1. Table of Contents

·   To attend a school board meeting or refer someone to a meeting.

Situation to apply

·   Before providing/piloting web resources

·   Before creating a student account, uploading files, or utilizing a communication resource not part of an adopted instructional program

·   Before notifying parents of approved web service not part of an adopted instructional program

·   While assessing the risk of student’s mental health

·   In the event a student suicide occurs or is attempted

·   When looking for suicide prevention resources

·   Before implementing a new co-curricular activity.

·   While reviewing the qualifications/criteria for a co-curricular program.

·   Cross-reference to 2150.

·   When a new coach has been hired.

·   When assessing a student’s eligibility for athletics/activities.

·   When a parent/guardian has questions regarding a student’s eligibility.

·   When a guardian requests to transport a student to/from an event.

·   If a student is found potentially in violation of the code of conduct.

·   When a student/guardian would like to appeal the school’s decision in discipline or exclusion from a sport.

·   If a student of the opposite gender requests to participate in an interscholastic program.

 

Situation to apply

·   When a non-curriculum group requests principal recognition of co-curricular status.

·   Before permitting a co-curricular or non-curriculum group to utilize the school facilities for activities.

·   When reviewing insurance or funding for student’s special education provisions and services.

·   Before engaging with parents/guardians on the student’s Individual Education Plan (IEP)

·   Before referring a child for special education and related services. (Child Find)

·   Before transitioning a student to special education services or vice versa.

·   Before disciplining or suspending a student with an IEP or that is undergoing evaluative testing.

·   Before accommodating a student with disabilities(s) or impairment(s) in any school service/program.

·   Before disciplining, a student recognized to have a disabling condition.

·   When referencing or complying to Section 504 and/or IDEA.

·   When placing a student in a program not operated by the district.

·   Before taking action to resolve a legal dispute regarding a student with disabilities.

·   Before implementing a social studies adoption.

·   Before establishing a Curriculum Review Committee

·   Before establishing an Instructional Materials Committee or adding a new member.

·   Before deciding upon a referral for the school board to review.

·   If an affected staff member would like to appeal a materials decision.

·   For parents to challenge a curriculum or excuse a student from participation in curriculum.

Situation to apply

·   To obtain approval from building administration to organize/plan a field trip.

·   Before making financial arrangements for a field trip.

·   Before planning a field trip and communicating to parents/guardians.

·   Before approving a volunteer adult supervisor for field trips/events.

·   While reviewing the plausibility of a disabled student participating in a field trip.

·   When transportation is required through staff members or non-employee drivers.

·   When preparing for student health care needs, insurance and emergencies on field trips.

·   When experiencing issues with a student on a field trip.

·   Before requesting a guest speaker.

·   Before the approved guest speaker visits the classroom.

·   Information for guest speakers to read relating to the topic of government and democracy.

·   Speakers that are elected or are running for office

·   Cross reference: 2321 and 2331

·   Before presenting a controversial topic or class to students.

·   Obligation for staff to be fair and impartial while facilitating classroom discussions

·   Before allowing a controversial speaker to present.

·   In the event a student does not wish to attend a controversial presentation.

 

·   Before instructing in a discipline that may have a religious dimension.

·   If student declines to participate in a school activity or requests to use school facilities after-hours related to his/her religious beliefs.

·   Before planning an activity focused on a holiday.

·   If a student engages in devotional activity during school programs or in activities before or after school on site.

·   If a parent/student is aggrieved by practices or activities conducted in the school or district.

·   Before the class of 2021 starts grade 9.

·   Before implementing a new secondary course study.

·   When reviewing a student’s graduation requirements.

·   Use for definition of tardy, excused or unexcused absence and requirements for principals and certificated staff to enforce district's attendance policies and procedures.

·   Quick reference guide to district policies and procedures related to student rights, conduct and corrective actions.

·   Reference for steps to take to identify, report, and address HIB and for staff interventions.

·   Definition of harassment, complaint process and corrective actions.

·   Use for definition of nondiscrimination and district’s nondiscrimination statement. Complaint process outlined.

Situation to apply

·   Definitions and specific steps for compliance with local, state and federal laws concerning transgender students.

·   When a student’s clothing or something they are wearing disturbs, disrupts, interferes, or detracts from the school environment, activity, or meeting educational objectives.

·   Process for referring a student’s suspicious activity related to possession of unknown property to the principal/designee.

·   Process for referring a student’s suspicious activity related to possession of unknown property stored on school grounds to the principal/designee.

·   When a student’s conduct on a school bus merits corrective action.

·   Use when a student’s use of district hardware (computers, laptops, cameras), software, internet, network, or Wi-Fi have been used inappropriately.

·   Inappropriate actions with other individuals on websites; cyberbullying awareness and response.

·   Guidelines for student use of PEDs in the classroom and steps for violation of rules.

·   Definitions of staff professional judgement in enforcing district and school rules.  

Situation to apply

·   Process for removing student from class, school, or district property.

·   Process for assigning detention to a student.

·   When the behavior of a special education student is likely to lead to a recommendation of suspension or non-emergency expulsion.

·   Definition of physical restraint and isolation, and district process for its use.

·   Defining student behavior expectations and teacher’s rights, responsibilities and authority to maintain classroom order.

·   Expectations and guidelines to minimize the occurrence of situations in which staff members may incur liability for their acts in relation to students

·   Guidelines and restrictions for introduction of animals at school.

·   When it is necessary for a student to receive prescribed and/or non-prescribed (over the counter) medication at school.

·   Storage and administration of medication at school under the supervision of a nurse, staff member or parent/guardian.

·   Guidelines for prescriptions of marijuana to students and its prohibition for administration/use at school.

Situation to apply

·   Definitions of child abuse, neglect and exploitation and staff responsibilities for reporting every instance of suspected child abuse, neglect or exploitation.

·   Guidelines and expectations to follow for student fund-raising activities.

·   Guidelines for accessibility, maintenance, and FERPA rights pertaining to student records.

·   Defining rights of non-custodial parents to have access to the classroom, school-sponsored activities, and teaching materials. Guidelines for visits and/or releasing student to non-custodial parent.

·   Guidelines to follow if a student reveals confidential information that may put them or others in danger.

·   Guidelines to enforce the district’s policy for no smoking cigarettes, electronic cigarettes, cigars or any other use of tobacco or tobacco-like products at schools, district buildings, district property and district-owned vehicles.

 

·   Cross reference: Policy 5140  

Situation to apply

·   Guidelines for assuring parents have access to their child's classroom for the purpose of observing class procedure, teaching material, and class conduct.

·   Process to follow for filing/expressing a complaint regarding a staff member.

·   Guidelines and security measures to follow for minimal disruption when visitors are permitted to observe the educational program.

·   Notification procedure for if/when credible threats are made and federal confidentiality obligations.

·   When a parent or community member requests to see or be provided copies of district records beyond their normal access online or in regular school communications.

·   Jennifer Farmer (Business Services Dept.) is our Public Records Officer.

·   Protocols for interviews of students by law enforcement, CPS and the county health department on school grounds. Parameters for when a parent must be notified of such actions by the school administrator.

·   Guidelines for staff to engage in political activity or who hold elective or appointive public office.

·   Recruitment, hiring, retention, assignment, transfer, promotion, training and reasonable accommodations per the Americans with Disabilities Act (ADA)  

·   Employees are subject to this policy, which includes rented or leased facilities to other agencies.

·   Cross reference: Policy 4205

·   Employees and patrons are subject to this policy. Workplace includes any district building or property, district-owned vehicle, or other district-approved vehicle used to transport students, off-district property during any school-sponsored or school-approved activity, event, or function.

·   When an employee or volunteer reports unwelcome requests for sexual favors, and other verbal or physical conduct of a sexual nature as a condition of employment, in employment decisions or it substantially affects the individual’s work performance.

·   Board of Directors, employees, parents, volunteers, contractors and visitors are subject to this policy when uncivil conduct or other forms of disruptive behavior interferes with an employee’s ability to accomplish their work and a school’s ability to educate its students.

·   Any situation in which a district employee, either for himself/herself or some other person(s), attempts to promote a private or personal interest that interferes with the objective exercise of his/her district duties or for gain/advantage by virtue of his/her position in the district.

·   Provides for employee access to job-appropriate technologies and outlines expectations for appropriate use of available technology.

·   When an employee’s behavior has no legitimate educational purpose, has the potential to abuse the relationship between the employee and the student, or violates legal and ethical standards of care.

·   Outlines protocols for leaves of absence for employee groups not associated with a union, e.g. administrators and professional/technical.

·   Applies to all employees who have worked for the district for at least twelve (12) months, and at least 1,250 hours over the previous twelve (12) months, except female employees who are eligible for leave for any period of pregnancy-related illness or disability.

·   Employees are eligible for shared leave if they are suffering from, or a relative or household member is suffering from, illness, injury, impairment, physical or mental condition which is of an extraordinary or severe nature (meaning serious, extreme, and/or life threatening) or the employee has been called to service in the uniformed services and if the illness, injury, impairment, condition, or call to service has caused; , or is likely to cause, the employee to: go on leave without pay status; or terminate his/her employment.

·   Procedure for staff to follow if money or another type of gift is donated to a school or staff member.

·   Procedure for staff to follow during approved district travel.

·   Procedure for staff to follow when purchasing/providing food for school or district meetings.  

·   It is necessary to use video security on district property to ensure the safety of school staff, students and visitors; to protect district property; and to aid in the enforcement of district policies, procedures and rules.

·   District provided equipment, furniture, etc. should be maintained and treated with care.

·   If a staff member brings personal equipment or materials for use at school, the district is not responsible for loss or damage.

·   Staff members with access to personally identifying student information should consider themselves data users and are responsible to ensure the security of data. This procedure outlines obligations to ensure privacy of student information online following FERPA, COPPA and CIPA.

·   If school equipment is to be used off the school site by a staff member, they must have prior approval from the principal and will be fully liable for loss or damage.