The meeting was called to order by Adam Goldstein at 4:03 p.m.

 

Adam requested modifications to the agenda. A motion was made by Kelly Shepherd and seconded by Gregg Elder to adopt the agenda as modified. The motion passed unanimously.

 

A motion was made by Kelly Shepherd and seconded by Larry Fleckenstein to approve the minutes from the May 17, 2017 meeting as written. The motion passed unanimously.

 

Darla reviewed the April and May 2017 financials with the Trustees.

 

The Trustees connected with Melanie via telephone. After the last meeting, Melanie provided revisions to some of the Trust’s policies and procedures. She reviewed the revisions with the group. The Trustees considered for second reading and adoption the following proposed revisions:

Policy 100, General Administration

Procedure 100.1P, Trust Administration

Procedure 100.3P, TPAs Insurers Consultants Advisors

Procedure 110.1P, Membership

Procedure 110.2P, Chairperson and Secretary

Procedure 110.3P, Meetings

Procedure 110.4P, Trustee Action

Procedure 110.5P, Agendas Minutes Records

Procedure 110.7P, Delegation of Duties

Procedure 200.1P, Financial Management

Procedure 410.1P, Claims and Appeals

Procedure 410.2P, Claims Audits

A motion was made by Jeff Moore and seconded by Gregg Elder to adopt the revisions of the aforementioned Trust policies and procedures. The motion carried unanimously.

The Trustees reviewed Mercer’s 2017-18 Statement of Work presented by Sean at the May meeting. A motion was made by Kelly Shepherd and seconded by Gregg Elder to approve Mercer’s 2017-18 Statement of Work. The motion carried unanimously.

 

Shelly reviewed the monthly Wellness Program activities and end-of-the year report with the group. The Trustees’ thanked Shelley for her hard work.

 

The Wellness Program budget for 2017-18 was presented at the May meeting. A motion was made by Gregg Elder and seconded by Kelly Shepherd to approve the 2017-18 Wellness Program budget as presented. The motion carried unanimously.

 

The Trustees discussed the annual rotation of Trust Officers. A motion was made by Larry Fleckenstein and seconded by Gregg Elder to appoint Jeff Moore as Trust chairperson and Susan Lindsey as Trust secretary for the upcoming fiscal year. The motion carried unanimously.

 

The Trustees reviewed agenda items for the August 23, 2017 meeting. The group discussed the scenarios they would like Sean to provide including a side-by-side comparison of Aetna and Aetna WEA, as well as orthodontia. Cris will contact Sean regarding with this information.

 

The Trustees shared some concerns expressed by employees regarding Aetna and asked how things are going with their service. Cris shared that there have been a few issues reported but not many overall, and Aetna has been very responsive. Cris encouraged the Trustees to have employees contact her with questions or concerns.

 

The Trustees adjourned to executive session at 5:05 p.m. The purpose of the executive session was to review compensation for Trust financial and support services. They returned to open session at 5:10 p.m. A motion was made by Kelly Shepherd and seconded by Susan Lindsey to increase the stipends for the Trust’s financial and support services by 2.1% plus COLA if the state passes it. The motion carried unanimously.

 

The regular meeting was adjourned by Adam Goldstein at 5:24 p.m.

 

Sincerely,

 

 

 

Jeff Moore

Secretary

 

kn

Back to top