1. February 21 – March 30, 2018
      2. 1. Schedule (February 21 – March 30, 2018)


      To:  Building Principals              

      From:  Quiana Hennigan X4057

      Re:  Educational Effectiveness Survey (EES) Building Plan

       

      Please e-mail your building plan to Quiana Hennigan using the guidelines below by January 19  for review and approval.


      Educational Effectiveness Survey (EES) Building Plan





      February 21 – March 30, 2018

       
      School Jackson Elem. School Principal Falicia Green Ext. 5690  


      Support Staff member assigned to EES: _Carolyn Syberg and Cindy Daybell  Ext.   _5600_______

       

      Resources can be found on Docushare

       





      1.  Schedule (February 21 – March 30, 2018)


      ·   Indicate the date you prefer CEE to email surveys directly to staff ______________.

      ·   Indicate the date you prefer online staff surveys to close _____________________.

      ·   Indicate the dates paper surveys will be distributed in the calendar below.


       
      Monday
      Tuesday
      Wednesday
      Thursday
      Friday
      February 12

      Paper surveys requested arrive at schools       		13 14

      Email arrives with parent online survey link       		15 16

       
      19

      Mid-Winter Break       		20

      Mid-Winter Break       		21

      Survey window opens       		22 23
      26 27 28 March 1 2
      5 6 7 8 9
      12 13 14 15 16
      19 20 21 22 23

       
      26 27 28 29 30

      Survey window closes

      -Send paper student and parent surveys to A&R.

      -Send staff paper surveys directly to CEE.
      March 26 – 30 Early Release for Elementary Schools / Parent Conferences
      April 2

      Paper surveys must arrive at A&R       		3

      No intra-district delivery       		4 5 6
      Spring Break April 2 – 6
       
      2.   Surveys Requested: Indicate in the table below if your building will use Paper/Pencil surveys, online surveys, or a combination of both.   In the areas in which you are using paper surveys, indicate the number of paper surveys you need for your building.  

      Note:   Docushare link to see your survey usage from the 2016-17 school year
      Surveys
      Survey Type
      Number of paper surveys needed, if applicable
      Parents
      ·   P/P 76
      		·   Online 1 ·   Both 77
      350
      Students (Grades 4-12)
      ·   P/P 96
      		·   Online 1 ·   Both 97
      125
      All School Staff
      ·   P/P 0
      		·   Online 38 ·   Both 38
      15
       


      3. EES Survey Tasks:

      DocuShare link for documents listed below
      Tasks
      Person Responsible
      Person Assisting
      Scheduled Date
      Extension Number
      Print translated copies of parent and student surveys from DocuShare (contact A&R if more than 100 copies are needed for any translated survey) Falicia Green Carolyn Syberg 3/1/2018 5690
      Determine classroom teachers who will be administering student surveys Falicia Green Carolyn Syberg 2/14/2018 5690
      Schedule grades 4 - 12 classroom survey time Carolyn Syberg Cindy Daybell 2/14/2018 5603
      Distribute student paper surveys into classroom manila envelopes; add teacher name Carolyn Syberg Cindy Daybell 3/7/2018 5603
      Customize parent letter or BBC call regarding EES survey. Sample on DocuShare Falicia Green Cindy Daybell 2/16/2018 5690
      Distribute parent surveys to go home with all students; if applicable Carolyn Syberg Cindy Daybell 2/27/2018 5603
      Email building staff a few days prior to your online staff survey date to inform them to look for an email from Sarahs@Effectiveness.org with a direct link to the survey. The text for this email is in DocuShare Falicia Green Cindy Daybell 2/27/2018 5690
      Return staff paper surveys to CEE in provided prepaid envelope (white) Carolyn Syberg Cindy Daybell 3/15/2018 5603
      Return parent and student paper surveys to A&R by March 30 Carolyn Syberg Cindy Daybell 3/15/2018 5603  


      4. Communication Plan – Indicate below how you plan to communicate this essential annual survey to each of the groups listed below. Include in your plan follow-up communication reminders.
      Group
      How we intend to communicate
      Person Responsible
      Date(s)
      Students Family Newsletter
      Falicia Green,

      Cindy Daybell
      		Feb. 14, 2018
      Parents Family Newsletter, Family Engagement Event
      Falicia Green,

      Cindy Daybell
      		Feb. 14, 2018
      Staff Staff Meeting, Staff Communication
      Falicia Green
      		March 9, 2018  

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       Updated 10/19/2017