| o At the October 27 Advisory Kickoff, facilitate the scheduling of three additional advisory committee meetings. | ||
| o If the meetings you scheduled at the kickoff are to be held after 5:00 p.m. submit a facility use form with Aileen Diaz (x4045) at Community Services. Diane Storm (x4073) can help you with this. | ||
| o After the kickoff, send an e-mail to all of your committee members thanking them for their attendance at the kickoff and sharing the meeting schedule for the year. Some of your members may not have been in attendance. Call community members who do not have e-mail. |
| o Lauren will e-mail you your agenda and applicable handouts, update them, if needed, to apply to your committee meeting. |
| o Send e-mail reminder to your advisory committee with the agenda for the upcoming meeting, cc: Lauren Hadley (x4043) and Carl Fender (x4073) Call community members who do not have an e-mail. |
| ¨ Provide refreshments. You are budgeted $20 per meeting for snacks. Keep receipts. |
| ¨ Have previous minutes available for approval | ||
| ¨ Welcome attendees | ||
| ¨ Take minutes | ||
| o Type minutes – Include all who attended. Teaching staff are sent a timesheet based on your minutes. | |||
| o E-mail minutes to Lauren Hadley (x4043). |
| ¨ Submit snack receipts to Diane Storm (x4073) for reimbursement. |
| o Anytime there is a change to your committee roster, notify Lauren |
| o Once you know who your committee chair is, notify Lauren Hadley (x4043). |
| ¨ Complete the two-year plan with your colleagues, make sure it is ready to present to your advisory committee to review and get feedback. |