS AND view the kelly moved as writtensusan seconded. all approved. will do homework and have ready for january meeting for the vision statement. need to craft out what process will be with gail and randi. was not laidd out that way. several links for them to review to get ideas and enganeing in an visiooning activity. think about look at links fill out and under gails direction work on misssion state at next meeting. to move orward

     

    January agenda items

    finish up on vision statement then work on plans for jan. randi will work with gail on prep for meeting and get things out to trustees in advance of january meeting.

     

    Other

    randi announced thank you for arlene farewell tukwila sd. wanted to announce stephanie north hired to replace arlene. has done some sub work with us and at mukilteo and did beneifts at microsoft. has alot ov benefit knowledge. on board for a few days and is in training. quick and excited to hae her. will bring to a future meeting. add her fto lists.

     

    asked if something is going out to employees about arlene and stephanie new. randi will put something out.

     

     

    darla provided bound audti report to the trustees.

     

    thanked jared for his work and support. come back for healthy treats.

     

    Adjournment

    Time: 4:59

     

     

     

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