1. EVERETT PUBLIC SCHOOLS AUDITORIUM SCHEDULE


           

          March 24, 2009        EVERETT PUBLIC SCHOOLS              Regular Meeting 4:30 p.m.       
          Everett, Washington
                               
           


           

           

           


          AGENDA

           
          4:30 p.m. 1.  Adoption of Agenda

                      		 
           2.  Approval of Minutes

                      		 
           3.  Superintendent’s Comments        

                       		 
           
          4.  Public Comment

           
          		 
           
          5.  Recognition of Retirees

           
                     		 
           
          6.  Items for Information

           a.  Budget Update/Contract Requirements to Reduce Staff

           b.  Report—Information Systems & Technology Department

          c.  Proposed Revised Policy 4140—Distribution of Information (regarding clarification of distribution qualifications )—first reading
          		 
           7.  Action Items

           a.  Consent Agenda

               1)  Personnel Report

               2)  Voucher Lists

             3)  Proposed Policy 3430—Comprehensive Safe Schools Plans ( removing      access to school & district emergency plans from the website ) & Deletion of        Policies 3423, 3431, 3432, 3434, & 3435 ( regarding individual emergency      plans )

             4)  Declaration of Surplus Property—Portable at Garfield Elementary

             5)  Award of Bid—Building Network Infrastructure Modernization—        Bid Package #6 (Silver Firs, Penny Creek, Cedar Wood & Woodside      Elementary Schools)

             6)  Appointment of Trustee for Everett School Employee Benefit Trust

                        		 
           b.  Resolution 937: Authorize Interfund Loan from the Capital Projects Fund to the General Fund

          c.  Resolution 938: Preparations for a Reduction of the 2009-2010 Operating Budget

          d.  Authorize Call for Bids for Whittier Elementary School Modernization

          e.  Approval of Modification 1 to License Agreement Between Everett School District & 7th Inning Stretch for Use of Baseball Facilities at Everett Memorial Stadium

                      		 
           8.  Board Comments

                      		 
           9.  Board Action and/or Board Discussion

           a.  Executive Session—Discuss with Legal Counsel Representing the      District Litigation

            b.  Closed Session—Discuss Collective Bargaining

                       		 


           

           

           


          BACKGROUND INFORMATION FOR BOARD OF DIRECTORS’ MEETING ON March 24, 2009-----Page 2

           

           
          1.  ADOPTION OF AGENDA
          		 
          2.  APPROVAL OF MINUTES
          		 
          3.  SUPERINTENDENT’S COMMENTS   KARST
          4.  PUBLIC COMMENT  
          5.  RECOGNITION OF RETIREES  
          		MARY
          6.  ITEMS FOR INFORMATION

            a.  Budget Update

             The Administration will provide a budget update.

           
          		 

          KARST (Lynn)

           
          b.  Report—Information Systems & Technology Department

          The Administration will provide an overview of current projects and initiatives of the Information Systems and Technology Department (ATTACHMENT).

                      		BOB (Jeff)
          c.  Proposed Revised Policy 4140—Distribution of Information (regarding clarification of distribution qualifications )—first reading

          The proposed revised Policy 4140—Distribution of Information,   is provided to the Board of Directors for first reading, with adoption to be recommended at a future meeting (ATTACHMENT). The proposed changes clarify that organizations requesting distribution of information must reside in Snohomish County and that government entities will have access to distribution.

                       		KARST (Mary)
          7.  ACTION ITEMS

           a.  Consent Agenda  

               1)  Personnel Report (ATTACHMENT);

               2)  Voucher Lists (ATTACHMENT);

               3)  Proposed Policy 3430—Comprehensive Safe Schools Plans ( removing access to school &      district emergency plans from the website ) & Deletion of Policies 3423, 3431, 3432, 3434,      & 3435 ( regarding individual emergency plans ) (ATTACHMENT);

               4)  Declaration of Surplus Property—Portable at Garfield Elementary (ATTACH.);

               5)  Award of Bid—Building Network Infrastructure Modernization—Bid Package #6      (Silver Firs, Penny Creek, Cedar Wood & Woodside Elementary Schools) (ATT.);

               6)  Appointment of Trustee for Everett School Employee Benefit Trust (ATTACH.).

                      		 

           

          KARST (Lynn)

          BOB (Jeff)

          KARST (Mary)

           

           

          BOB (Hal)

          BOB (Hal)

           

          KARST
          b.  Resolution 937: Authorize Interfund Loan from the Capital Projects Fund to the General Fund

          The Administration recommends the Board of Directors approve Resolution 937 authorizing the interfund loan from the Capital Projects Fund to the General Fund (ATTACHMENT). The District receives monthly apportionment payments from the State of Washington on the last business day of the month. Such payments include funding for the State-funded percentage of salaries and benefits. Payroll will be issued on March 27, 2009, four days prior to receipt of the State apportionment. As a result, and as authorized by WAC 392-123-140, Resolution 937 allows the District to cover the cash flow shortfall through a loan from the Capital Projects Fund to the General Fund for this four-day period. The exact dollar amount of the loan will be provided at tonight’s meeting.

                      		BOB (Jeff)


          BACKGROUND INFORMATION FOR BOARD OF DIRECTORS’ MEETING ON March 24, 2009-----Page 3

           

           
          c.  Resolution 938: Preparations for a Reduction of the 2009-2010 Operating Budget

          The Administration recommends the Board of Directors adopt Resolution 938 directing the superintendent to develop a reduced educational program for the 2009-2010 school year (ATTACHMENT). The State of Washington has projected a budget deficit for the 2009-2011 biennium of $9 billion. As a result, the State anticipates reducing the funding level to be provided to local school districts. The anticipated reduction when combined with an anticipated reduction in Federal program contributions, a slight decline in student enrollment for the 2009-2010 school year and the cumulative effect of inadequate State funding for the support of public education will result in the District needing to make an estimated budget reduction of $6.81 million for the 2009-2010 school year. In order to ensure the orderly commencement of the 2009-2010 school year and to comply with certain State laws and provisions of collective bargaining agreements, the District must begin making preparations for the development of a reduced educational program for the 2009-2010 school year.

                      		BOB
          d.  Authorize Call for Bids for Whittier Elementary School Modernization

             The Administration recommends that the Board of Directors authorize a call for bids for    the Whittier Elementary School modernization (ATTACHMENT). This project will    provide a partial modernization of the existing school, originally built in 1949. The    project will be funded by the capital bond approved by the voters in 2006. Construction    is anticipated to begin in May 2009 with substantial completion in September 2010.    Estimated construction cost is $7,993,000.

                      		BOB (Hal)
          e.  Approval of Modification 1 to License Agreement Between Everett School District & 7th Inning Stretch for Use of Baseball Facilities at Everett Memorial Stadium

             The Administration recommends the Board of Directors approve Modification 1 to the    license agreement between the Everett School District and 7th Inning Stretch for use of    the baseball facilities at Everett Memorial Stadium (ATTACHMENT). Seventh Inning    Stretch, the owner of the Everett AquaSox baseball team, has requested approval from    the District to install a video board above the outfield fence at Everett Memorial      Stadium for their use during the AquaSox baseball season. This modification to the    current license agreement would approve this request and require that 7th Inning Stretch    be responsible for all costs associated with the purchase, installation and use of the    video board. Seventh Inning Stretch would also be required to hold the District      harmless from and indemnify the District from any and all claims, costs, expenses,    damages and/or liabilities associated with the video board.

                      		BOB (Mike)
          8.  BOARD COMMENTS

                      		 
          9.  BOARD ACTION AND/OR BOARD DISCUSSION

           a.  Executive Session—Discuss with Legal Counsel Representing the District Potential    Litigation

             The Board will hold an executive session to discuss with legal counsel representing the    District potential litigation.

           

          b.  Closed Session—Discuss Collective Bargaining

          The Board will hold a closed session to discuss collective bargaining.           		 

          KARST

           

           

           

          KARST


           

           

           

           

           

           

           

           

           

          BACKGROUND INFORMATION FOR BOARD OF DIRECTORS’ MEETING ON March 24, 2009-----Page 4

           

           

          CALENDAR  

          March 30 – April 3  Spring Break—NO SCHOOL

          April    14  Regular Board Meeting—4:30 p.m.

             28  Regular Board Meeting—4:30 p.m.

           




          EVERETT PUBLIC SCHOOLS AUDITORIUM SCHEDULE

          March    28  Artist & Lecture Series Event      Everett Community College

          April     4  Eugene Ballet Company        Everett Civic Music

             6-7  Artist & Lecture Series Event      Everett Community College

             10  ASB Officer Speeches        Everett High School

             13  Performance—Pippi Longstocking      American Theater Arts for Youth

             14  WASL Testing          Everett High School

             15  Legislative Meeting        Everett High School

             16  Pied Piper Performance        Village Theatre

             20-21  WASL Testing          Everett High School

             27 & 29  Planning for Life with Consuelo Kickbusch    Everett School District

          May     7  EHS Choir          Everett High School

              8  Assembly—Class Officer Speeches      Everett High School

             8-9  Event—Church of Christ        Church of Christ

              9  Performance—The Swingle      Everett Civic Music

             13  Legislative Meeting        Cascade High School

             15  Choir Concert          Jackson High School

             16  Performance—An Dochas & Irish Dancers    Everett Community College

             17-18  Pied Piper Performance        Village Theatre

             18  Performance—Night of Music      Mill Creek Elementary

             19  Band Performance        Everett High School

             20-21  Scholarship Awards        Everett High School

             21  Band Concert          Cascade High School

             22  NJROTC Awards          Everett High School

             23  Dance Elite Performance        Dance Elite

             27  Band Performance        Everett High School

             29  Classical IV Concert        Everett Symphony

             30  Dance Elite Performance        Dance Elite

             31  Spring Showcase 2009        Pacific West Performing Arts  

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