REMINDER: High School Art Awards Ceremony/Reception
at 6 p.m. in the foyer of the Educational Service Center

REMINDER: High School Art Awards Ceremony/Reception

March 22, 2005 EVERETT PUBLIC SCHOOLS Regular Meeting—4:30 pm

Everett, Washington

AGENDA

4:30 p.m. 1. Adoption of Agenda
2. Approval of Minutes
3. Superintendent’s Comments

4. Public Comment

5. Recognition of Retirees

6. Items for Information a. Districtwide Beverage Vending Contract b. Financial Report

7. Action Items
a. Consent Agenda
1) Personnel Report
2) Voucher Lists
3) Resolution 821: Intergovernmental Cooperative Purchasing Agreement Between Everett School District and Yelm Community Schools No. 2
4) Resolution 822: Intergovernmental Cooperative Purchasing Agreement Between Everett School District and Highline School District No. 401
5) Approval of Mitigation Agreement Between Everett School District and C&B Investments NW, LLC (SEPA #03-033)
6) Approval of Mitigation Agreement Between Everett School District and Bonterra Homes, LLC (SEPA #05-003)
7) Architect Selection for the New Elementary School No. 17
8) Contract Amendment—Early Childhood Education and Assistance Program (ECEAP)
9) Agreement Between Everett School District and Northwest ESD 189 for Enhanced Fiscal Support Services
10) Proposed Revised Policy 5406—Shared Leave Program (adding eligibility relative to the uniformed services)
b. Authorization to Call for Bids—Cash Receipting Hardware and Software
c. Resolution 820: Bid Award for Eisenhower Middle School Modernization and Addition
d. Proposed New Policy 5151—Transportation Department Van Drivers— Drug/Alcohol Testing

8. Board Comments

REMINDER : High School Art Awards Ceremony/Reception

at 6 p.m. in the foyer of the Educational Service Center

at 6 p.m. in the foyer of the Educational Service Center

BACKGROUND INFORMATION FOR BOARD OF DIRECTORS’ MEETING ON March 22, 2005---Page 2

1. ADOPTION OF AGENDA

2. APPROVAL OF MINUTES

3. SUPERINTENDENT’S COMMENTS
4. PUBLIC COMMENT

5. RECOGNITION OF RETIREES

6. ITEMS FOR INFORMATION
a. Districtwide Beverage Vending Contract
The Administration will provide a mid-year report on the changes to the beverage vending program and plans for a new District-wide vending contract.

b. Financial Report
Financial Reports as of February 28, 2005, are provided for the Board of Directors’ review (ATTACHMENT). The reports include year-to-date information on revenues and expenditures, General Fund projections, a cash report and an investment summary.

7. ACTION ITEMS
a. Consent Agenda
1) Personnel Report (ATTACHMENT);
2) Voucher Lists (ATTACHMENT);
3) Resolution 821: Intergovernmental Cooperative Purchasing Agreement Between Everett School District and Yelm Community Schools No. 2 (ATTACHMENT);
4) Resolution 822: Intergovernmental Cooperative Purchasing Agreement Between Everett School District and Highline School District No. 401 (ATTACHMENT);
5) Approval of Mitigation Agreement Between Everett School District and C&B Investments NW, LLC (SEPA #03-033) (ATTACHMENT);
6) Approval of Mitigation Agreement Between Everett School District and Bonterra Homes, LLC (SEPA #05-003) (ATTACHMENT);
7) Architect Selection for the New Elementary School No. 17 (ATTACHMENT);
8) Contract Amendment—Early Childhood Education and Assistance Program (ECEAP) (ATTACHMENT);
9) Agreement Between Everett School District and Northwest ESD 189 for Enhanced Fiscal Support Services (ATTACHMENT); and
10) Proposed Revised Policy 5406—Shared Leave Program (adding eligibility relative to the uniformed services) (ATTACHMENT).

b. Authorization to Call for Bids—Cash Receipting Hardware and Software
The Administration recommends the Board of Directors authorize the Administration to call for bids on a cash receipting system. The District will purchase and install a cash receipting system to replace current manual procedures. This system will automate the process of cash receipting across the District to improve operational efficiencies. Bids will be solicited through a Request for Proposal (RFP) process and presented to the Board for award in accordance with RCW 28A.335.190.

c. Resolution 820: Bid Award for Eisenhower Middle School Modernization and Addition
The Administration recommends the Board of Directors approve Resolution 820 awarding the bid for Eisenhower Middle School Modernization and Addition to Spee West Construction Company for $17,403,000 including the base bid and alternate bids #2, 3 and 4 (ATTACHMENT).

BACKGROUND INFORMATION FOR BOARD OF DIRECTORS’ MEETING ON March 22, 2005----Page 3

d. Proposed New Policy 5151—Transportation Department Van Drivers— Drug/Alcohol Testing
The Administration recommends the Board of Directors adopt the attached proposed Policy 5151—Transportation Department Van Drivers—Drug/Alcohol Testing, allowing the District to test van drivers for drug and alcohol use in compliance with federal law. (ATTACHMENT).

In accordance with Board Policy 1310, the Administration requests that this new policy be adopted immediately because it is in the best interests of the District.

x 8. BOARD COMMENTS
y

CALENDAR

March 1-31 National Middle Level Education Month

Music in Our Schools Month

National Nutrition Month

National Youth Art Month

National Social Work Month

20-26 National Poison Prevention Week

April 1-30 Keep America Beautiful Month

Mathematics Education Month

International Children’s Book Day
Daylight Savings Time Begins

4-8 NO SCHOOL—Spring Break

10-16 Young People’s Poetry Week

National Library Week

12 Regular Board Meeting—Board Room—4:30 p.m.

Anniversary of the First Person in Space

17-23 National Student Leadership Week

Public School Volunteer Week

22 Earth Day USA

24-30 Administrative Professionals’ Week

National TV Turn-Off Week

26 Regular Board Meeting—Board Room—4:30 p.m.

27 Administrative Professionals’ Day

29 National Arbor Day

EVERETT PUBLIC SCHOOLS AUDITORIUM SCHEDULE

March 22-23 Rehearsal Everett Symphony

24 Performance Everett Symphony

25 ASB Elections Everett High School

30-31 Band Concert Everett High School

April 7 Graduation Bryman College

12 Practice Henry Cogswell College

13-14 Band Event Everett High School

15 EHS-CWU Jazz Event Everett High School

17 Graduation Henry Cogswell College

19 Concert Everett Civic Music

19-22 WASL Testing Everett High School

24 Event Church of Latter-Day Saints

25-28 WASL Testing Everett High School

28-29 Rehearsal Everett Symphony

30 Concert Everett Symphony

4:30 p.m.	1. Adoption of Agenda
	2. Approval of Minutes
	3. Superintendent’s Comments
	4. Public Comment
	5. Recognition of Retirees
	6. Items for Information a. Districtwide Beverage Vending Contract b. Financial Report
	7. Action Items a. Consent Agenda 1) Personnel Report 2) Voucher Lists 3) Resolution 821: Intergovernmental Cooperative Purchasing Agreement Between Everett School District and Yelm Community Schools No. 2 4) Resolution 822: Intergovernmental Cooperative Purchasing Agreement Between Everett School District and Highline School District No. 401 5) Approval of Mitigation Agreement Between Everett School District and C&B Investments NW, LLC (SEPA #03-033) 6) Approval of Mitigation Agreement Between Everett School District and Bonterra Homes, LLC (SEPA #05-003) 7) Architect Selection for the New Elementary School No. 17 8) Contract Amendment—Early Childhood Education and Assistance Program (ECEAP) 9) Agreement Between Everett School District and Northwest ESD 189 for Enhanced Fiscal Support Services 10) Proposed Revised Policy 5406—Shared Leave Program (adding eligibility relative to the uniformed services) b. Authorization to Call for Bids—Cash Receipting Hardware and Software c. Resolution 820: Bid Award for Eisenhower Middle School Modernization and Addition d. Proposed New Policy 5151—Transportation Department Van Drivers— Drug/Alcohol Testing
	8. Board Comments

1. ADOPTION OF AGENDA
2. APPROVAL OF MINUTES
3. SUPERINTENDENT’S COMMENTS
4. PUBLIC COMMENT
5. RECOGNITION OF RETIREES
6. ITEMS FOR INFORMATION
a. Districtwide Beverage Vending Contract The Administration will provide a mid-year report on the changes to the beverage vending program and plans for a new District-wide vending contract.
b. Financial Report Financial Reports as of February 28, 2005, are provided for the Board of Directors’ review (ATTACHMENT). The reports include year-to-date information on revenues and expenditures, General Fund projections, a cash report and an investment summary.
7. ACTION ITEMS a. Consent Agenda 1) Personnel Report (ATTACHMENT); 2) Voucher Lists (ATTACHMENT); 3) Resolution 821: Intergovernmental Cooperative Purchasing Agreement Between Everett School District and Yelm Community Schools No. 2 (ATTACHMENT); 4) Resolution 822: Intergovernmental Cooperative Purchasing Agreement Between Everett School District and Highline School District No. 401 (ATTACHMENT); 5) Approval of Mitigation Agreement Between Everett School District and C&B Investments NW, LLC (SEPA #03-033) (ATTACHMENT); 6) Approval of Mitigation Agreement Between Everett School District and Bonterra Homes, LLC (SEPA #05-003) (ATTACHMENT); 7) Architect Selection for the New Elementary School No. 17 (ATTACHMENT); 8) Contract Amendment—Early Childhood Education and Assistance Program (ECEAP) (ATTACHMENT); 9) Agreement Between Everett School District and Northwest ESD 189 for Enhanced Fiscal Support Services (ATTACHMENT); and 10) Proposed Revised Policy 5406—Shared Leave Program (adding eligibility relative to the uniformed services) (ATTACHMENT).
b. Authorization to Call for Bids—Cash Receipting Hardware and Software The Administration recommends the Board of Directors authorize the Administration to call for bids on a cash receipting system. The District will purchase and install a cash receipting system to replace current manual procedures. This system will automate the process of cash receipting across the District to improve operational efficiencies. Bids will be solicited through a Request for Proposal (RFP) process and presented to the Board for award in accordance with RCW 28A.335.190.
c. Resolution 820: Bid Award for Eisenhower Middle School Modernization and Addition The Administration recommends the Board of Directors approve Resolution 820 awarding the bid for Eisenhower Middle School Modernization and Addition to Spee West Construction Company for $17,403,000 including the base bid and alternate bids #2, 3 and 4 (ATTACHMENT).