| July
ü Beginning of Fiscal year | July 1 | |
| August
ü Consultant presents proposed plan renewals and rates for upcoming Fiscal year to the Trustees (Sean) ü Trust audit by independent auditor (Darla) | Mid-Late August Consultant attending | |
| September
ü Finalize upcoming fiscal year plans and rates with consultant (Sean) ü Approve annual budget (Trustees) ü Open enrollment materials are prepared by the Benefits Department (Randi) ü Review and approval of audit by independent auditor (Darla) ü End of year Wellness Program report (Gail) ü Revisiting the mission and value statement for the wellness program (Gail) ü United Health Care claims data and appeals results | Consultant attending | |
| October
ü Plan documents are finalized between the Consultant and Human Resources (Sean/Randi) ü Open enrollment begins (Randi) ü Quarterly EAP report (Randi) ü Forming a Wellness Council and establishing common belief/values for the wellness program (Gail) | Consultant attending | |
| November
ü Open enrollment closes (Randi) ü Investment Summary Review (Jayson) ü Annual investment policy review and recommendations from investment consultant (Jayson) ü Review performance of investment manager(s) (Jayson) ü Setting goals for the wellness program (Gail) | Consultant attending | |
| December
ü Approval of Annual investment policy review by Trustees (if revisions are proposed in November) ü Key Performance Indicators for the wellness program (Gail) | ||
| January
ü Human Resources provides an update on Open Enrollment processes and participation (Randi) ü Quarterly EAP report (Randi) ü Developing strategies to reach our Wellness Program goals and KPIs (Gail) |
| February
ü Review Fiduciary Liability Insurance Renewal (Darla) ü Developing strategies to reach our Wellness Program goals and KPIs (Gail) ü United Health Care claims data and appeals results | ||
| March
ü Approve Fiduciary Liability Insurance Renewal (Darla) ü Developing strategies to reach our goals and KPIs (Gail) | ||
| April
ü Begin preliminary discussion with consultants on plan renewals (Sean) ü Review Operational Manual (Trustees) ü Quarterly EAP report (Randi) ü Investment Manager presentation (Becker & Jayson) ü Establish and adopt annual regular meeting calendar for the upcoming fiscal year (Trustees) ü Developing strategies to reach our goals and KPIs (Gail) | Consultants attending | |
| May
ü Review Auditor Engagement for annual audit (Darla) ü Review Consultant Engagement/Budget for upcoming fiscal year (Sean) ü Review performance of investment consultant (Executive Session) ü Review annual Wellness Program plan and budget (Gail) | Consultant attending | |
| June
ü Approval of Auditor Engagement for annual audit (Darla) ü Approval of Consultant Engagement/Budget for upcoming fiscal year (Sean) ü Approval of annual Wellness Program plan and budget (Gail) ü Rotation of Trust Officers (Trustees) ü Review Compensation for Trust financial and support services (Executive Session) ü End of Fiscal year | Consultant attending June 30 |