| TEAM MEMBER | Wanda Lehman, Christine Crise |
| RESPONSIBILITIES: | This section is responsible for the collection, evaluation, documentation and use of information about the development of the incident and the status of resources.
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| START-UP ACTIONS: | §
Check in with the Planning Section Chief for a situation briefing.
§ Obtain necessary equipment and supplies from Logistics. § Put on a position identifier, such as a vest, if available. § Determine whether there will be a Finance/Administration Section. If there is none, the Documentation Clerk will be responsible for maintaining all records of expenditures as well as all personnel timekeeping records.
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| OPERATIONAL DUTIES: | Records:
§ Maintain a time log of the incident, noting all actions and reports. (See the sample log in Appendix G.) § Record content of all radio communication with the district Emergency Operations Center (EOC). § Record verbal communication for basic content. § Log in all written reports. § File all reports for reference (file box).
+ Important: A permanent log may be typed or rewritten at a later time for clarity and better understanding. Keep all original notes and records - they are legal documents.
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| Student and Staff Accounting:
§ Receive, record, and analyze Student Accounting forms. § Check off staff roster. Compute the number of students, staff, and others on campus for Situation Analysis. Update periodically. § Report missing persons and site damage to the Command Post. § Report first aid needs to the Medical Team Leader. § File forms for reference.
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| CLOSING DOWN: | §
Collect and file all paperwork and documentation from deactivating sections.
§ Securely package and store these documents for future use. § Return equipment and reusable supplies to Logistics.
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| EQUIPMENT/
SUPPLIES: | §
Two-way radio
§ NOAA Weather Radio § LED Flashlight § File box(es) § Forms: u Emergency Time/Situation Report u Student Accounting Form u Sample Log § Paper, pens § Job description clipboard
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