July 6, 2010
EVERETT PUBLIC SCHOOLS
Regular Meeting 4:30 p.m.
Everett, Washington
AGENDA
4:30 p.m.
1. Adoption of Agenda
(5 min.)
2. Consent Agenda
a. Approval of Minutes
b. Personnel Report
c. Voucher Lists
d. Monetary Gift of $6,000 from View Ridge PTA to View Ridge
Elementary School to Pay for School Field Trips
LYNN
JEFF
MATT/JIM
(15 min.)
3. Recognition of Retirees
MARY
(15 min.)
4. Public Comment
a. Audience Comments Regarding Items Not on the Agenda
b. Audience Comments Regarding Items on the Agenda
(15 min.)
5. Superintendent’s Comments
GARY
(10 min.)
(10 min.)
(5 min.)
6. Items for Information and/or Board Discussion
a. Presentation - Eastmont Nature Park Neighborhood Group
b. District Improvement Plan—Update for 2009-2010
c. Financial Report as of May 31, 2010
GARY
TERRY
JEFF
(5 min.)
(10 min.)
(20 min.)
(30 min.)
7. Action Items
a.
Proposed Revised Policy 8100—Transportation (regarding walking
distance and clarifying definition of hazardous walking conditions)
(2
nd
reading/adoption
)
b.
2010-2011 Strategic Plan (
2
nd
reading/adoption
)
c.
Public Hearing and Adoption: Resolution 1003—Fiscal Year 2010-2011
Budget
d.
BoardDocs
Paperless Agenda Solutions
MIKE/MOLLY
MATT
JEFF
GARY
(15 min.)
8. Board Comments
(120 min.)
9. Work/Study Session
a. Strategic Plan Study Session #4: Social Pressure and Student Success
MOLLY/MIKE
10. Executive/Closed Session
Language Interpreters will be made available upon request by calling (425) 385-4016.
BACKGROUND INFORMATION FOR BOARD OF DIRECTORS’ MEETING ON July 6, 2010--Page 2
1. ADOPTION OF AGENDA
2. CONSENT AGENDA
The administration recommends approval of the following Consent Agenda items:
a. Approval of Minutes (ATTACHMENT);
b. Personnel Report (ATTACHMENT);
c. Voucher Lists (ATTACHMENT);
d. Monetary Gift of $6,000 from View Ridge to View Ridge Elementary School to Pay for
School Field Trips (ATTACHMENT).
LYNN
JEFF
MATT/JIM
3. RECOGNITION OF RETIREES
MARY
4. PUBLIC COMMENT
a. Audience Comments Regarding Items Not on the Agenda
b. Audience Comments Regarding Items on the Agenda
5. SUPERINTENDENT’S COMMENTS
GARY
6. ITEMS FOR INFORMATION and/or BOARD DISCUSSION
a. Presentation - Eastmont Nature Park Neighborhood Group
The Eastmont Nature Park Neighborhood Group will present information about the
possible establishment of a nature park on the forested 9.86 acre tract located adjacent
to Jefferson Elementary School.
GARY
b. District Improvement Plan—Update for 2009-2010
This report is an update on the activities conducted and results achieved in the 2009-
2010 implementation of the 2009-2012 District Improvement Plans (ATTACHMENT).
The Board adopted a three-year District Improvement Plan in October 2009. A
previous update was provided in February 2010.
TERRY
c. Financial Reports as of May 31, 2010
Financial reports as of May 31, 2010 are provided for the Board of Directors’ review
(ATTACHMENT). The reports include year-to-date information on revenues and
expenditures, General Fund projections, a cash report and an investment summary.
JEFF
7. ACTION ITEMS
a.
Proposed Revised Policy 8100—Transportation (regarding walking distance and
clarifying definition of hazardous walking conditions)
(2
nd
reading/adoption
)
The attached proposed revised Policy 8100—Transportation, regarding walking
distance & clarifying the definition of hazardous walking conditions, is provided at this
time for second reading and adoption (ATTACHMENT). The superintendent’s cabinet
has reviewed this proposed revised policy and recommends the Board of Directors
approve the policy as submitted. First reading by the Board occurred at the June 22,
2010 Board meeting. Changes to Policy 8100 are necessary to implement the Reduced
Educational Program approved by the Board on April 20, 2010 in Resolution 989.
These changes include revising the distance a student must walk to school before being
eligible for district-provided transportation (1 mile radius distance) and clarifying the
criteria used for determining hazardous walking conditions. This will bring the district’s
transportation policy in line with the state funding formula.
MIKE/MOLLY
b.
2010-2011 Strategic Plan (
2
nd
reading/adoption
)
The 2010-2011 Strategic Plan is presented to the Board for second reading and adoption
(ATTACHMENT). First reading occurred at the June 22, 2010 Board meeting. Draft
copies of the 2010-2011 Strategic Plan were presented to the Board at the March 23,
2010 work study session and during the June 8 and 22 school Board meetings.
MATT
BACKGROUND INFORMATION FOR BOARD OF DIRECTORS’ MEETING ON July 6, 2010--Page 3
c. Public Hearing and Adoption: Resolution 1003—Fiscal Year 2010-2011 Budget
A public hearing will be held concerning the District’s Fiscal Year 2010-2011 Budget
(ATTACHMENT). Following the public hearing, Jeff Moore, Executive Director of
Finance & Operations, will present the Fiscal Year 2010-2011 Budget (Resolution
1003) for all funds for adoption. RCW 28A.505.050 requires adoption of the 2010-
2011 budgets for the General, Transportation Vehicle, Capital Projects, Debt Services
and Associated Student Body funds by August 31, 2010. Presentation and adoption of
Resolution 989—2010-2011 Reduced Educational Program, occurred at the April 20,
2010 Board meeting. High school Associated Student Body fund budgets were
presented by students at the May 11, 2010 Board meeting. Information about the budget
was presented at the June 22, 2010 Board meeting.
JEFF
d.
BoardDocs
Paperless Agenda Solutions
In order to change the District’s agenda process to a paperless solution, it is
recommended that the Board of Directors adopt the
BoardDocs
system as its paperless
agenda solution. A presentation will be provided about
BoardDocs
by a representative
of the company that markets the system (ATTACHMENT).
GARY
8. BOARD COMMENTS
9. WORK/STUDY SESSION
a. Strategic Plan Study Session #4: Social Pressure and Student Success
The Board of Directors will hold a strategic plan study session concerning social
pressures that students face that threaten their ability to make good choices. These
include pressures and challenges related to personal safety, gangs, drugs, alcohol,
homelessness, uninformed sexual activity and other potentially harmful situations and
behaviors. These affect students’ abilities to graduate from high school and limit their
future employment and education options. The administration will present information
about these challenges, provide some real-life illustrated stories, identify internal and
external programs and systems designed to help students make good choices and
succeed, and provide the Board an opportunity to discuss these issues with in-house
experts.
MIKE/MOLLY
10. EXECUTIVE/CLOSED SESSION
CALENDAR
August 24
Regular Board Meeting—4:30 p.m.—Board Room