Assessment Department

Please e-mail your building plan to Quiana Hennigan using the guidelines below by December 15 for review and approval.

To: ES Building Principals
EL Building Designees
From: Quiana Hennigan X4057
Re: ELPA21 Building Plan

Please e-mail your building plan to Quiana Hennigan using the guidelines below by December 15 for review and approval.

Elementary - Winter 2018 Building Plan

ELPA21 Assessment

Grades K to 5 (Feb 12 – Mar 30)

School Hawthorne ES Principal ___Celia O’Connor-Weaver_____________ Ext.4690

EL Building Designee Julie Kaufman, Holly Im-Hamper, Julie Kaufman _____ Ext.4655

SC Resources can be found on Docushare

1. Schedule: Use the space below to plan for testing as well as make-up sessions. Be sure to cover:

· Every grade K-5

· Each domain in order (listening, reading, writing, speaking)

· Ensure you have sufficient proctors and rooms to test each group at the scheduled time

Refer to the sample schedules provided by Categorical in the November 9 Principal Packet

Test Window: February 12 – March 30, 2017

February 12

First Day of Test

3: Listening

4-5: Listening

13

3: Reading

4-5: Reading 14

3: Writing

4-5: Writing

15

3: Speaking

4-5: Speaking 16

K-5 Make-ups

19

No school

Mid-winter break 20

No school

Mid-winter Break 21

1-2:Listening

K: Listening 22

1-2:Reading

K: Reading 23

K-5 Make-ups

26

1-2: Writing

K: Writing

27

1: Speaking

K: Speaking 28

K-5 Make-ups

March 1

K-5 Make-ups

2

TDS System is down – No ELPA Testing or interim
5

K-5 Make-ups 6

K-5 Make-ups 7

K-5 Make-ups 8

K-5 Make-ups 9

K-5 Make-ups
12 13

14 15 16

19 20 21 22

Last Day of Test

23

26

Early Release

A&R to collect testing materials 27

Early Release

A&R to collect testing materials 28

Early Release

A&R to collect testing materials 29

Early Release

A&R to collect testing materials

30

Early Release

A&R to collect testing materials

Consider the OSPI suggested student ratio and test times for each grade level. Allow 10-15 minutes additional time for instructional purposes and proctor set-up.

Grade/Grade Band	Proctor : Student Ratio	Subtest Times	Total
K and 1	1 : 5	20 Minutes	1 Hour and 20 Minutes
2-3	1 : 8	25 Minutes	1 Hour and 40 Minutes
4-5	1 : 10	25 Minutes	1 Hour and 40 Minutes

2. Exemptions: List any students applying for Medical Exemption.

SSID	Student Name	Grade	Explanation
	N/A

3. Refusal: Who will be responsible for coding test refusals in TIDE under Participation Codes and sending refusal form to Assessment & Research department.

Person Responsible for entering refusal into TIDE and sending in paperwork to Assessment department

Celia O’Connor, Valerie Yob

4. Dually Qualified Students with Significant Cognitive Disabilities: These students will not be tested during this window. Instead they will take the WIDA during a different window. Additional information about WIDA is pending release from OSPI.

5. Test Tools and Supplies: Consult the Test Administration Manual (TAM), and/or Guidelines for Tools, Supports, and Accommodations (GTSA) to assist in planning.

Subject	Tools	Person Responsible
Listening	· Scratch paper and pencil · Headsets	Holly Im-Hamper Julie Kaufman
Reading	· Scratch paper and pencil
Writing	· Scratch paper and pencil · Must be Number 2 Pencils for K-1 booklets
Speaking	· Scratch paper and pencil · Headsets with microphone

6. Portables as Testing Locations: Contact IT if using a portable.

Person responsible to contact IT with portable # and number of students testing

N/A

7. Accommodations : IEP and 504 accommodations are coded en masse at the CRC on a specific schedule that accounts for testing windows. School assessment coordinators receive a list of students who were coded with accommodations from special services after the mass update. If changes are required, school assessment coordinators should work with case managers.

8. Test Administrators (Proctors) Access to WCAP: Assessment & Research department set-up proctor accounts in WCAP at the beginning of the year. All K-12 teachers have WCAP accounts. Para-educators or specialist may need access. First have them enter their email address and select “forgot my password” on the WCAP login page, if they have an account they will immediately see an email with temporary password. SC can add new TA roles for paras that will be administering the exam.

Building SC responsible to add new TA accounts to WCAP

Celia O’Connor, Valerie Yob

All proctors and administrators (or designated School Coordinators) must attend one of these training dates:

Thursday, Jan. 18 at CRC – Board Room (10am to noon)

10am-11am – Proctor Security and Test Administration Training

11am-12pm – ELPA21 Annual Practice Test Training

Tuesday, Jan. 23 at CRC - Port Gardner Room A (3:30pm to 5:30pm)

3:30pm-4:30pm – Proctor Security and Test Administration Training

4:30pm-5:30pm – ELPA21 Annual Practice Test Training

9. Secure Test Material Handling Plan . All K-1 Writing test booklets must be kept in a locked storage area with limited staff access. Consider who will receive, inventory, and return test booklets.

Document Storage	Location: Room A153B
	Name	Name	Name
Staff with keys (access)	Holly Im-Hamper	Ahmad Ahmad	Rania Salib
Do you need to rekey?	□ Yes	· No

Activity	Person Responsible	Extension #	Person Assisting
Ensure fire drills are not scheduled on test dates	Valerie Yob	X4691	Celia O’Connor
Reserve Chromebooks	Holly Im-Hamper	4655	Julie Kaufman
Reserve headsets with microphone	Holly Im-Hamper	4655	Julie Kaufman
Check headsets and computers for listening and recording	Rania Salib	4658	Ahmad Ahmad
Receive K-1 Writing booklets on TBD	Holly Im-Hamper	4655	Julie Kaufman
Verify test material inventory by TBD (E-mail Yu-Chin Huang for additional materials)	Holly Im-Hamper	4655	Julie Kaufman
Receive testing roster from Yu-Chin and create schedule for testing and update roster	Holly Im-Hamper	4655	Julie Kaufman
Verify all students are in TIDE. If student is not in TIDE, create LMS work order	Holly Im-Hamper	4655	Julie Kaufman
Test all EL & Native American students on the roster sent by categorical	Holly Im-Hamper	4655	Julie Kaufman
To test additional students, not on the list, contact Deb X4066 or Yu-Chin X4031	Holly Im-Hamper	4655	Julie Kaufman
Print test tickets for students from TIDE. Keep in a secured area until testing is complete. Destroy all test tickets at the end of testing.	Holly Im-Hamper	4655	Julie Kaufman
Apply labels to K-1 Writing test booklets	Rania Salib	4658	Ahmad Ahmad
Print labels for new students	Holly Im-Hamper	4655	Julie Kaufman
Record booklet number on K-1 eRoster	Holly Im-Hamper	4655	Julie Kaufman
Count and sign out K-1 Writing test booklets to proctors	Holly Im-Hamper	4655	Julie Kaufman
Activity	Person Responsible	Extension #	Person Assisting
Track absent students and arrange for makeup	Holly Im-Hamper	4655	Julie Kaufman
Provide Yu-Chin an eRoster with any non-tested students and the reason (W/D, extended absence, refused etc.)	Holly Im-Hamper	4655	Julie Kaufman
Inventory K-1 Scorable and Non-Scorable booklets	Holly Im-Hamper	4655	Rania Salib Ahmad Ahmad
Pack K-1 writing test booklets, but do NOT seal box before A&R department arrives at your building. Appointment requests forth coming.	Holly Im-Hamper	4655	Rania Salib Ahmad Ahmad

Test Communication Plan . Considering the impact that testing will have on the many people at your building, list ways to communicate to all who are affected.

Impacted Group	How/what we intend to communicate:	Person Responsible	Date(s)
EL Students	In person Connect-ed, school newsletter	Rania Salib, Ahmad Ahmad Celia O’Connor-Weaver	Week of 2/5 Week of 2/12
EL Parents	BlackBoard connect call	Yu-Chin and Deb	Week of 2/5
Teacher/Faculty (excused student list with times)	Emails, verbal reminders	Holly Im-Hamper	Jan-Feb 2016
Office support staff	Emails, verbal reminders	Holly Im-Hamper	Jan-Feb 2016
Sp ED Staff	Emails, verbal reminders	Holly Im-Hamper	Jan-Feb 2016
Cafeteria Staff	Emails, verbal reminders	Holly Im-Hamper	Jan-Feb 2016
Para Pros	Emails, verbal reminders	Holly Im-Hamper	Jan-Feb 2016
Custodial	Noise Consideration	Holly Im-Hamper	Jan-Feb 2016
Maintenance	Noise Consideration	Holly Im-Hamper	Jan-Feb 2016
Tutors/ Refugee Forum	N/A
Other(s)	N/A

Updated 10/30/2017

February 12 First Day of Test 3: Listening 4-5: Listening	13 3: Reading 4-5: Reading	14 3: Writing 4-5: Writing	15 3: Speaking 4-5: Speaking	16 K-5 Make-ups
19 No school Mid-winter break	20 No school Mid-winter Break	21 1-2:Listening K: Listening	22 1-2:Reading K: Reading	23 K-5 Make-ups
26 1-2: Writing K: Writing	27 1: Speaking K: Speaking	28 K-5 Make-ups	March 1 K-5 Make-ups	2 TDS System is down – No ELPA Testing or interim
5 K-5 Make-ups	6 K-5 Make-ups	7 K-5 Make-ups	8 K-5 Make-ups	9 K-5 Make-ups
12	13	14	15	16
19	20	21	22 Last Day of Test	23
26 Early Release A&R to collect testing materials	27 Early Release A&R to collect testing materials	28 Early Release A&R to collect testing materials	29 Early Release A&R to collect testing materials	30 Early Release A&R to collect testing materials

To:	ES Building Principals
	EL Building Designees
From:	Quiana Hennigan X4057
Re:	ELPA21 Building Plan