Everett Public Schools Employee Benefit Trust

Employee Wellness Program End Report

2018-2019

2018-2019 Current Programming

2018-2019 Programs

Evaluation Method

Future Recommendations/Notes

Programs

Health Fair (fall) Health Fair - November

Combine with open-enrollment, flu vaccine and mobile mammography for maximum participation Participation

Survey

Feedback Continue to offer onsite Health Fair and provide health services/screenings for employees.
Flu Vaccine Clinics (fall) Flu Vaccine Clinics - October/November Participation rates

# of clinics offered Continue to offer free onsite flu vaccine clinics by using vendor that bills through insurance.
Mobile Mammography – Mammography Mobile Mammography (fall):

· Provide mobile mammography for health fair, assess participation for other sites.

Sign-ups and completion rates – provided by vendor Continue to provide this program for employees if participation is above 10 registered participants.
Health Enhancement Systems Programs Walktober – 376

Health Trails - 180

Participation data

End of program survey Continue to offer program that supports both team, and individual, challenges that promote healthy behavior modifications. This can be done without a 3^rd party vendor.
Mindfulness Provided mindfulness workshops to staff to begin to bring it into the classroom:

· 16 staff mindfulness workshops

· 3 avid classes

· 3 High School and Beyond workshops

· 3 Mindfulness for test taking workshops

· Mindfulness for stress reduction resources

· 2 Sound Bath opportunities

Feedback

Evaluation (pre/post) This program has seen huge support this year, it would be beneficial to staff to continue the workshops for staff, and students, to continue working on stress reduction through mindfulness (Mindfulness Based Stress Reduction).
Massage Expand to all sites that are interested

Cost to be covered by employee Employee feedback Promote to all sites so that they may provide massage therapist to their employees. This can be accomplished through our current massage therapist relationship.
Onsite Fitness Classes 3 sites had year-long group exercise classes: Evergreen, Port Gardner and Madison

Number of established classes

Number of participants Continue to offer classes by utilizing current contacts

Weight Watchers at Work 2018/19 Weight Watchers Stats:

· 2 locations

· 64 participants

· 386 pounds lost

# of classes offered

# of enrollees per series

Feedback from class participants

Look for opportunities to provide support to those wanting to improve their health through weight management.

2018-2019 Current Programming

2018-2019 Resources & Benefits

Evaluation Method

Future Recommendations/Notes

Resources & Benefits

Local Fitness Center Discounts Expand beyond fitness centers to include other health and recreational providers in the region

2018/19 added:

· Club Pilates

· North Corner Studios

· Bent Yoga
Number of opportunities listed Continue to expand to other health and wellness related services and community opportunities
Alere “Quit for Life” Continue promotion of service availability Utilization report from Alere Promote program on the wellness webpage

Wellness Webpage Continue to use webpage as a great place for employees to use as a resource for all district programs and health education Click through data

Feedback through comment sections Continue to use webpage as the best resource for ESP employees for their wellness needs. Post informative/useful information for employees and be the “go to” online resource for wellness for EPS staff.
Prevention Continue to promote preventive care throughout the year, and provide on-site screenings Use carrier data for preventive care utilization rates – including dental Continue to promote the benefits of preventive care for all district employees
Wellness Boards Created monthly topics with supportive documents for schools to post to their wellness board every month. Feedback from Well-Being team Continue the upkeep of the webpage board for ease of information dissemination and ease for schools to keep board current.

2018-2019 Current Programming

2018-2019 Advocacy, Awareness & Support

Evaluation Method

Future Recommendations/Notes

Advocacy, Awareness & Support

Onsite Meetings: SLT, Maintenance/Grounds, Custodians Onsite Meetings: SLT, Maintenance/Grounds, CRC Operations, Office Managers, Principal Meetings, Other Staff Meetings Frequency of attendance and/or listed as agenda item Continue to have wellness as a presence at staff meetings and trainings consistently throughout the year. Promote wellness at each meeting by requesting time from facilitator.
Wellness Teams Wellness Teams restructure – create a district wellness team. This will help with those schools that have no wellness team. Have at least one champion at each site to help with information distribution.

. # Wellness Team Membership

*With restructuring of Wellness Grant Dollars Program/Scorecard: needs assessment, site evaluation, pre/post evaluation of implemented initiatives

Continue to work with the principals to implement healthy culture, environment and policy at the school level

Communications – webpage, Wellness newsletters, emails, flyers Communications –streamline communications so they are more effective without overwhelming people with emails Execution of communications plan – frequency, type, clicks Continue to expand and explore new communication avenues, e.g. utilize social media

Establish wellness boards at all locations for information
Health Education Campaigns Continue to create individual campaigns that can coincide and be promoted throughout the year

Employee feedback

Continue to evolve programs that are timely and pertinent to the audience. Topics will vary and provide several resources for employees

2018-2019 Current Programming

2018-2019 Culture of Health

Evaluation Method

Future Recommendations

Culture of Health

Culture of Health Ensure initiatives through all categories work to support a Culture of Health. Particular attention should be moved to site/location/department specific initiatives, while maintaining core program activities, resources, and benefits. Observation/Employee Feedback Establish survey timing most appropriate for programming and population

Continue to shift the culture through program opportunities and support
Healthy Environment – Staff Lounge Create an inviting environment for teachers/staff in lounges at schools and district buildings:

· Work with principals

· Gain support from PTA

· Gain support from wellness champions to keep the lounge an inviting area

· Secured 2 mini-grants from Kaiser Permanente to create a more inviting lounge at Sequoia High school and Madison Elementary school.

Surveys

Employees feedback

Observations Create healthy environments throughout the district that promote a stress-free place for employees to unwind in the workplace

2018-2019 Current Programming	2018-2019 Programs	Evaluation Method	Future Recommendations/Notes
Programs
Health Fair (fall)	Health Fair - November Combine with open-enrollment, flu vaccine and mobile mammography for maximum participation	Participation Survey Feedback	Continue to offer onsite Health Fair and provide health services/screenings for employees.
Flu Vaccine Clinics (fall)	Flu Vaccine Clinics - October/November	Participation rates # of clinics offered	Continue to offer free onsite flu vaccine clinics by using vendor that bills through insurance.
Mobile Mammography – Mammography	Mobile Mammography (fall): · Provide mobile mammography for health fair, assess participation for other sites.	Sign-ups and completion rates – provided by vendor	Continue to provide this program for employees if participation is above 10 registered participants.
Health Enhancement Systems Programs	Walktober – 376 Health Trails - 180	Participation data End of program survey	Continue to offer program that supports both team, and individual, challenges that promote healthy behavior modifications. This can be done without a 3^rd party vendor.
Mindfulness	Provided mindfulness workshops to staff to begin to bring it into the classroom: · 16 staff mindfulness workshops · 3 avid classes · 3 High School and Beyond workshops · 3 Mindfulness for test taking workshops · Mindfulness for stress reduction resources · 2 Sound Bath opportunities	Feedback Evaluation (pre/post)	This program has seen huge support this year, it would be beneficial to staff to continue the workshops for staff, and students, to continue working on stress reduction through mindfulness (Mindfulness Based Stress Reduction).
Massage	Expand to all sites that are interested Cost to be covered by employee	Employee feedback	Promote to all sites so that they may provide massage therapist to their employees. This can be accomplished through our current massage therapist relationship.
Onsite Fitness Classes	3 sites had year-long group exercise classes: Evergreen, Port Gardner and Madison	Number of established classes Number of participants	Continue to offer classes by utilizing current contacts
Weight Watchers at Work	2018/19 Weight Watchers Stats: · 2 locations · 64 participants · 386 pounds lost	# of classes offered # of enrollees per series Feedback from class participants	Look for opportunities to provide support to those wanting to improve their health through weight management.

2018-2019 Current Programming	2018-2019 Resources & Benefits	Evaluation Method	Future Recommendations/Notes
Resources & Benefits
Local Fitness Center Discounts	Expand beyond fitness centers to include other health and recreational providers in the region 2018/19 added: · Club Pilates · North Corner Studios · Bent Yoga	Number of opportunities listed	Continue to expand to other health and wellness related services and community opportunities
Alere “Quit for Life”	Continue promotion of service availability	Utilization report from Alere	Promote program on the wellness webpage
Wellness Webpage	Continue to use webpage as a great place for employees to use as a resource for all district programs and health education	Click through data Feedback through comment sections	Continue to use webpage as the best resource for ESP employees for their wellness needs. Post informative/useful information for employees and be the “go to” online resource for wellness for EPS staff.
Prevention	Continue to promote preventive care throughout the year, and provide on-site screenings	Use carrier data for preventive care utilization rates – including dental	Continue to promote the benefits of preventive care for all district employees
Wellness Boards	Created monthly topics with supportive documents for schools to post to their wellness board every month.	Feedback from Well-Being team	Continue the upkeep of the webpage board for ease of information dissemination and ease for schools to keep board current.

2018-2019 Current Programming	2018-2019 Advocacy, Awareness & Support	Evaluation Method	Future Recommendations/Notes
Advocacy, Awareness & Support
Onsite Meetings: SLT, Maintenance/Grounds, Custodians	Onsite Meetings: SLT, Maintenance/Grounds, CRC Operations, Office Managers, Principal Meetings, Other Staff Meetings	Frequency of attendance and/or listed as agenda item	Continue to have wellness as a presence at staff meetings and trainings consistently throughout the year. Promote wellness at each meeting by requesting time from facilitator.
Wellness Teams	Wellness Teams restructure – create a district wellness team. This will help with those schools that have no wellness team. Have at least one champion at each site to help with information distribution. .	# Wellness Team Membership *With restructuring of Wellness Grant Dollars Program/Scorecard: needs assessment, site evaluation, pre/post evaluation of implemented initiatives	Continue to work with the principals to implement healthy culture, environment and policy at the school level
Communications – webpage, Wellness newsletters, emails, flyers	Communications –streamline communications so they are more effective without overwhelming people with emails	Execution of communications plan – frequency, type, clicks	Continue to expand and explore new communication avenues, e.g. utilize social media Establish wellness boards at all locations for information
Health Education Campaigns	Continue to create individual campaigns that can coincide and be promoted throughout the year	Employee feedback	Continue to evolve programs that are timely and pertinent to the audience. Topics will vary and provide several resources for employees

2018-2019 Current Programming	2018-2019 Culture of Health	Evaluation Method	Future Recommendations
Culture of Health
Culture of Health	Ensure initiatives through all categories work to support a Culture of Health. Particular attention should be moved to site/location/department specific initiatives, while maintaining core program activities, resources, and benefits.	Observation/Employee Feedback	Establish survey timing most appropriate for programming and population Continue to shift the culture through program opportunities and support
Healthy Environment – Staff Lounge	Create an inviting environment for teachers/staff in lounges at schools and district buildings: · Work with principals · Gain support from PTA · Gain support from wellness champions to keep the lounge an inviting area · Secured 2 mini-grants from Kaiser Permanente to create a more inviting lounge at Sequoia High school and Madison Elementary school.	Surveys Employees feedback Observations	Create healthy environments throughout the district that promote a stress-free place for employees to unwind in the workplace