| Earthquake & Evacuation Instructions |
1. Be aware of room hazards. (windows, light fixtures, bottles, chemicals) 2. Is heavy equipment properly secured down? 3. What about rooms with gas lines? Do you know where the shut-off valves are?
1. Stay calm; your students are depending on you! Get under a desk if possible. 2. Drop to your knees with your back towards any windows. 3. Clasp your hands behind your neck. 4. If directed to evacuate, follow the evacuation plan as detailed on pages 2 & 3.
1. When appropriate signal evacuation of building by sounding alarm. 2. Assess damage and determine if any part of the school can be used as a shelter. 3. Activate school based emergency response teams.
· Teachers will bring their emergency backpacks and in this backpack there should be a current class list. · Make sure no one is left in the classroom, turn lights off, and close and lock the door. Post your red/green sign in the door (green= ok, red= not ok, a student is hurt in the room, do not post a sign during a lockdown). · Teachers are to lead their classes to the assembly location in silence. If needed, students will then be released to locate their homeroom teachers and attendance will be taken. · The principal or designee will come to your location for attendance records. You need to complete the attendance sheet found in your backpack. Have that completed and ready to hand off when the designee comes to your location. · Students are to remain quiet during entire event. · When all is clear, the principal or designee will release classrooms back into the school. · If we are unable to reenter the building, listen for further instructions from the principal or designee.
| · | Any staff member who observes someone DISPLAYING A FIREARM or holding a KNIFE in a threatening manner you need to secure your room, call 911 and then you are authorized to make the following announcement. “Your attention please! Staff, we are in a total red lockdown.” Dial *0107 then push #00 to access the intercom (Make the announcement twice to make sure everyone has heard it). After making the announcement (if you can), call the school office at ext. 5301 or 5303 and give additional details. |
1. Get the attention of the students, demand silence, and give calm, clear instructions. 2. Lock all doors (push / pull to make sure the door is fully latched) and turn off lights. 3. Cover all windows including the window in the door. Move students away from doors and windows. 4. Once the lockdown is in place, do not open the door (see classroom evacuations for exceptions to this). 5. If the fire alarm sounds during a lockdown do not evacuate!! (the alarm could have been pulled by the intruder or as a result of smoke from gunfire and/or explosions). Only evacuate if actual flames are observed. All evacuations will be done on a room by room basis. 6. As you lock doors, check hall for any isolated students who need to enter. Any stray students become your responsibility. Turn off lights, close blinds, settle students away from doors and windows. Take attendance. We agreed not to unlock the doors to any late-comer students or adults.
7. Then send one (1) complete email to LOE.MailList. It is either “All OK” or “Please read.” Nothing else. Include anything out of the ordinary in the message area of the email. There is no need to put your name in the subject of the email since we can see who it is from. Office staff will access email and verify location and safety of all students and staff. When deemed safe, an email will be sent on LOE.MailList from the office to indicate updates of the situation to the best of our knowledge. 8. If you and all the students assigned to you at that time are present and safe, write in the SUBJECT LINE “All OK”. No teacher name is necessary. You do not need to write a message. Anything out of the ordinary needs a “Please Read” message. ORDINARY means teacher and all students in their homeroom. Not one student is absent. 9. If you have absent students, send only the “Please Read” message with the students listed who are absent. Do not send an All OK and then a second one with absent students. 10. If you are missing some students who are at school and are assigned to you, or have students who are seriously hurt, write in the SUBJECT LINE “Please Read”. In the message, write the full names of students missing and where you think they are, or the full names of injured students. 11. If you are a specialist and have students, write in the SUBJECT LINE “Please Read” then in the message write whose class or individual students who are with you. Also list any missing, absent, unaccounted for, or extra student and adult names (any unordinary situation). 12. If you have extra students who are not yours or extra adults, (skills groups) adults, volunteers, parents, paras, this should be in the only email: in the SUBJECT LINE “Please Read” and list the full names of the students and last name of their teachers (Jorge Fernandez, Swan) 13. If you are in a planning period and your children are at a specialist, send a “Please Read” and note where you are, if anyone else is with you and where your students should be, including if you have a student(s) in resource, nurse, OT, SLP, psych, counselor, etc. 14. If you are by yourself, (You are specialist, counselor, RR.—not someone in planning) have no students or other adults with you at that time and your are in your room or office, write in the SUBJECT LINE only “All OK.” If anyone else is with you—it’s a “Please Read” message. 15. If you do not have access to email, account for the students you have with you. There are only a few places in the building that do not have email access, and office staff will verify your location as soon as we can. 16. Do not use the phone. The noise could give away your location. 17. Unless you were the one to announce a total red lockdown, do not call 911 unless you have students who are seriously injured or you have information about the intruder. We need to leave the lines open. 18. Instruct students that NO student may make a call or text a message with a cell phone. This may cause undue panic for parents and perhaps bring them to school, complicating the safety of everyone. Police and the district will make all public announcements. Adult helpers in classrooms must follow same procedures—including cell phones.
Outside lockdown procedures:
Playground: If the problem is inside the building, students who are outside will NOT be brought back in. Instead, they will be walked off to the south side of the playground behind the covered play area, or off to the north side of the playground behind the storage unit.
If the problem is outside the building, students should be escorted to closest safe entry door (probably center back doors or cafeteria doors) and proceed to gym or cafeteria to take cover. Homeroom teachers are asked, if safe, to come and be with your students.
When lockdown ends, an intercom announcement will be made from the office with the phrase: ALL CLEAR. ALL CLEAR. (Note repetition—anything else is not the end of the lockdown).
At that time, teachers should account for all their students and debrief with students to clarify what has happened.
Modified Lockdown Procedures (Yellow): A modified lockdown is when the threat is outside the building and all we need to do is lock outside doors, close blinds, and keep kids inside the building. Still do email accounting of students.
Moving about from room to room may or may not be possible (such as bathroom trips or going to lunch) depending on the type of threat. Office will let you know via email if restrooms are ok.
If this happens, we will follow this procedure:
· Announcement over intercom of Modified Yellow Lockdown with clarification if necessary. · Collect all students into your room. Do not allow students to go to bathroom unless it is made clear that it is OK. · Close blinds and instruct students of safety measures (stay in seat, partner voice, away from windows, etc.). · Follow email procedure as above to account for yourself and students. · The intercom is heard outside so any further messages will be sent from the office over email.
The difference on Modified Lockdown is:
· Carry on with normal instruction, or read to students, have students read silently, or draw. · Students in portable classrooms must stay there until all clear is given. · Restrooms may or may not be available within building. Wait for clarification on this.
When lockdown is clear, an intercom announcement will be made from the office with the phrase: ALL CLEAR. ALL CLEAR (note the repetition).
More information:
· Office emails will have a red exclamation mark and be from Wayne, Dave D, Mary R. or Cindy. · Students who are not in a room when the doors are locked should find the closest safest (out of sight) location such as the office, a restroom, storeroom. · Do not to open the door, even for a child, once you lock it. · Yes, report absent students in a “Please read” message. (Do not send an ALL OK msg in that case.) Because, what if a student arrives late, signs in at the office but doesn’t make it to your room? We need to know that student hasn’t made it to you. · Please don’t sit and read all emails; your responsibility is your students in your classroom. · Be efficient: Don’t open the “ALL OK” emails from other teachers but if you are missing kids, you might find out where they are by reading the “Please read” messages. · It is always a good daily practice to account for all students after specials and recess. · It is necessary if you don’t have all your students to send a “Please read” message to say Johnny Jones should be in Resource Room or Pam Smith was sent to the health room at recess. · Names on desks help subs in this situation. · Rotation classes: It is helpful if you identify the teacher whose homeroom you have and essential to tell us who isn’t there. · Specialists will report “ALL OK with teacher name” in subject box if 100% of class is present OR · Specialists will send “Please Read” email to report which class they have and who is absent.
· We still have no solution to the guest teacher’s no email or no room key problem. However, a work order for room keys for subs has been submitted on 12/20/12.
· Try to remember if you have a guest teacher next door, call them (one time it’s ok to use phone) to see if all O.K. and send “Please Read” email to the office for them.
· Please brainstorm and rehearse with your students how to get out of the bathroom immediately if they hear there is a lockdown: don’t flush, don’t wash, go immediately to closest classroom. Brainstorm where that might be from your location or restrooms near specialists.
· Assigned staff will be expected to lock (or check lock) the exterior door closest to their rooms. Doors that need to be locked in a lockdown and shades pulled:
o North facing 3rd grade door (Seiber, backup Fritzler)
o South facing 4th grade door. (Knudtson, backup Zehr) o
Three west facing doors (5th grade (Phillips, backup Radcliff), gym hall (Langley, backup Swan), and 1st grade doors (Wartenbee, backup Lindseth)
o Main Entry (Wayne, backup Mary R)
Doors that are always locked are all three east facing doors and should be checked, and o By the Counselor’s office (Calhoun, backup Donnelly) o By 3rd grade (Michalski, backup Maynard)
· Custodian will no longer sweep building for all doors. Custodian will sweep building to lock doors where subs are located (this is until we have keys for our subs).
| · | All students will be secured in the gym office. If you are outside for PE do not come back in. |
| Passing Time | |
| · | Teachers will go into the halls and begin flagging any and all students into their rooms. Then follow all instructions for classrooms. |
1. Staff in the lounge (during lunch) will proceed to the cafeteria to assist with students, if it safe to do so. 2. Lunch Staff in the cafeteria will direct students to a corner of the cafeteria or to exit out the cafeteria doors. Cafeteria staff will lock the cafeteria doors. 3. Radar will notify the P.E. classes. 4. Lunch outside staff will follow these procedures -- Students that are outside during lunch will be led to behind the covered area or behind the storage container. Parent / Child Reunification If students need to be evacuated they will be taken by foot via the designated route to the Everett Golf and Country Club on 52nd and Colby.
| · | Teachers/Staff will maintain students in their orderly lines and lead them to the Everett Golf and Country Club on 52nd and Colby |
| · | The direction of travel will be (see evacuation maps above). |
o Resume normal operations as soon as possible. o Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing. o Email staff an overview of the incident to minimize misinformation. o Notify district when the incident is concluded. Contact the PIO to prepare a letter to parents. o Debrief & evaluate with key staff, including first responders. o Prepare a report that documents the events, response, and results of the lockdown. Revise response procedures as necessary. Enter changes in Rapid Responder.
· If possible the Sweep Team will ensure that the building is fully evacuated.
· Rescue gear is stored in the emergency supply container out in the field. · The Rescue gear will consist of: stretchers, sledge hammers, pry bars, gloves, & flashlights.
· The medical team will establish a “triage” in__________. If more space is needed they may also use__________. · Medical supplies will be brought up from the emergency supply locker. · In addition to the established Medical Teams the following personnel are First Aid certified: _____________________
· Each team will have a full set of class lists/student lists. Each team will divide the lists into three alphabetical groups. The class lists/student lists could be used as a means of tracking the status of each student by writing directly on them. · Other options are to use the Student Release Form or to have a preprinted list of student names and have the parent/guardian and school representative sign next to the student’s name. Also include the date and time. · Daily attendance records to determine who is absent or signed out early.
· Responsibilities consist of personally checking the welfare of every staff member. · They will have a list of staff members, a notepad and a pen. · They will report any issues to the Command Post
1. Classroom Teachers comprise the Student Care Team and will stay with their students at all times following the established plan to evacuate building when instructed to do so. Absolute silence is required. Attendance will be taken and submitted once out on the field.
2. The Sweep Team will clear the building and report the condition of the facility to the Command Post.
3. The Command Post will be established in __________. Any staff member who does not have an assignment will report to the command post.
4. If students are unaccounted for, information will be gathered as to where they were last seen.
5. Logistics Personnel will go to the Emergency supply container and prepare to hand out supplies.
6. Rescue Team members (Same as sweep team) will retrieve their gear from the emergency supply locker and look for the missing students.
7. The Medical Team will retrieve their supplies from the emergency supply locker and establish a medical post in _________. The Command Post will assign additional help as needed.
8. If the decision is made NOT to reenter the building the students will remain on the field with their homeroom teachers. The Student Release Team will gather supplies from the container and establish a post in the field.
9. Staff Care Team – Assigned staff person will contact every member to check their welfare.
10. On the hour and the half hour each Team Leader will report in person or by radio to the School Command Post to update their situation. This information will be recorded by the Planning / Intelligence Chief.
11. Available Staff Members -- These staff members do not have students and can be used to supplement the Medical Team, Student Release Team or to be a runner: ______________. The kitchen staff may also be available.
| Responsibilities | The Incident Commander is solely responsible for emergency/disaster operations and shall remain at the Command Post to observe and direct all operations.
Ensure the safety of students, staff, and others on campus. Lead by example: your behavior sets tone for staff and students.
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| Start-up Actions: |
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| Ongoing
Operational Duties: |
■ Continue to monitor and assess the total school situation:
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| Closing Down: |
■ Authorize deactivation of sections when they are no longer required. |
| Command Post
Equipment/ Supplies: |
■ Campus map |
| Responsibilities | The Safety Officer ensures that all activities are conducted in as safe a manner as possible under the existing circumstances.
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| Start-Up Actions: |
■ Check in with the Incident Commander for a situation briefing.
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| Operational Duties: |
■ Monitor drills, exercises, and emergency response activities for safety.
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| Closing Down: |
■ When authorized by the Incident Commander, deactivate the unit and close out all logs. Provide logs and other relevant documents to the Documentation Unit.
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| Equipment/
Supplies: |
■ Vest or position identifier, if available
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| Personnel: | Available staff with assistance from available volunteers
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| Policy: | The public has the right and need to know important information related to an emergency/disaster at the school site
as soon as it is available.
The PIO acts as the official spokesperson for the school site in an emergency situation. News media can play a key role in assisting the school in getting emergency/ disaster-related information to the public (parents). Information released must be consistent, accurate, and timely.
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| Start-Up Actions: |
■ Determine a possible “news center” site as a media reception area (located away from the Command Post and students). Get approval from the Incident Commander.
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| Operational Duties: |
■ Keep up to date on the situation. |
■ Read statements if possible.
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| Closing Down: |
■ At the Incident Commander’s direction, release PIO staff when they are no longer needed. Direct staff members to sign out through Timekeeping.
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| Equipment/
Supplies: |
■ Public information kit consists of: |
| Responsibilities | The Liaison Officer serves as the point of contact for agency representatives from assisting organizations and agencies outside the school and assists in coordinating the efforts of these outside agencies by ensuring the proper flow of information.
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| Start-Up Actions: |
■ Check in with the Incident Commander for a situation briefing.
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| Operational Duties: |
■ Brief agency representatives on the current situation, priorities, and incident action plan.
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| Closing Down: |
■ At the Incident Commander’s direction, deactivate the Liaison Officer position and release staff no longer needed. Direct staff members to sign out through Timekeeping.
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| Equipment/
Supplies: |
■ Vest or position identifier, if available
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| Responsibilities | The Operations Chief manages the direct response to the disaster, which can include:
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| Start-Up Actions: |
■ Check in with the Incident Commander for a situation briefing.
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| Operational Duties: |
■ Assume the duties of all operations positions until staff are available.
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| Closing Down: |
■ At the Incident Commander’s direction, release Operations staff no longer needed. Direct staff members to sign out through Timekeeping. |
| Equipment/
Supplies: |
■ Vest or position identifier, if available |
| Personnel: | Staff as assigned.
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| Responsibilities: | Take no action that will endanger you.
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| Start Up Actions: |
■ Wear hard hat and orange identification vest, if available.
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| Operational duties: | As you complete the following tasks, observe the campus and report any damage by radio to the Command Post.
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| Closing Down: |
■ Return equipment and reusable supplies to Logistics.
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| Equipment/
Supplies: |
■ Vest, hard hat, work gloves, and whistle.
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| Safety Rules: | Assign a minimum of 3 persons to each team.
Take no action that might endanger you. Do not work beyond your expertise. Use appropriate safety gear. Size up the situation first. Follow all operational and safety procedures.
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| Start-up Actions: |
■ Obtain all necessary equipment from Emergency Storage Container.
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| Operational Duties: |
■ Perform a visual and radio check of the outfitted team.
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| Operational Duties: |
■ Before entering a building, inspect the complete exterior of the building. Report structural damage to the team leader. Use yellow caution tape to barricade hazardous areas. Do not enter severely damaged buildings. If you are in doubt about your safety, DO NOT ENTER! |
| Supplies : Closing Down: |
■ Record the return of each S&R team. Direct them to return equipment and report to Logistics for additional assignment. |
| Responsibilities | The Medical Team Leader is responsible for providing emergency medical response, first aid, and counseling. He or she informs the Operations Chief or Incident Commander when the situation requires health or medical services that staff cannot provide.
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| Operational Duties:Start-Up Actions: |
■ Establish scope of disaster with the Incident Commander and determine probability of outside emergency medical support and transport needs.
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| Closing Down: |
■ At the Incident Commander’s direction, release medical staff no longer needed. Direct staff members to sign out through timekeeping. |
| Equipment/
Supplies: |
■ First aid supplies. (See the list on the following page.) |
Recommended First Aid Supplies:
■ 4 x 4" compress: 1000 per 500 students ■ 8 x 10" compress: 150 per 500 students ■
Kerlix bandaging: 1 per student
4-inch: 12 per campus ■ Triangular bandage: 24 per campus ■ Cardboard splints: 24 each of sm, med, lg. ■ Steri-strips or butterfly bandages: 50 per campus ■ Aqua-Blox (water) cases (for flushing wounds, etc.): 0.016 x students + staff = # cases ■ Neosporin: 144 squeeze packs per campus ■ Hydrogen peroxide: 10 pints per campus ■ Bleach: 1 small bottle ■ Plastic basket or wire basket stretchers or backboards: 1.5 per 100 students ■ Scissors, paramedic: 4 per campus ■ Tweezers: 3 assorted per campus ■ Triage tags: 50 per 500 students ■ Latex gloves: 100 per 500 students ■
Oval eye patch: 50 per campus
2" cloth: 24 per campus ■ Dust masks: 25 per 100 students ■ Disposable blanket: 10 per 100 students ■ First Aid Books: 2 standard and 2 advanced per campus ■
Space blankets: 1 per student and staff
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| Personnel: | To be assigned by the Operations Section Chief if needed.
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| Start-Up Actions: |
■ Check with the Operations Section Chief for direction. |
| Operational Duties: | After pronouncement or determination of death:
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| Closing Down: |
■ After all bodies have been picked up, close down the Morgue.
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| Equipment/
Supplies: |
■ Tags, LED Flashlight, NOAA Weather Radio
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| Personnel: | Staff as assigned by the school.
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| Responsibilities | Assure the reunification of students with their parents or authorized adult through Release Request and Release Gates.
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| Start-Up Actions: |
■ Check with the Operations for assignment to the Request Gate or Release Gate.
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| General Overview: | If it’s been determined after an emergency that our building will not be reentered the students will either locate their homeroom class on the play fields or be taken on foot to _______________. This could be the aftermath of a fire, earthquake or lockdown.
For Example:
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This diagram illustrates
release protocol from the
field
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| Specific Procedures: |
■ The requesting adult fills out a Student Release Form, gives it to a staff member, and shows identification. |
If the student is with the class: | |
■ Runner shows the Student Release Form to the teacher. | |
If the student is not with the class: | |
■ The teacher makes the appropriate notation on the Student Release Form: |
| Closing Down: |
■ At the direction of the Operations Section Chief, return equipment and unused supplies to Logistics.
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| Equipment/
Supplies: |
■ Binder with Emergency Locator cards for contacting parents.
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To be completed by Request Gate Staff
To be completed by Student Care Staff (The teacher)
To be completed by Release Gate Staff
To be filled in by Requester At Release Gate
| Responsibilities | The Logistics Section is responsible for providing facilities, services, personnel, equipment, and materials in support of the incident.
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| Start-Up Actions: |
■ Check in with the Incident Commander for a situation briefing.
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| Operational Duties: |
■ Coordinate supplies, equipment, and personnel needs.
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| Closing Down: |
■ Close out all logs and secure all equipment and supplies.
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| Equipment/
Supplies: |
■ Two-way radio, Job description clipboard, Paper, pens |
| Responsibilities | This section is responsible for the collection, evaluation, documentation and use of information about the development of the incident and the status of resources.
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| Start-Up Actions: |
■ Obtain necessary equipment and supplies if needed from Logistics.
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| Operational Duties: | Records:
■ Maintain a time log of the incident, noting all actions. · Important: A permanent log may be typed or rewritten at a later time for clarity and better understanding. Keep all original notes and records - they are legal documents.
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| Closing Down: |
■ Collect and file all paperwork and documentation from deactivating sections. |
| Equipment/
Supplies: |
■ Two-way radio, File box(es), Log books, paper, pens |
| Responsibilities: | This section is responsible for the collection, evaluation, documentation and use of information about the development of the incident and the status of resources. Maintain accurate site map that will provide ongoing analysis of situation. |
| Start-Up Actions: |
■ Obtain necessary equipment and supplies from Logistics.
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| Operational Duties: | Situation Status (Map):
■ Collect, organize and analyze situation information. ■ Mark the site map appropriately as related reports are received, including but not limited to S&R reports and damage updates. ■ Preserve the map as a legal document until it is photographed.
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Situation Analysis:
■ Provide current situation assessments based on analysis of information received. ■ Think ahead and anticipate situations and problems before they occur. ■ Report only to Command Post personnel. Refer other requests to PIO.
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| Closing Down: |
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| Equipment/ Supplies |
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| Responsibilities: | This unit is responsible for maintaining accurate and complete records of staff hours and purchases made during the incident. |
| Start-Up Actions: |
■ Locate and set up work space.
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| Operational Duties: |
■ Ensure that accurate records are kept of all staff members, indicating the hours worked if the incident goes past normal work hours.
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| Equipment/
Supplies: |
■ Paper, pens & log book
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PREPARATION
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| ¨ Staff and students receive annual training in “shelter-in-place” procedures. (Annual drills)
¨ Inventory classroom emergency equipment. ¨ Assess classrooms and offices to determine which spaces are appropriate for sheltering use. ¨ Identify alternate locations for students and staff in portables and gymnasiums. ¨ Prepare written/pictorial instructions for shutting down heating and ventilation systems. ¨ Train appropriate staff to shut down heating and ventilation systems.
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RESPONSE
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¨ Main office receives directive to “shelter-in-place”. May come from District office or emergency agency. ¨ COMMUNICATE “SHELTER-IN-PLACE” STATUS: (notify remote buildings and outlying areas)
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RECOVERY
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| ¨ RESUME NORMAL OPERATIONS as soon as possible.
¨ Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing. ¨ COMMUNICATE STATUS: ¨ Notify district office of any problems. ¨ Email staff an overview of the situation to minimize misinformation. ¨ Work with the district Public Information Officer to prepare a brief written communication to parents explaining the situation. ¨ Debrief and evaluate with key staff, including First Responders. ¨ DOCUMENT and REPORT: ¨ Prepare a report that documents events, response, and results of the “shelter-in-place” directive. Revise response procedures as necessary. ¨ Enter action in Rapid Responder. |
PREPARATION
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| ¨ Review “shelter-in-place” procedures at least annually with your students; post sheltering guidelines. ¨ Explain to students the reasons for “shelter-in-place”—answer questions and re-assure students ¨ Inventory classroom emergency equipment; advise administration of needed equipment or supplies. |
RESPONSE
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RECOVERY
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| ¨ Assess the need for aftercare or counseling by students in your care. ¨ Contact front office with names/numbers of students who may need counseling or aftercare. ¨ RESUME NORMAL OPERATIONS as soon as possible. ¨ Communicate only confirmed information to students (expect an e-mail from administrators.) ¨ Participate in debriefing sessions. Provide feedback to administration to improve planning/response cycle. ¨ Inventory and re-stock emergency supplies as needed. |
PREPARATION
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¨ Explain to employees the reasons for “shelter-in-place.”
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RESPONSE
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RECOVERY
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| ¨ Assess the need for aftercare or counseling by students in your care. ¨ Contact front office with names/numbers of students who may need counseling or aftercare. ¨ RESUME NORMAL OPERATIONS as soon as possible. ¨ Communicate only confirmed information to students (expect an e-mail from administrators.) ¨ DOCUMENT and REPORT: ¨ Provide feedback to administration to improve planning/response cycle. ¨ Participate in debriefing sessions. ¨ Inventory and re-stock emergency supplies as needed. |
What you must do if exposed:
1. Immediately wash the exposed area with soap and water for at least ten seconds.
2. Notify the building secretary, health room assistant or nurse immediately. They will fill out an Exposure Incident Report Form.
3. Call Human Resources (Deanne Pilkenton) at 425 385-4103 with a report of the incident. If Deanne is not available, please contact Arlene Vollema-Rich at 425-385-4115. The Exposure Incident Report Form must be faxed to the Human Resource department at 425 385-4102 and the completed original must be sent to Human Resources via district mail. A confidential medical evaluation and follow-up with Health Force, 3311 Wetmore Avenue, Everett, 425-259-0300 will be set up immediately. The health care provider at Providence will determine if treatment is necessary. This evaluation will be at no cost to the employee.
4. If the incident involves another individual (exposure source) as a result of an incident such as biting or an accident involving blood, the exposure source will then be asked to go to the Providence Occupational Center for testing at the same time the employee is sent for a medical evaluation. If the source of blood or other body fluid exposure is a child, it will be necessary to request that the parent/guardian have the child tested.
5. An exposure is considered an on-the-job injury. Complete an Employee Accident Report Form and Self-Insurer Accident Report Form (SIF-2) and return both completed forms to HR. A Physician’s Report Form must be received in Human Resources before you can return to work. (All original forms are available in your building’s main office or Human Resources.)
1. Engage caller and write down exact statements, if possible record conversation. Try to engage assistance while on the phone. Do not interrupt the caller except to ask the following questions:
· When is the bomb going to explode?
· Where is the bomb?
· What does it look like?
· What kind of bomb is it?
· What will cause it to explode?
· Why are you doing this?
· Who are you?
· Where are you calling from?
2. Leave the phone off the hook; after caller hangs up, police will activate Star (*) 69.
3. Assess urgency and notify Administration.
4. Origin of call (if known):
Local Distance Phone Booth Internal Cellular
Description of caller’s voice Male Female
Estimate of age (young, middle age, old) Race ____________________________
Accent: _____________________ Tone of Voice____________________________
Other voice characteristics: _______________________________________
Did the caller seem familiar with the facility? ____________________________
Was there any background noise? _____________________________________
Other comments or remarks: ________________________________
1. Call 911, contact Superintendent / District Office.
2. It is the responsibility of the principal, the Police & the Fire Department to immediately inform each other of bomb threat calls and to discuss the information recorded on the call so that a determination of the seriousness of the call can be made. This will determine whether or not the building will be evacuated.
3. If the building is not to be evacuated:
a) The building administration and the custodial staff will search out the general areas of the building for the possible location of any foreign object.
b) After a careful search of the building, if no bomb or foreign objects are found, school will continue as usual. In the event any such objects are discovered, immediate plans for evacuation would go into effect.
1. Avoid direct contact with chemical and evaluate level of hazardous exposure.
2. If chemical has contacted skin or eyes, flush for at least 15 minutes.
3. Contact main office.
4. Keep students and staff away from area.
1. If chemical hazards have been identified through the label proceed with clean- up.
2. Only attempt clean- up if proper protective equipment is available.
1. If spill is too large for staff to handle, call 911 for Hazardous Materials Spill Team.
2. If students or staff are injured send health room documentation with victim to the hospital.
3. If chemical spill is severe, initiate building evacuation.
4. Contact District Office and file report.
· Principal, Assistant Principal, Counselors, Psychologist, Nurse, Faculty representative
· Develop the plan for the school & train staff accordingly
· Develop a phone tree to be used for staff notification
· Train secretaries how to deal with the press
· Implement plan during crisis
· Notify Crisis Response Team members of the crisis. Arrange to meet as soon as possible.
· Review the plan and adapt it to fit the crisis.
· Use phone tree to notify all staff. Request they arrive early at school to attend a meeting.
· Contact the Central Office to report the event (Office of Assistant Superintendent at 385-4021 and the Director of Student Services at 385-4070)
· Contact Crisis Response Team to arrange to meet ASAP to develop plan
· Notify staff using phone tree, setting early arrival time for meeting. At the meeting, review the situation, explain the day’s agenda, have someone explain/describe how students may react and how teachers might handle the situation, pass out the written fact sheet for staff, provide time for staff to ask questions and express their feelings
■ Contact district crisis team for additional counseling support, if needed
· Assign extra secretarial help to the office
· Provide written statement for the secretaries to use with phone calls
· Update the recording on the school’s welcoming voice mail message
· Instruct secretaries to keep a log of all concerned calls. Inform them how to deal with the press over the phone
· Possibly arrange for a psychiatrist or “outside expert” to be at the school to lend support and help students and teachers. This expert may also speak to parents and faculty.
· Handle the media (Contact the Communications Office at 385-4049)
· Be sensitive to staff who have a difficult time dealing with the crisis
· Keep staff informed through one person designated as rumor control person
· Cancel scheduled activities as possible
· Maintain a list of students counseled, call parents of very distressed students
· Don’t allow distressed students to go to an empty home – encourage the parent to be there.
· Be aware of own limits in regards to energy and emotional support – plan breaks.
· During staff meeting, brief staff on possible reactions to expect from students
· Keep a current list of community resources that you can provide to parents
· Announce event in classroom using the script provided at the meeting held before school
· Identify students in need of counseling support
· Have distraught students escorted to the counseling office
· Discuss the crisis
· Recognize that the grieving process is essential to the well being of students and staff
· Postpone planned lesson until class seems ready to move on
· Be sensitive to students’ need for reduced assignments or no homework
· Be prepared to discuss event every time a new group of students come to your class
· Realize that it’s strictly business with the press. Protect yourself, staff, students and parents.
· Notify the Central Office and Public Information Office before talking to the press.
· Only one person on staff will speak with the press (principal, assistant principal)
· Develop a written statement
· Be proactive – contact then before they contact you. Set location, time limits and restrictions about their access to staff and students
· Do not give impromptu interviews, and none on the phone.
· Never talk “off the record”, as it does not exist. Remember item #1 – it’s a business for them.
· Tape record the interview. Have another staff member in the room. Have everyone identify him or herself on the tape, including the reporter. Make a copy of the tape for yourself, but don’t give one to the reporter.
· Don’t say, “No comment.” Say, “I don’t have enough information at this time.”
· Don’t offer more than they ask.
· Use qualifying statement like, “It appears that…”
· Speak in a peaceful, calm, voice, using good eye contact.
· Keep media away from staff and students. Insist they not approach students at school.
· Develop a script for the secretary to use when answering the phone. Keep a log of all calls.
· Advise students of the media policy. Let them know they can refuse to talk to the media, and should first speak with their parents before speaking to the media.
1. Assess seriousness of situation. Give specific directions to stop, identify parties involved.
2. Send responsible parties to contact main office.
3. Document incident ASAP and get report to administrator.
1. Assess seriousness of the incident and determine the level of assistance needed.
2. Determine medical assistance needed and involve Health Room assistance.
3. If needed, utilize blood borne Pathogens procedures and notify School District Nurse.
4. Determine disciplinary consequences. Notify parents or legal guardian.
1. Use fire drill evacuation procedures; pull fire alarm in area away from the gas leak.
2. If gas shut- off is located in the room, turn it off.
3. Do not operate any electrical switches.
1. Contact Custodian.
2. Notify building staff of evacuation via the PA system.
3. Call 911 for emergency personnel, notify the Gas Company.
1. Do not operate any electrical switches.
2. Ventilate area via opening windows/ doors.
3. Shut off main gas lines.
4. Assist Gas Company in location of leak.
1. Evaluate the situation.
2. Call 911 or send someone to contact a staff member for help.
3. Stabilize victim and administer first aid / CPR if trained to do so.
4. Assist emergency personnel by clearing away bystanders.
1. Report to the scene. Confirm that 911 has been called.
2. Assign member of staff to escort emergency crew to the scene.
3. Notify parent/ legal guardian or person listed on emergency card.
1. Take all threats seriously. Contact school counselor / administrator immediately
1. Interview student to assess seriousness of situation. Do not leave person unattended.
2. Call for police if needed. Contact parent / guardian.
3. Participate in parent / guardian conference and follow- up if necessary.
4. Assist with establishing a plan for support / counseling.
· Assistant Superintendent Area One 385-4021
· Assistant Superintendent Area Two 385-4023
· Gay Campbell: home 347-7350 /Cell 418-4751