September 7, 1999

Everett, Washington
EVERETT PUBLIC SCHOOLS AUDITORIUM SCHEDULE

July 8, 2008 EVERETT PUBLIC SCHOOLS Regular Meeting-4:30 p.m.

Everett, Washington

AGENDA

4:30 p.m. 1. Adoption of Agenda
2. Approval of Minutes
3. Superintendent’s Comments

4. Public Comment

5. Recognition of Retirees

6. Items for Information a. Proposed Policy 2413—Certificate of Attendance (pertaining to Kevin’s Law)—first reading b. Property Acquisition c. Presentation—Everett Public Schools Emergency Operations Planning d. Presentation—2008-2009 Strategic Plan—first reading e. Presentation—Fiscal Year 2008-2009 Budget—first reading f. Financial Reports

7. Action Items
a. Consent Agenda
1) Personnel Report
2) Voucher Lists
3) Authorization to Call for Bid Proposals—Instructional Management System
4) Final Acceptance: New Elementary School No. 17 (Forest View Elementary School)
5) Interlocal Agreement Between Everett School District and Snohomish County for Provision of Services to Juvenile Offenders in Snohomish County
6) Employment Contract for Interim Superintendent

Award of Contract—Copiers, Duplicators and Related Services
Resolution 905: Intergovernmental Cooperative Purchasing Agreement for the Purpose of Establishing an Interlocal Agreement with Snohomish School District 201
Declaration of Sole Source: Klein Educational Systems for the Procurement of LJ Technical Systems Inc. Copyrighted Autolab Products
Architect Selection—Central Administration Facility
Award of Bid—Everett High School Little Theater Modernization
Everett Public Schools Affirmative Action Plan for 2008-2013

8. Board Comments

BACKGROUND INFORMATION FOR BOARD OF DIRECTORS’ MEETING ON July 8, 2008-----Page 2

1. ADOPTION OF AGENDA

2. APPROVAL OF MINUTES

3. SUPERINTENDENT’S COMMENTS
4. PUBLIC COMMENT

5. RECOGNITION OF RETIREES

6. ITEMS FOR INFORMATION

a. Proposed Policy 2413—Certificate of Attendance (pertaining to Kevin’s Law)—first reading
The attached proposed Policy 2413—Certificate of Attendance, pertaining to Kevin’s Law, provides for students receiving special education services for four years to participate in commencement exercises, and is provided for first reading with adoption to be requested at a future Board meeting.

b. Property Acquisition
The Administration will present a summary of a Purchase and Sale Agreement for the purchase of property recently negotiated between the District and McNaughton Group. The intended use of this property is for a future elementary and middle school site (ATTACHMENT). Over the next two months, feasibility and due diligence studies will be prepared and an appraisal by a professionally designated appraiser will be procured. Pending the results of this process, District staff anticipates requesting final Board approval of this agreement at a future Board meeting.

c. Presentation—Everett Public Schools Emergency Operations Planning
The Administration will provide an overview of emergency operations planning in Everett Public Schools during the 2007-2008 school year (ATTACHMENT).

d. Presentation—2008-2009 Strategic Plan—first reading
The Administration will present the 2008-2009 Strategic Plan for first reading, with adoption to be requested at a future Board meeting (ATTACHMENT). The Strategic Plan is revised annually to direct the work of the District in the coming school year.

e. Presentation—Fiscal Year 2008-2009 Budget—first reading
The Administration will present an overview of the 2008-2009 Fiscal Year Budget and will recommend formal adoption of budgets for all funds at the August 26, 2008 Board meeting (ATTACHMENT).

Financial Report

Financial reports as of May 31, 2008 are provided for the Board of Directors’ review (ATTACHMENT). The reports include year-to-date information on revenues and expenditures, General Fund projections, a cash report and an investment summary.

7. ACTION ITEMS
a. Consent Agenda
1) Personnel Report (ATTACHMENT);
2) Voucher Lists (ATTACHMENT);
3) Authorization to Call for Bid Proposals—Instructional Management System (ATT.)
4) Final Acceptance: New Elementary School No. 17 (Forest View Elementary School) (ATTACHMENT);
5) Interlocal Agreement Between Everett School District and Snohomish County for Provision of Services to Juvenile Offenders in Snohomish County (ATTACHMENT);
6) Employment Contract for Interim Superintendent.

BACKGROUND INFORMATION FOR BOARD OF DIRECTORS’ MEETING ON July 8, 2008-----Page 3

Award of Contract—Copiers, Duplicators and Related Services

The Administration recommends the Board of Directors award a contract for copiers, duplicators and related services to Witt Company (ATTACHMENT). The attached summary pricing represents the basic copier configuration and the service and supply cost for each machine. Each school and department will have the ability to select from a menu of machine offerings and a menu of accessories for each unit to best meet their needs.

c. Resolution 905: Intergovernmental Cooperative Purchasing Agreement for the Purpose of Establishing an Interlocal Agreement with Snohomish School District No. 201
The Administration recommends the Board of Directors adopt Resolution 905 to establish an intergovernmental purchasing cooperative with the Snohomish School District (ATTACHMENT). This will allow the Everett School District and the Snohomish School District to cooperatively procure goods and services utilizing the competitive bid process conducted by the lead agency in compliance with regulatory requirements.

d. Declaration of Sole Source: Klein Educational Systems for the Procurement of LJ Technical Systems Inc. Copyrighted Autolab Products
The Administration recommends the Board of Directors declare Klein Educational Systems as a sole source to provide comprehensive curriculum, software, training guides and hands-on field components for use in the Career & Technical Education automotive program (ATTACHMENT).

e. Architect Selection—Central Administration Facility
The Administration will present a recommendation to the Board of Directors for the selection of the architect for the Central Administration Facility, and authorization for the Administration to negotiate and enter into an agreement with the selected firm for architectural services (ATTACHMENT).

f. Award of Bid—Everett High School Little Theater Modernization
The Administration recommends the Board of Directors accept the request by Biwell Construction Inc. to have their bid withdrawn, and award the bid to the second low bidder, Spee West Construction, for the Everett High School Little Theater Modernization, in the amount of $4,696,000 (ATTACHMENT). A summary of the bid and letters from Biwell Construction, Inc., and Dykeman Architects are attached.

g. Everett Public Schools Affirmative Action Plan for 2008-2013
The Administration recommends the Board of Directors approve the attached Affirmative Action Plan for 2008-2013 for Everett Public Schools (ATTACHMENT).

8. BOARD COMMENTS

CALENDAR

August 26 Regular Board Meeting—4:30 p.m.

EVERETT PUBLIC SCHOOLS AUDITORIUM SCHEDULE

August 21 Mayor’s Award Everett Public Library

27 Staff Presentation Everett Public Schools

4:30 p.m.	1. Adoption of Agenda
	2. Approval of Minutes
	3. Superintendent’s Comments
	4. Public Comment
	5. Recognition of Retirees
	6. Items for Information a. Proposed Policy 2413—Certificate of Attendance (pertaining to Kevin’s Law)—first reading b. Property Acquisition c. Presentation—Everett Public Schools Emergency Operations Planning d. Presentation—2008-2009 Strategic Plan—first reading e. Presentation—Fiscal Year 2008-2009 Budget—first reading f. Financial Reports
	7. Action Items a. Consent Agenda 1) Personnel Report 2) Voucher Lists 3) Authorization to Call for Bid Proposals—Instructional Management System 4) Final Acceptance: New Elementary School No. 17 (Forest View Elementary School) 5) Interlocal Agreement Between Everett School District and Snohomish County for Provision of Services to Juvenile Offenders in Snohomish County 6) Employment Contract for Interim Superintendent Award of Contract—Copiers, Duplicators and Related Services Resolution 905: Intergovernmental Cooperative Purchasing Agreement for the Purpose of Establishing an Interlocal Agreement with Snohomish School District 201 Declaration of Sole Source: Klein Educational Systems for the Procurement of LJ Technical Systems Inc. Copyrighted Autolab Products Architect Selection—Central Administration Facility Award of Bid—Everett High School Little Theater Modernization Everett Public Schools Affirmative Action Plan for 2008-2013
	8. Board Comments

1. ADOPTION OF AGENDA
2. APPROVAL OF MINUTES
3. SUPERINTENDENT’S COMMENTS
4. PUBLIC COMMENT
5. RECOGNITION OF RETIREES
6. ITEMS FOR INFORMATION
a. Proposed Policy 2413—Certificate of Attendance (pertaining to Kevin’s Law)—first reading The attached proposed Policy 2413—Certificate of Attendance, pertaining to Kevin’s Law, provides for students receiving special education services for four years to participate in commencement exercises, and is provided for first reading with adoption to be requested at a future Board meeting.
b. Property Acquisition The Administration will present a summary of a Purchase and Sale Agreement for the purchase of property recently negotiated between the District and McNaughton Group. The intended use of this property is for a future elementary and middle school site (ATTACHMENT). Over the next two months, feasibility and due diligence studies will be prepared and an appraisal by a professionally designated appraiser will be procured. Pending the results of this process, District staff anticipates requesting final Board approval of this agreement at a future Board meeting.
c. Presentation—Everett Public Schools Emergency Operations Planning The Administration will provide an overview of emergency operations planning in Everett Public Schools during the 2007-2008 school year (ATTACHMENT).
d. Presentation—2008-2009 Strategic Plan—first reading The Administration will present the 2008-2009 Strategic Plan for first reading, with adoption to be requested at a future Board meeting (ATTACHMENT). The Strategic Plan is revised annually to direct the work of the District in the coming school year.
e. Presentation—Fiscal Year 2008-2009 Budget—first reading The Administration will present an overview of the 2008-2009 Fiscal Year Budget and will recommend formal adoption of budgets for all funds at the August 26, 2008 Board meeting (ATTACHMENT).
Financial Report Financial reports as of May 31, 2008 are provided for the Board of Directors’ review (ATTACHMENT). The reports include year-to-date information on revenues and expenditures, General Fund projections, a cash report and an investment summary.
7. ACTION ITEMS a. Consent Agenda 1) Personnel Report (ATTACHMENT); 2) Voucher Lists (ATTACHMENT); 3) Authorization to Call for Bid Proposals—Instructional Management System (ATT.) 4) Final Acceptance: New Elementary School No. 17 (Forest View Elementary School) (ATTACHMENT); 5) Interlocal Agreement Between Everett School District and Snohomish County for Provision of Services to Juvenile Offenders in Snohomish County (ATTACHMENT); 6) Employment Contract for Interim Superintendent.

Award of Contract—Copiers, Duplicators and Related Services The Administration recommends the Board of Directors award a contract for copiers, duplicators and related services to Witt Company (ATTACHMENT). The attached summary pricing represents the basic copier configuration and the service and supply cost for each machine. Each school and department will have the ability to select from a menu of machine offerings and a menu of accessories for each unit to best meet their needs.
c. Resolution 905: Intergovernmental Cooperative Purchasing Agreement for the Purpose of Establishing an Interlocal Agreement with Snohomish School District No. 201 The Administration recommends the Board of Directors adopt Resolution 905 to establish an intergovernmental purchasing cooperative with the Snohomish School District (ATTACHMENT). This will allow the Everett School District and the Snohomish School District to cooperatively procure goods and services utilizing the competitive bid process conducted by the lead agency in compliance with regulatory requirements.
d. Declaration of Sole Source: Klein Educational Systems for the Procurement of LJ Technical Systems Inc. Copyrighted Autolab Products The Administration recommends the Board of Directors declare Klein Educational Systems as a sole source to provide comprehensive curriculum, software, training guides and hands-on field components for use in the Career & Technical Education automotive program (ATTACHMENT).
e. Architect Selection—Central Administration Facility The Administration will present a recommendation to the Board of Directors for the selection of the architect for the Central Administration Facility, and authorization for the Administration to negotiate and enter into an agreement with the selected firm for architectural services (ATTACHMENT).
f. Award of Bid—Everett High School Little Theater Modernization The Administration recommends the Board of Directors accept the request by Biwell Construction Inc. to have their bid withdrawn, and award the bid to the second low bidder, Spee West Construction, for the Everett High School Little Theater Modernization, in the amount of $4,696,000 (ATTACHMENT). A summary of the bid and letters from Biwell Construction, Inc., and Dykeman Architects are attached.
g. Everett Public Schools Affirmative Action Plan for 2008-2013 The Administration recommends the Board of Directors approve the attached Affirmative Action Plan for 2008-2013 for Everett Public Schools (ATTACHMENT).
8. BOARD COMMENTS